About Deborah Foundation 

Established in 2019, Deborah Foundation is a registered non-profit organization with a mission to improve the lives of children with Down Syndrome and other intellectual disabilities through support in the areas of Health, Education and Policy Advocacy.

Summary: 

Office Secretary is responsible for providing administrative and clerical support to ensure the smooth and efficient operation of the office. The Office Secretary acts as the primary point of contact for internal and external stakeholders, handling a variety of tasks to support the organization's day-to-day activities.

Responsibilities: 

• Manage and maintain the office's calendar, scheduling appointments, meetings, and events for staff members.

• Answer and direct incoming phone calls, taking messages and routing them to the appropriate personnel.

• Greet and receive visitors, ensuring they are attended to and directed to the correct individuals or locations.

• Organize and maintain the office's filing system, both physical and electronic, ensuring documents are readily accessible.

• Assist with the preparation and distribution of various office communications, such as memos, letters, and emails.

• Coordinate the ordering and maintenance of office supplies, equipment, and other necessary resources.

• Provide support for special projects or events, as needed, including the preparation of materials and logistical coordination.

• Maintain confidentiality and discretion when handling sensitive information.

• Collaborate with other administrative staff to ensure the efficient and seamless operation of the office.

• Continuously monitor and suggest improvements to office procedures and processes to enhance productivity and efficiency.

• Perform other administrative duties as assigned by the office manager or supervisors. 

Job Requirements

Qualifications: 

• Bachelor's degree in related field

• Proven proficiency in speaking, reading, and writing Affan Oromo, Amharic, and English

• Proven ability to handle highly sensitive and confidential information with the utmost discretion

• Exceptional verbal and written communication skills in all three languages

• Strong organizational and time management skills, with the ability to multi-task and meet deadlines

• Proficient in the use of office equipment, software, and technology, including word processing, spreadsheets, and email applications

• Excellent problem-solving and decision-making skills, with a solutions-oriented mindset

• Commitment to providing exceptional customer service and a positive, professional manner

• Attention to detail and a high level of accuracy in all work

• Customer service-oriented mindset with a friendly and helpful demeanor

• Flexibility and adaptability to handle various tasks and changing priorities

• Teamwork and collaboration skills to work effectively with colleagues

Skills and Abilities: 

• Excellent written and verbal communication skills

• Excellent typing skills

• Time-management skills

• Ability to pay attention to detail

• Organization skills

• Ability to multitask

• Basic understanding of frequently used computer software and programs, such as Microsoft Office

• Interpersonal skills

Essential

• Proficiency and writing in Affan Oromo, Amharic and English

• Deep understanding of the job.

• Exceptional organizational and communication skills

• Dedication

How to Apply

Applications must be submitted in English and include a CV, cover letter, tempo (educational evidence) and contact details of two professional referees, one of which must be the applicant’s current / most recent line manager or current / most recent Head of HR. Please send applications by email – yemanetsion649@gmail.com in pdf format or in person at Deborah Head quarter Bole, Mega, behind sur construction.