Procurment & Contract Specilaist

GIZ- Internal/External Vacancy Announcement ‘‘#091/2024’

Better Migration Management

Duty Station: Addis Ababa

Contract end date: 31.09.2025

Brief and attractive description of the project/ unit

The objective of the Better Migration Management III (BMM III) Programme is to improve the human-rights based management of safe, orderly and regular migration and to support competent/national authorities addressing the trafficking in human beings and the smuggling of migrants within and from the Horn of Africa. 

 The BMM III programme has three components:

•  Migration governance.

•  Effective institutions to address trafficking and smuggling

•  Protection.

The Programme is commissioned by the German Federal Ministry for Economic Cooperation and Development (BMZ) and co-financed by the European Commission and will be implemented from October 2022 to September 2025. The implementation is facilitated through an Implementing Partnership consisting of IOM, UNODC, CIVIPOL, British Council, and the lead agency GIZ. The Programme’s intervention partner countries are in the Horn of Africa region: Djibouti, Eritrea, Ethiopia, Kenya, Somalia, and Uganda.

Duties and Responsibilities:

• Coordinate effectively all activities related to procurement of goods and services of the program;

• Cooperate effectively with project colleagues as well as with procurement and contract officers at GIZ country office

• Process procurement of materials, equipment and services for the project in accordance with GIZ rules and conditions;

• Handle various types of service contracts according to delegation thresholds of the project;

• Maintain procurement and contract follow up database.

• Stay actively informed on changes in GIZ procurement and contract regulations;

• Identify bottlenecks and recommend changes for the improvement of the procurement and contracting process.

Tasks:

Procurement:

• Receive and review purchase requests for compliance, with GIZ rules and further processing at project level or transfer to procurement unit at Country Office

• Purchase materials as per service request from the respective unit and deliver items to the storekeeper by ensuring proper documentation;

• Draft standard letters for quotations and orders and collect pro-forma invoices;

• Prepare price analysis for decision making;

• Establish and update regularly list of local suppliers for direct purchase request, request for quotations;

• Support and facilitate the procurement request of Regional offices; 

• Ensure proper and chronological filing of procurement documents;

Contracting:

• Receive and review contracting requests for compliance with GIZ rules and further processing; 

• Prepare contracts within the project’s delegation and follow up contracts prepared at the country office; 

• Maintain the project database for consulting and other service contracts, upload contracts to the GIZ data management system;

• Handle any other tasks give by supervisor

Job Requirements

Qualifications

• University degree (BA) in business management, Procurement and Supply Management or equivalent. 

Professional experience

•  Minimum of 5 years work experience in a similar position.

•  Minimum of 3 years work experience in an international organisation. 

•  Very good working knowledge of standard ICT applications of MS Office (Word, Excel, PowerPoint, Outlook) and willingness to obtain proficiency in GIZ-specific applications.

• Proven fluency in written and spoken of English and Amharic language;

Other knowledge, additional competencies

• Good knowledge of GIZ rules and regulations is an asset; 

• Trustworthiness and ability to maintaining strict confidentiality and observing data protection and associated guidelines where appropriate;

• Ability to work autonomously, taking initiatives within the defined responsibility frame and as part of a multicultural and international team.

How to Apply

Application procedure:

Interested and qualified candidates shall submit their motivation letter along with their recent CV via Ethiojobs or Email: hreth@giz.de.

Please make sure you mention the vacancy number and position title including your name as  ‘Your Name_ Procurement & Contract Specialist  ‘#091/2024’ in the subject line of your email application.

Applications without vacancy numbers in subject lines might be disqualified.

Only short-listed candidates will be contacted.

We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.

 Applications from qualified women are encouraged.

“Please refer to our brochure to learn more about GIZ’s attractive benefit package.”