Country Office: Ethiopia 

Work Base: [Addis Ababa] 

Availability: As Soon As Possible 

 Salary Scale: EMS - 06 level 1 $ 662 and 20% of Transport allowance

Insurance - (Life, Group Personal Accident and Medical Insurances are covered upon the organization policies). 

Seniority Allowance – paid depending on the years of service. 

 Female candidates are highly encouraged to apply for this position. 

 About Action Against Hunger 

Action Against Hunger is an international, non-governmental humanitarian organization that takes decisive action against the causes and effects of hunger through implementing relief and development programs in different countries of the world.

Action Against Hunger was established in 1979 and has led the global fight against hunger for more than 40 years in over 50 countries, saving the lives of children and working with communities before and after disasters to enable people provide for themselves, see their children grow up strong and build prosperous communities. Working with communities in such humanitarian context, we recognize that our programs and operations put out teams in contact with children and vulnerable adults who may be particularly at risk of harm and abuse.

I. Summary of position 

Action Against Hunger in Ethiopia Country Office is looking for a dynamic, energetic, ambitious, and results-oriented Executive Assistant to be the Country Director office's first point of contact. The ideal candidate should have excellent communication skills, multitasking abilities, interest in humanitarian work, and professional appearance. This is a unique opportunity to gain valuable experience working with a senior manager at our capital office, providing administrative assistance and support. 

Purpose:

Enhance the Country Director’s effectiveness, streamline, operations, and contribute to overall organizational success. 

II. Essential Job Duties

The Executive Assistant is expected to execute and deliver the following activities: 

• Provide a broad range of support to the Country Director and to the Senior Management Team (SMT) on a day-to-day basis in a variety of tasks.

• Manage communications and achieve good rapport with all relevant ACF Ethiopia stakeholders. Arrange CD appointments with govt officials, donors; and other external partners as required.

• Ensure timely communication by filtering and prioritizing information.

• Plan, coordinate, and ensure the CD schedule is followed and respected.

• Organize SMT agenda, attend SMT meetings, write minutes of the SMT meetings, and provide logistical support when needed to the SMT meetings.

• Researches, prioritizes and follows up on incoming issues and concerns addressed to the CD, including those of a sensitive and confidential nature. Determine the appropriate course of action, referral, and /or response.

• Perform any other duties as assigned by the CD

III. Supervisory Responsibilities

• N/A

IV. Gender Equality Commitments  

• Foster an environment that reinforces values of people of all genders equal access to information.

• Provide a work environment where people of all genders must be evaluated and promoted based on their skills and performance.

V. Physical Demands 

• While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with interruptions. 

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

VI. Working Conditions, Travel and Environment 

• The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required by contact with the missions, mission security, or other obligations. 

VII. Required Qualifications 

• Graduate degree in English, Management, Law, Social Studies, or a similar field from a recognized university.

• At list 2-4 years of relevant work experience of Office Management for a Leader.

• Have excellent academic performance as demonstrated by recent university or institution records.

• Graduates with a strong personal interest in gender equality, diversity and human rights is highly desirable.

How To Apply

If you are interested, please send your application composed of nonreturnable CV, a Covering Letter with “Executive Assistant -Addis Ababa” written in the subject line, and three references, applicants to the following addresses:

Through THIS LINK

Deadline: Sunday 28-July-2024

NB: Only shortlisted applicants will be communicated, and the selection process includes a technical test and an interview.