JOB SUMMARY

The purpose of the Finance Officer FO is to assist the Head of Operations in overseeing and managing daily FO-wide accounting and finance functions including timely recording of transactions, cash management, banking, inventory, receivables, and payables.

The Finance Officer is also responsible for preparing journal entries and payment vouchers, processing financial transactions, entering data into uploading templates, making reconciliations, and preparing reports. S/he also verifies all source documents for proper approval and documentation. The post holder is also responsible for maintaining bank signatory data; timely processing of signatory changes; timely analysis and liquidation of the CO legal obligations (tax, pension, cost share, purchase declarations, etc.); review of petty cash and other revolving funds; managing of cash transfers from Head Office and periodic accruals.

Responsibilities

Job Responsibility #1: Treasury Management (15%)

• Assist the Head of Operations in the overall cash flow management of the field office (follow up on cash in the bank for optimal cash balance; consolidation of monthly cash forecasts, review and analysis of long outstanding advances, open POs, etc..)

• Compile the cash flow forecast of the FO; prepare wire/bank transfer requests for submission to head office AP

• Monitor that wire transfers are timely cleared in the national payment system of the country Report/escalate delays in transfers to the accounts manager for resolution

• Maintain updated authorized check signatory list of the FO; prepare signatory change request letters; follow up with the Head Office AP for timely securing of approval letters for new bank accounts, signatory changes, bank account closing, and approval for printing of receipts

• Prepare weekly cash balance report

Job Responsibility #2: Cash Collections and Disbursements (40%)

• Monitor all cash collections with an assistant accountant; provide coding slips for correct charging and documentation of cash collections

• Ensure that cash collections are deposited to banks intact

• Review, verify, and ensure that required documentation and authorizations as well as PN/FC are presented by requesting units and are correct and by CARE financial policies and procedures before processing payments

• Verify and ensure that required documentation and authorization are presented before effecting payments and encoding data into the accounting system

• Review payment requests from petty cash and other revolving funds and ensure the timely replenishment of these funds so that sufficient cash is always available with custodians

• Lead the review, analysis, reconciliation, and liquidation of taxes, pension, provident fund, cost share, and other payroll liabilities. Ensure that all such statutory liabilities are settled within the time frame set by the GoE or regulatory body

• Prepare the weekly cash book/checks/register reporting

• Monitor the proper functioning of check processing schedules in the FO

• Review, analyze, and summarize payment request roster to identify bottlenecks for delays in lead times. Recommend solutions to improve inefficiencies

• Maintain AP collection and disbursement tracking sheet for full and timely follow-up on lead times

Job Responsibility #3: Accounting System (People Soft) (20%)

• Initiate AP vouchers, upload attachments for review by approver, and submit vouchers for online approval

• Prepare the necessary journal entries for fund collections from various sources

• Enter financial data into accounting software for advances (vendors, staff, partners, etc.); liquidations, invoices, etc.

• Review, analyze, reconcile, and summarize the default accounts payable account (200100) so that outstanding vendor payables are cleared promptly

• Prepare journal entries for accruals, cash collections, transfers, correction, adjustments, and petty cash replenishments

• Assist in the month end and year end account closings through preparation of journal entries for periodic accruals and monitoring timely liquidation/reconciliation of accrued payables

• Manage the review and reconciliation of purchase declaration reports to the Income-tax authority. Coordinate with procurement for the timely submission of purchase declaration report to income tax authority.

Job Responsibility #4: Staff Management (15%)

• Supervise and support the assistant accountant

• Monitor the timely and proper filing of accounting and finance documents (both in soft copy and hard copy) as per CARE documentation and data management policy

• Orient, train and coach staff completing all performance management activities including performance planning, monitoring, and annual performance appraisals on time

Job Responsibility #5: Others (10%)

• Support orientation and induction processes for new staff

• Perform other related duties as required and assigned

Job Requirements

III. Qualifications

• 3 years of relevant experience with the first degree

• 2 years of relevant experience plus post graduate degree

• NGO experience is a plus

• Supervisory skill is mandatory for supervisory positions

Skills Required

• Basic supervisory/managerial skills

• Technical and report writing skills

• Computer literate

• Fluent in spoken and written English

• Good communication and interpersonal skill

• Knowledge of Local Language is preferred

GENDER EQUALITY

• Understanding and demonstrating commitment to the importance of gender, youth, and social inclusion issue

• Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding),

Salary - 746$

How to Apply

Application Procedure:

Interested and qualified applicants shall submit their application letter along with non-returnable CV and work experience via THIS LINK with the subject Finance Officer. CVs of no more than 3 pages are appreciated. Applications must be received at this email address within seven consecutive days starting from July 22, 2024, to July 29/2024 to be considered. The current and expected salary has to be stated on the application letter. Only applicants meeting the minimum qualification will be shortlisted and contacted. For any additional information, please contact us at +251116676745.

Note: WEEMA International is an equal opportunity employer and is nondiscriminatory regarding race, creed, ethnicity, disability, religion, gender, age, marital status, etc. Women and people with disabilities are strongly encouraged to apply.