Project Accountant (Project Admin) in South Wollo (Amhara Region)

Vacancy Code: 1ACC_CIFA_18_2024

Introduction

In the framework of the PROTECT Amhara project, under the supervision of the project Manager and Country Office Finance and Admin head, CIFA is looking for      1 Project Accountant (Project Admin) in South Wollo, Dessie City.

Organization

CIFA is an international NGO with over 40 years of commitment in protecting the most vulnerable children and youth. Working in Ethiopia for over 20 years, CIFA supports the access to primary and secondary education, especially for girls; it fights against the worst forms of discrimination and supports women’s economic empowerment. With this approach, CIFA currently works in Addis Ababa, Dire Dawa City Administration, Amhara (South Wollo), Hareri and Oromia Region.

Project

The Project “PROTECT Amhara: promotion of protection and access to health and nutrition services for internally displaced people and vulnerable communities in emergency situations” is a project that is planned to be implemented in Tehuledere and Dessie Zuria Woredas of South Wollo Zone and Debre Birhan City, Amhara Region. The project is financed by Italian agency for Development Cooperation (AICS).

The Objective of the project is to Contribute to a rapid and effective humanitarian response in Amhara region to improve access to essential health services to vulnerable populations affected by conflicts in South Wollo and in Debre Berhan town.

Position: Project Accountant (Project Admin)  

Duration Contract: 15 months, with 60 days probation period

Location: Dessie City, with periodic travels in project intervention Woredas; Tehuledere, Dessie Zuria Woredas of South Wollo, CIFA Head Office in Addis Ababa for training and/or coordination meetings, if needed

Key Tasks

The Project Accountant (Project Admin) will be responsible for all financial, admin and HR related activities of the project under the supervision of the project Manager, Country Finance and Admin head and Humanitarian Access Expert.

These are the major tasks of the Project Accountant (Project Admin):

• Be focal person for the financial, admin and HR related activities of the project at field office level

• Be responsible for the day to day recording of financial transactions of the project

• Be responsible for the timely data entry & compilations, financial reporting, and documentations of the project financial transactions

• Plan, implement, monitor, and report on project financial management

• Lead Human resource /HR/ activities of the project at field office level in close collaboration with the country office finance and admin

• Follow up and assist in the timely settlement of staff Perdiem, work advances, review travel expense reports to ensure that they have complete documentation, accurate, and comply with applicable policies and internal procedures.

• Ensure that all financial activities are conducted with the approval of appropriate budget lines for expense approval and technical oversight.

• Ensure monthly project cash flow projections are submitted on time and check for accuracy and completeness.

• Compile monthly, quarterly, bi-annual, and annual financial reports of the project finance in accordance with the donor and the government templates

• Prepare and implement the project fixed asset and goods received registry and disposition systems of the project in collaboration with the Country Finance and Administration team

• Ensure the project financial statements and relevant documents are compiled & audited on time

• Make preliminary review of documents requesting payments and settlement for completeness, accuracy and compliance with sound Accounting Practices, Organization Financial policy, Donor – Italian agency for development and cooperation (AICS) Rules and Regulations, and Ethiopian Tax Laws. 

• Post all financial transactions into NPS, ensure all transactions are posted to the right project code, expenditure type, and activity code and ensure all posted transactions has proper reference and item description

• Follow up the regular scanning of financial documents and share it to the country office finance and admin

• Keep proper and safe documentation of accounting files, in a secured place with limited access from other staff not working directly in the Accounting team 

• Ensure withhold tax deduction as per ERCA law, ensure settlement to Tax Authority within the schedule, Maintain hardcopy files for all tax declaration and settlement (WHT, Income Tax, and Pension) 

• Perform any other duties as assigned by supervisor which are in line with the general concept of this position. 

Job Requirements

Qualifications & requirements

Qualification:

• Bachelor Degree in Accounting and Finance and other related fields

Experience: 

• At least 5 years' experience in relevant fields is required;

• Preferably experience with humanitarian projects especially working with Internally displaced peoples (IDPs) and proven experience on Multi-purpose cash support 

• Previous experience working with INGOs or humanitarian organizations for 4 years;

Personal Skills:

• Strong financial and accounting skill, experience using NPS and SQUARE is desired.

• Strong interpersonal and empathic skills, ability to analyze, report, work independently and in a team

• Strong organizational and problem-solving skills; 

• Good management, administrative and communication skills; 

• Demonstrated understanding of and ability to maintain confidentiality and respect for beneficiaries

• Positive and professional attitude, including ability to lead and work well in a team setting

• High degree of flexibility and strong ability to organize work, meet deadlines, maintain composure, prioritize work under pressure, coordinate multiple tasks and maintain attention to detail

• Establishes good relations with beneficiaries and local government representatives

• Computer literate, including Microsoft Word and Excel

Languages:

• Excellent communication skills in English, both written and verbal;

• Excellent communication skills in Amharic, both written and verbal

Remuneration

The monthly basic salary is 32,090.00 (Thirty-two thousand ninety only, transport allowance is 2,200.00 (Two thousand two hundred only), and 11% pension 3,529.90 (Three thousand five hundred twenty nine & 90/100 only)  Gross Salary =37 819.91 ETB

How to Apply

Interested candidates who meet the required qualifications and experience are invited to submit their application to the following email: programs.eth@cifaong.it

Please attach your:

-        CV in PDF

-        Cover letter in PDF with three references of direct supervisors

-        BA/MA/PHD Certificates in PDF and work certificates.

It is recommended to follow the guidelines provided, application not completed will not be considered. Given the possible high number of applications, there is no guarantee that we will be able to respond to all applicants.