JOB TITLE: Purchaser 

PLACE OF WORK: Head Office - EAND

DEPARTMENT: Supply Chain Management

REPORTS TO: Procurement Manager

REPORTS TO POSITION: None

The Purchaser at East Africa National Distribution Share Company (EAND S.C.) is responsible for managing the procurement of goods and services to ensure timely and cost-effective acquisition in support of company operations. This role involves identifying and evaluating suppliers, negotiating contracts, and ensuring that purchases meet quality and budgetary requirements. The Purchaser works closely with the Procurement Manager to align procurement activities with the company’s strategic objectives and operational needs.

Duties and Responsibilities:

1. Procurement Management:

   • Source and select suppliers for required goods and services, ensuring they meet company standards and requirements.

   • Prepare and issue purchase orders, ensuring accuracy in specifications, quantities, and pricing.

   • Monitor and manage the procurement process from order placement to delivery, ensuring timely and accurate fulfillment.

2. Supplier Relationship Management:

   • Develop and maintain strong relationships with suppliers and vendors.

   • Evaluate supplier performance and resolve any issues related to quality, delivery, or service.

   • Negotiate pricing, terms, and contracts to achieve the best value for the company.

3. Cost Control and Budget Management:

   • Monitor and control procurement expenses, ensuring alignment with budgetary constraints.

   • Identify opportunities for cost savings and process improvements in the procurement function.

   • Provide regular reports to the Procurement Manager on procurement activities, including cost analysis and savings achieved.

4. Inventory Management:

   • Collaborate with inventory and warehouse teams to ensure optimal stock levels and timely replenishment.

   • Analyze inventory needs and forecast future requirements to support operational efficiency.

   • Address any discrepancies between purchase orders and received goods.

5. Compliance and Documentation:

   • Ensure all procurement activities comply with company policies, industry regulations, and ethical standards.

   • Maintain accurate and up-to-date records of purchase orders, contracts, and supplier communications.

   • Prepare and submit procurement reports and documentation as required.

6. Market Research and Analysis:

   • Conduct market research to identify new suppliers, products, and industry trends.

   • Analyze market conditions and pricing trends to make informed procurement decisions.

   • Stay informed about changes in supply chain dynamics that may impact procurement activities.

7. Process Improvement:

   • Identify and implement process improvements to enhance the efficiency and effectiveness of the procurement function.

   • Develop and recommend procurement policies and procedures to streamline operations and ensure best practices.

Job Requirements

PERSONS SPECIFICATIONS 

4A. Education:

• Bachelor’s degree in Supply Chain Management, Marketing, Business Administration, or a related field.

• Professional certification in procurement or supply chain management is a plus.

• A minimum of 5 years of experience in procurement or purchasing roles.

• Proven experience in supplier management, contract negotiation, and procurement processes.

• Experience with procurement software and systems is an advantage.

4B. Experience:

Knowledge, Skills, Competence:

• Understanding of procurement principles and practices, including supplier selection, contract negotiation, and cost control.

• Familiarity with market research techniques and industry trends.

• Knowledge of relevant regulations and compliance requirements in procurement.

• Strong negotiation and communication skills.

• Excellent organizational and time-management abilities.

• Proficiency in procurement software and data analysis tools.

• Ability to manage procurement activities effectively and efficiently.

• Strong problem-solving skills with the ability to address and resolve procurement issues.

• Financial acumen with experience in cost control and budget management.

• Commitment to continuous improvement and operational excellence.

How to Apply

Qualified candidates are invited to submit their resume and a cover letter detailing and your relevant experience and achievements to only via recruit@eastafricanholding.com