Secretaries perform a variety of administrative tasks to help keep an organisation run smoothly. They answer telephone calls, draft and send e-mails, maintain diaries, arrange appointments, take messages, file documents, organise and service meetings, and manage databases.

Duties and Responsibilities

• Coordinates project and/or program functions, including, meetings/seminars/workshops, in-service events, travel and accommodations, etc.

• Ensure the availability and proper utilization of office supplies and equipment.

• Maintains proper and up-to-date record keeping of meeting notes and related records by established administrative guidelines and legal requirements.

• Prepares a variety of documents such as correspondence, agendas, minutes, bulletins, reports, etc. in compliance with established guidelines.

• Handle incoming correspondences to disseminate information in compliance with administrative guidelines and/or supervisory requirements.

• Schedules a variety of activities, like appointments, meetings, facility usage, etc. for making necessary arrangements for the assigned administrator.

• Supports assigned administrative personnel with their day-to-day functions and responsibilities.

• Compiles data from various sources, such as purchase orders, procurement cards, bid documents, budget reports, personnel records, and the like, which are essential for financial, legal, and administrative purposes.

• Other tasks assigned by the immediate supervisor

Job Requirements

Academic qualification

• Bachelors degree in office administration, Business Management or other related fields

Additional qualifications

• Proficiency in English, both writing and speaking is essential

• Excellent interpersonal communication skill

• Self-motivated, and result-oriented attitude

• Problem-solving and well-organized

Years of experience:

• BSc Degree and 4+ years experience or College Diploma and 6 years' experience in Business Administration or Secretarial Science and Office Management activities

Salary: Negotiable

How to Apply

Interested and qualified applicants can apply online using THIS LINK