FH Ethiopia is a non-governmental organization engaged in relief and development activities. All we do, and how we do it, seeks to promote God’s beauty, goodness, and truth in a broken world. As such, we are defined by our ability to make people’s lives measurably better; our ability to deliver impact is the measure of our collective success. For we know that we are God’s handiwork, created in Christ Jesus to do good works, which God has already prepared in advance for us to do. At Food for the Hungry, we operate under a set of values called Heartbeat Values. FH Ethiopia would like to invite potential candidates to apply for the mentioned position:
Position: Regional Finance Coordinator
Duty Station: Shire
Duration of Contract: One-year contract, Renewable (with 60 working days probation period)
Closing date: August 22, 2024
POSITION SUMMARY:
The Regional Finance Coordinator plays a key role in ensuring effective and sound financial management is placed both at regional and project offices. Responsible to make sure that the highest standards of financial record keeping and reporting to be maintained as per FH Ethiopia and Donors requirements. Ensure proper internal control is maintained and compliance of internal policies and procedures, donor and applicable government rules and regulations. The Regional Finance Coordinator will report hierarchically to the Country office Finance manager - Accounting & Financial Management and a supervisory role over regional office finance staffs.
Principal Responsibilities
Key Result Area #1- Annual planning and Financial Management-cash and disbursement
Ensures sound cash management is maintained both at project offices and regional office
Compile monthly cash flow of regional and project offices and submit to country office
Ensure the availability of cash for smooth project implementation both at regional and project offices
Assists the project offices in budget preparations, budget reforecast, monthly cash flow requests, monthly budget variance explanations, etc.
Review regional office and project offices payment documents based on DOA.
Key Result Area #2 – Financial reporting and analysis
Ensures project offices transactions are properly coded and accounted for.
Import project offices monthly financial data in MS Dynamics, after ensuring the transactions are backed up with adequate documentation, appropriate coding, arithmetic accuracy and etc.
Reconcile cash balance with the system generated balance.
Follow up and reverse (amortize) pre-payments monthly.
Reviews project offices financial documents and reports for any Irregularities,
Analyze monthly balance sheet accounts for subsequent follow up and clearing (staff, payable and receivable accounts).
Coordinate regional and projects monthly closing activities in accordance with FH standards and FHE reporting calendar.
Partake in year end closing activities and ensure the implementation of year end procedures both at project offices and regional office in a timely manner.
Key Result Area #3 – Internal Control, compliance, and Audit Support
Participate in facilitating internal and statutory external audits, liaise with the Country office and other stakeholders in the planning and coordination of audits. Address audit findings and recommendations in coordination with Addis Finance, follow through action plan commitments and share all relevant working documents to the country office finance manager.
Ensure that adequate internal controls are in place, closely monitor all financial activities and keep the Country Office Finance Manager advised of all situations which have the potential for a negative impact on internal controls or financial performance of the regional offices and Projects under his/her supervision.
Ensure the adherence of internal financial policies and procedures, accounting standards, different donor rules and regulations and applicable government policies at the project offices and regional office
Review and strengthen the financial control system which has zero tolerance to fraud and effective management of fiduciary risk, ensuring that there is transparency and an audit trail along the financial flows.
Monitoring and reporting of all regional office financial management issues to FHE country office.
Key Result Area #4 - Leadership and Staff Management
Support subordinates to set goals, provide guidance or direction in execution, periodically evaluate the performance based on the indicators and give timely feedback
Coaching and mentoring to ensure that staff is motivated, help them to develop and enhance their skills, has good relations with colleagues and are held accountable.
Identify capacity development needs for staff under supervision, plan and seek the necessary and affordable programs to enhance staff technical capacity
Closely work with project finance and admin officers, conduct monitoring visit aiming on job training and organize staff capacity building training.
Job Requirements
Job Level Specifications
Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.
Strong Interpersonal skills,
Is interested in the growth and well-being of the staff and Strong people-management and leadership skills
Proven ability to manage, motivate and mentor staff and create a positive team environment and has team building skills
Demonstrated ability in analyzing financial data, projections, expenditures, and accruals.
Proficiency in MS Dynamics, MS-Word and MS-Excel and other applications
Ability to work effectively under pressure
Education and Experience
BA degree in Accounting and Finance, business administration and related field from a recognized and certified institution or university.
A minimum of 6 years’ experience in a similar or senior finance position with an International NGO.
Distinguishing Competencies
Practical experience in using a wide range of accounting software including MS Dynamics, MS-Word and MS-Excel and other applications.
Experience with financial analysis and reporting and able to perform financial analysis from complex data.
Proven expertise with different donors such as USAID/UN/WFP/Private donors’ rules and regulation on Procurement and Financial Management
Must have a proven knowledge of Generally Accepted Accounting Principles, IPSAS and a practical knowledge of financial systems and internal controls.
Supervisory Responsibility
Language
Safeguarding Policy
FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.
Gender Responsibility
⮚ Provide adequate time to staff to participate in gender sensitivity workshops and related events.
⮚ Through observation, interviews, and spot-checks, ensure that the staff planning process is gender sensitive.
⮚ Build a better gender balance in staffing through affirmative action.
⮚ Observe if women staff are as involved as men in high-profile activities such as interaction with visitors and chairing meetings, and take corrective action if warranted.
⮚ Encourage female staff to participate in external networks (local and regional), as well as seminars and cross visits.
⮚ Facilitate open and regular discussions with staff on about the work environment, policies, and values convenient to gender issues.
Safety & Security Responsibility
⮚ Encourages compliance of Safety and Security principles and policies of the organization by all staffs;
⮚ Visiting project Offices and operational areas periodically to meet staff and making sure that all staff members are aware of the safety and security procedures;
⮚ Explains to staffs the reasoning behind the organization’s safety and security policies and procedures
⮚ Organizing local training sessions, such as First Aid, Fire Safety, and Defensive Driving for staff members. If possible, he/she should conduct briefing and training sessions himself/herself;
⮚ Ensures that safety and security objectives are added to performance reviews and evaluations of all staff members;
⮚ Encourages staffs to adopt safe and secure practices. Ensuring that updated personnel information related to safety (Record of Emergency Data) and security management are kept in Human resources.
How to Apply
Female Candidates are highly encouraged to apply
Competent candidates should submit their application and updated CV’s ONLY to: recruitment_fhe@fh.org
Candidates MUST refer the position title "Regional Finance Coordinator" on the subject line of their email and applications
