Position Overview/Scope of role:

The position holder is responsible to review payments ,  check document compliance , make sure procurement procedures are aligned , generate reports accordingly.

Top Roles and Responsibilities:

·Payment related

·       Review payment requests for accuracy, completeness, compliance, level of authorization and clarity on the invoices.

·       Make sure the completeness of payment application document before submits to Senior accountant if not communicate timely for the requester for corrective action.

·       Check that no supportive documentation or signature are missing before releasing any payment

·       Prepare Cheque and Cheque payment vouchers and keeping the cash book up to date;

·       Ensure Payments are prepared from the right project and Budget

·       Ensure withholding tax, income tax and other government obligation are deducted before any payments has been made.

·       Supervise the petty cash fund handled by the cashier on a timely basis, this include daily count and reconciliation accuracy of petty cash request and replenishment form made before check is issued for replenishment.

·       Collect Bank Advice's and following bank correspondences

·       Communicate supplier to collect cheque for payment ready

·       Keep in a safe box those unused checks and prepare a check book request when need arises.

Payroll Related

·       Assist in preparing monthly staff payroll

·       Assist in collection and reviewing of Payroll data (time sheets, Employment Letter, Bank Account and any other updated information) and both for staffs and daily workers,

·       Following the bank process regarding staff salary deposit

 Recording

·       Makes coding of payment documents, cash receipts, payment invoices and other documents as per the chart of accounts/Cost Codes

·       Keeping account books and systems up to date.

·       Review accounts on regular basis to ensure the balances are complete and accurate;

·       Check the Safe & Cashbook at the end of each day and ensure that the balance matches with the Cash Books

·       Ensure the receipts for all payments are properly aligned and record the transaction accordingly 

·       Prepare accounts and receivables/payables schedule and reconcile with Ledger balance.

·       Undertakes posting to subsidiary and general ledgers and reconciliation of subsidiary ledgers with general ledgers.

·       Ensures the relevant information is recorded properly and regularly.

·       Record petty cash payment voucher in the system and balance with ledger

·       Maintains accurate financial records in the manual accounting ledgers and in the electronic accounting system  

Advance and Petty Cash Fund Settlement Document Reviewing

·       Carefully Review Advance Settlement Document Submitted by accountant clerks and other staffs

·       Verifies employees’ travel advances and ensures that advances are liquidated timely.

·       Verifies bank deposits made by the Junior Accountant/Cashier

·        Prepare Advance Summary and communicate the Advance holder’s to cleared in time

Documentation and Filing Role

·       Manage Supplier Transactions & documents

·       Ensure that the documents are kept in a safe and locked cabinet;

·       Properly structure the filing system assigning codes to file cabinets so that documents can be easily located and retrieved;

·       Follow up of labelling box files in accordance with the file labelling system;

·       Check document completeness as per the checklist and if missing/incomplete documents from the file.

·       Properly File financial documents and letter in an orderly and systematic form;

·       Ensure the confidentiality and security all financial and sensitive information.

·       Ensures that up-to-date filing is maintained

 Budgeting and reporting

·       Assist and participate in preparing Monthly Financial Report

·       Assist and provide required information in preparing Monthly cost Report

·       Assists with preparation of project budgets and Planning

·       Assists with preparation of financial Report.

·       Verify the office petty cash fund and the monthly report.

Stock

·       Maintain Stock Card and record the stocks issued and received in timely basis and prepare stock reconciliation against bin card Monthly.

·       Conduct inventory count, quarterly, Semi-annually and annually basis and report for any findings

·       Prepare and Pass the Necessary Adjustment Journal.

Compliance

·       Familiarize self and understand Company’s and Government compliance issues

·       Ensures adherence to Standards of Conduct, policy manual, and other corporate and applicable policies, procedures, and schedules.

·       Assists the stakeholders in the Implementation of the internal control system and financial procedures manual of the organization.

·       Prepare Purchase and Sales declaration report In Monthly basis,

·       Prepare Income Tax, Withholding Tax and pension Payment and settle in local Government given time frame

·       Prepares statutory monthly and annual tax return reports for local tax authorities, as applicable

·       Ensure compliance with government and taxation laws.

General

·       Resolves routine operating problems as they arise.

·       Provide technical support to the Project Site finance Staff in financial management related issues.

·       Responsible for other tasks as required by the direct supervisor or other staff after the above tasks are completed.

Participates in regular Finance staff meetings and other Finance conferences, workshops and meetings as assigned

Job Requirements

.  Bachelor degree in Accounting and Finance

·  3 years and above years of experience as accountant in construction company.

·  Strong Communication skills

·  Works well under pressure and meets tight deadlines.

How To Apply

KEY NOTE BEFORE APPLYING FOR THIS ROLE

1. Ensure you fulfill the minimum set of requirement.

2. If you fulfill the above requirement, then you are expected to fill and submit the form we attached below. 

CLICK HERE

3. All those that do not fulfill the above requirements will be rejected automatically. 

4. Only shortlisted candidates will be contacted.