The Finance and Operations Officer will be responsible for managing the financial health and operational efficiency of the organization. This role requires a strategic thinker with strong analytical skills and the ability to lead and improve financial and operational processes. The Finance and Operations Officer will work closely with senior management to support the organization's strategic goals and ensure compliance with financial regulations and operational standards.

 Key Responsibilities

• Ensure that the project has effective financial systems, controls, and processes in place that are effectively and efficiently used throughout; Coordinate and develop accounting, financial monitoring, and reporting systems

• Understand, be familiar with and apply system security and safety procedures and requirements to protect the completeness, accuracy and integrity of accounting data and information.

• Develop and implement accurate cash management strategies and undertake the approval of expenditures for staff, suppliers, and other external parties; Manage cash flow and preparation of pipelines for review by project coordinator and program manager to ensure availability of funds for the implementation of program activities for all Intervention Areas of the project.

• Examine financial data, including that related to procurement, for accuracy and compliance with EH and donor policies and procedures and plan for and facilitate compliance checks and external and internal audits in collaboration with the Regional Finance Manager.

• Manage, maintain & update Fixed Assets Inventory List by ensuring appropriate, accurate and complete accounting 

• Check and authorize entries for correctness - for coding and posting to the QuickBooks ledger system ensuring accuracy and prompt processing into the various accounts.

• Ensure timely and proper filing, maintenance and custody of accounts records & documents in defined area of work for ease of reference and retrieval; Review of all staff accountabilities and claims or refunds; Review of all cheque payments and approval of respective journals.

• Vet and review invoices and other payment vouchers prior to submitting them for approval ensuring accuracy and correctness and that amounts due and payable are indicated on the invoices; Keep proper record of all prepayments, accruals and related accounts.

• Oversee the generation and analysis of monthly financial reports for the project and ensure that advance requests are timely submitted to the donor.

• Prepare for and attend to the needs of internal and external auditors by way of participating in pre-audit meeting, prepare audit schedules as per checklist made available and any other pertinent supporting analysis; Ensure audit preparedness from all units prior to external audits;

• Be responsible for the implementation and clearance of audit issues & recommendations, both internal and external.

• Check and ensure that all monthly tax payments, statutory & regulatory deductions & other returns etc are accurate & complete as well as they are remitted in time. If any follow-ups are necessary, they are done in time; Ensure timely preparation of tax returns & other forms to tax authorities for review by the Regional Office prior to submission.

• Manage and perform other duties as assigned by the supervisor

Qualifications

• Bachelor’s degree in accounting, Economics, Business Administration or a related field from a recognized institution plus five (5) years of relevant professional experience. Masters in related field is preferred. 

• Demonstrated experience with the finance/accounting and administration functions of international and local organizations.

• Knowledge of and experience with US Government and other donor funding rules and regulations, financial reporting, and disclosure requirements.

• Ability to conduct all work with the highest level of discretion and honesty according to the principles and procedures of Project HOPE and its donors.

• Ability to multi-task and achieve multiple priorities, including planning, organizing, prioritizing, and paying close attention to details.

• Proficiency in Peachtree, Microsoft Office Programs, particularly Excel spreadsheets and Word

Skills

• Strong analytical and problem-solving skills.

• Excellent leadership and team management abilities.

• Effective communication and presentation skills.

• Proficiency in financial software, ERP systems, and Microsoft Office Suite, particularly Excel.

Core Competencies

• High level of accuracy in financial reporting and operational processes.

• Ability to align financial and operational activities with strategic objectives.

• Flexibility to adapt to changing business environments and priorities.

• Commitment to ethical standards and integrity in all financial and operational activities.

How To Apply

Interested applicants should send non-returnable applications with CV, copies of Credentials, and other supporting documents within 10 calendar days of this announcement to the following address. 

Family Guidance Association of Ethiopia

Human Resource Management Division

P.O.Box 5716

Addis Ababa

Family Guidance Association of Ethiopia is an equal opportunity employer and female applicants are highly encouraged to apply.

For more information about the Association, Please visit www.fgaeet.org (http:/www.fgaeet.org/)