Post Title:                      Logistics Assistant

Reported to:                  Project Manager  

Duty Station:                Oromia Regional State, Chiro

Required:                       One

Salary:                             As per the organization scale 

Introduction

Islamic Relief is an international relief and development charity founded in 1984 with its headquarters in Birmingham, UK. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities - regardless of race, religion or gender. The office officially started operation in Ethiopia in 2004. Islamic Relief Ethiopia (IRE) is operational in the Somali Regional State with a base office in Jigjiga, Hargelle, Elkere, Bare, GG and Dekasuftu, Afar Regional State; Ewa, Awra and Gulina; Oromia regional State, West Harergeye, Chiro and Meayso Woredas and an additional operational office in Addis Ababa. For more information please visit our website: http://www.islamic-relief.org/work-with-us.

General Responsibilities: 

Under the direct supervision of the Project Manager, the incumbent will is responsible for managing staffs, handling employee grievances, managing staff benefit, Managing staff Annual leave, purchasing, transportation, stock control, warehousing, and ensuring structures are in place to monitor the flow of goods and materials.  S/he coordinates utilization of vehicles, creates routes, supervises drivers, coordinates routine maintenance, and monitors proper utilization of respective budget. Besides, s/he is responsible for managing the provision of clerical, typing, cleaning, security, reception, and other support services for a group of staff in an office or unit or the entire organization.

 Key Responsibilities;

1. Maintaining official purchase orders after receiving & verifying purchase requisitions, obtaining authorized signatures and certification for accuracy.

2. Follow up Purchase Orders, ensure that orders have been received and that delivery is as specification. Examine condition of items received informing the defective items.

3. Ensures that adequate and suitable storage space is available for incoming commodities/goods, warehousing, trucking fleets. 

4. Ensures that proper and up-to-date inventory of all incoming and outgoing commodities/goods is maintained. 

5. Ensure activities meet with and integrate with Islamic Relief’s requirements for quality management, health and safety, legal stipulations, environmental policies and to be sensitive and understanding to the Islamic Faith & Culture.

6. Ensuring that the purchase request & receipts are in the same order, regularly update store using bin cards; prepare dispatch notes, ensure the return of the dispatch notes,

7. Ensure the inventory records are update upon the arrival of new asset and report to the Senior Nutrition Project Officer; ensure the completeness of the store records, periodically monitoring the store movements. 

8. Ensure that office equipment & furniture aren’t moved from place to place; make follow up; assist in ensuring custodianship of fixed asset per each staff

Reporting

1. Compile periodical data related to store inventory and logistics support report maintaining with required quality.

2. Support periodical asset inventory,

3. Compile periodical data related to HR Activities 

4. Perform other duties as required by the office.

Personal Specification 

Formal Education/Qualification and Work Experience

• Diploma in Management/Purchasing and supplies management or related fields.

• 2 years of experience in logistics management preferably in development organizations.

• Negotiations, Supplier Relationship Management skills

• Must have high ethical standards and Able to plan, prioritize and organize self and others

• Good IT skills, MS Office applications

• Strategic thinker – proven ability to translate strategic plans into action

• Excellent interpersonal skills – builds good relationships with internal and external stakeholders

How To Apply

Application Procedures

• Interested candidates are required to submit a complete Job application form stated with the duty station that you are applying for with all required supporting documents (updated CV, copy of credentials and testimonials) through eth.recruitment2@islamic-relief.org.et

• You can access the Job Application Form with this link: CLICK HERE. Failure to follow the instructions will invalidate your application.

• Closing date for the application is August 02, 2024.

• Due to the high volume of application, we regret that we will be able to contact only the shortlisted candidates.

 Disclaimers: The Islamic relief does not charge a fee at any stage of the recruitment process, including the application, interview, offer and contract stages.