The Food Commodities Stock Controller will provide expertise and ensure the careful control of all commodity-related transactions, records, flow and mandatory commodity reporting. S/he will ensure smooth commodity handling, recording and movement. The stock controller will contribute to program effectiveness through maintaining and controlling records as per donor and organizational standards / requirements in context to SPIR II operation. The position holder will also enhance the capacity of implementing partners in terms of technical skill transfer and ensuring the commodity transaction quality, recording and reporting across implementing agencies.

Worker Sub-Type

• Local - Fixed Term Employee (Fixed Term)

Primary Location

• Mekele, Ethiopia

The Food Commodities Stock Controller will provide expertise and ensure the careful control of all commodity-related transactions, records, flow and mandatory commodity reporting. S/he will ensure smooth commodity handling, recording and movement. The stock controller will contribute to program effectiveness through maintaining and controlling records as per donor and organizational standards / requirements in context to SPIR II operation. The position holder will also enhance the capacity of implementing partners in terms of technical skill transfer and ensuring the commodity transaction quality, recording and reporting across implementing agencies.  

MAJOR RESPONSIBILITIES

Planning  

• Plan and carry - out of food assistance commodity reporting activities as per principles, standards and procedures.

• Plan to maintain standard food assistance operational procedures are implemented in record keeping, warehouse management and documentation in areas of SPIR II food assistance.

• Plan to recommend improvement ways of inventory control, revise checklists and mechanisms to establish quality commodity tracking in terms of warehousing, documentation, overall commodity flow and food transfer;  

• Regularly plan to conduct field monitoring activities at woreda warehouses and FDPs, to ensure food handling, recording, flow and movement;

• Design to produce workable monthly and periodic mandatory food commodity reports preparation plan and ensure effective implementation of the plan according to commodity reporting standards and principles to ensure report quality and meet reporting deadlines.

Coordination and Collaboration

• Closely work with PDP and field level storekeepers, and consortium level SPIR II food assistance information reporting specialist to maintain and enhance food assistance information reporting quality.  

• Actively participate in Food Assistance Monitoring, Reporting and Compliance TWG and contribute to program effectiveness regarding food commodities stock controlling and management;

• Perform smooth and ensure effective communication with internal and partners level food commodity accountants and reporting team;

• Contribute significantly to stock controlling, and reporting processes in collaboratively working with storekeepers, food commodity coordinator, woreda supervisor and reporting specialist.

• Play great coordination role to ensure weekly, monthly and quarterly food reporting timelines.

• Work to adhere Generally Accepted Commodity Accountability Principles and Commodity Accounting Principles in the entire food commodity reporting process.

Performing Follow-up and Reporting Activities 

• Ensure all warehouses documents (physical inventory, stacking, ledger books and stack cards) well recorded and the balance reconciled each other.  

• Check all the receipt, dispatch, requisition pads, waybills, distribution center visit report, distribution lists and prepare the monthly Commodity Status Reports (CSR), Recipient Status Reports (RSR) and Loss Status Reports (LSR);

• Ensure that each commodity reports (CSR, RSR and LSR) are accurate and reliable for the completion of the monthly and quarterly reports.

• File all the required weekly, monthly and quarterly reports in well-organized level.

• Work closely with SPIR II consortium reporting person specially on CCTS, posting of reports to the DGDB, IC and quarter reports to own systems and handle related tasks in the absence of FAIRS.

• Ensure proper warehouse records and management are conducted to the proper donor and WVE standards.

• Prepare quality monthly commodity reports for World Vision and ensure submission of mandatory commodity reports to the Food Assistance Information Reporting Specialist (FAIRS).

Capacity Building and Supervision

• Identifies warehouse staff capacity gaps and provide on job training to enhance their skill; 

• Ensure food commodities warehouse storekeepers are well trained and manage commodity and records in warehouses independently.;

• Establishes regular team meeting to review progress and identify challenges;

• Closely work with PDP and woreda dispatcher, storekeepers, distribution supervisors, distributors and SPIR II food assistance information reporting specialist to maintain and enhance food assistance information reporting quality;

• Perform smooth and ensure effective communication with internal with consortium reporting team;

• Contribute to close recurring technical gaps through giving immense support to store keepers and distribution team;

Job Requirements

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• 3 Years of experience in food assistance, disaster mitigation and development related fields with a minimum of 2 years’ experience food commodities report preparations.

Required Education, training, license, registration, and certification

• BA/BSc / Diploma in Food Science, Food Security, Agricultural Economics, Business Administration, Management, Accounting, Disaster Management, Agriculture and related fields.

Preferred Knowledge and Qualifications

• Strong knowledge and working understanding of PSNP and USAID/BHA commodity management standards

• Demonstrated capacity on food commodities stock controlling and reporting.

• Experience on CCTS / LMMS and report writing.                   

• Good understanding of humanitarian standards and core principles

• Good knowledge of local context

• INGO experience

• Ability to work in high tension and high security risk situations

• Ability to work in and contribute to team building environment

• Experience and knowledge of USAID funded emergency food aid, development food assistance projects, Red Cross code of Conduct, SPHERE Standard and HAP

Travel and/or Work Environment Requirement: Office based with travel to the field

Language Requirements: Fluent in English

World Vision is a child-focused organization that is committed to safeguarding all children as well as adult beneficiaries and has zero tolerance for incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. Therefore, World Vision does not hire staff whose background is not suitable for working with children or vulnerable adults, even if their role does not interact directly with them. 

Disclaimer: World Vision Ethiopia is a reputable organization that values transparency and fairness in its recruitment process and does not solicit any money for any job application. We encourage all job seekers to be cautious of any job ads that require payment or personal information upfront. If you have any questions or concerns about our job ads or recruitment process, please do not hesitate to contact us directly. 

How to Apply

Interested and qualified applicants can apply online using THIS LINK