Under the general supervision of the Program Manager, this position provides administrative services performing a variety of support functions, such as, but not limited to secretarial and financial services, logistical support, preparing and processing correspondence, providing services to internal and external clients and other program related duties as required.

Area of Selection:

This position is open to internal candidates who have the right to reside and work in Ethiopia, who meet all the essential requirements stated, and whose applications are received by the closing date.

Please note that the Embassy of Canada to Ethiopia does not sponsor work authorizations directly or indirectly.

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

Administrative assistants provide administrative and office support for supervisors. They perform a variety of tasks, such as answering telephone calls, receiving and directing visitors, ordering office supplies, maintaining the office facilities running smoothly, and ensuring that equipment and appliances work properly.

Job Requirements

Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience.

Candidates must demonstrate when applying to the position how they meet each of these essential qualifications.

*Language will be assessed further during the process.

Education:

Candidates will be required to provide proof of the completion of their education.

• A bachelor’s degree from a recognized post-secondary institution, OR a completed High School Diploma and a minimum of one (1) year of relevant work experience in the areas listed under the experience criteria below

Language:

• Advanced level in English, both written and spoken

• Advanced level in Amharic, both written and spoken

Experience:

Applicants must have experience in each of the following areas:

• Experience in a professional office environment, including roles such as program coordination, customer service, or administration within a corporate organization, foreign mission, government office, or international organization

• Experience in client-facing roles, providing advice and services through various channels (in person, by telephone, and electronic messaging)

RATED REQUIREMENTS

The Rated Requirements are part of the essential qualifications and are related to knowledge, abilities, and competencies. Methods of assessment for rated requirements may include but are not limited to, a written examination, an oral interview (online pre-recorded/live, or in-person), role-play, practical tests, presentations, and/or psychometric assessment.

Knowledge:

• Knowledge of Microsoft Office (ex. MS Word, MS Excel, MS PowerPoint, MS Outlook)

Competencies:

• Focus on Quality and Details

• Adaptability and flexibility

• Teamwork and cooperation

• Showing initiative and being solution-oriented

• Professional integrity and discretion

Abilities:

• Ability to work under pressure and independently in a fast-paced environment

Asset Qualifications:

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must demonstrate how they meet any asset qualifications.

• Fluency in French, both written and spoken

Operational Requirements:

• Working hours 37.5 hours per week over a 5-day workweek

• May be required to work outside normal working hours (i.e. evenings and weekends

Conditions of Employment:

Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.

• Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.

• Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.

• Other conditions of employment:

Before an offer of employment can be made, candidates must provide a local address as proof of residence in the specific city, region, or country so that if selected, it will appear on the offer letter

How to Apply

• You must submit your application using THIS LINK. Only applications submitted via VidCruiter will be considered unless a valid reason is presented and accepted before the closing date.

• Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV, nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster.

• You must demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application.

• Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions.

• Applications that do not include all of the requested documents or information and/or which are not received by the closing date will be rejected.