Samaritan’s Purse is a nondenominational evangelical Christian organization providing spiritual and physical aid to hurting people around the world. Since 1970, Samaritan’s Purse has helped meet needs of people who are victims of war, poverty, natural disasters, disease, and famine. Samaritan’s Purse is privileged to be part of the humanitarian effort in Ethiopia and legally registered as foreign charity to work in Ethiopia since October 08, 2018.

Open Position: 1

Duration of Contract: December 31, 2024

 The Project Assistant provides administrative support to the Project and Program Manager, ensuring smooth day-to-day operations by handling documentation, scheduling, and communication tasks. They assist with basic procurement activities, including tracking orders and coordinating with suppliers. By coordinating project logistics and maintaining organized records, the Project Assistant contributes to the efficient execution of project activities and goals.

Key Responsibilities

• Assist the Project Manager and Program Manager with day-to-day administrative tasks, including scheduling meetings, managing calendars, and organizing documentation.

• Maintain organized project documentation, ensuring all reports, files, and correspondence are up-to-date and accessible.

• Prepare and distribute meeting agendas, minutes, and action points for internal and external meetings.

• Assist in drafting and formatting reports, presentations, and project-related documents.

• Assist in basic procurement tasks such as preparing purchase requisitions, obtaining quotations, and tracking purchase orders.

• Coordinate with suppliers and vendors to ensure timely delivery of goods and services.

• Maintain records of procurement activities and assist in the preparation of procurement reports.

• Assist in budget tracking and ensuring project expenditures are properly documented and aligned with financial guidelines.

• Assist in tracking project timelines, milestones, and deliverables, ensuring deadlines are met.

• Coordinate logistics for project-related activities, such as workshops, training sessions, and field visits.

• Provide general office support, including managing office supplies and ensuring proper functioning of office equipment.

• Assist with other tasks as required to support the smooth running of the project and the program.

Job Requirements

EDUCATION / EXPERIENCE NEEDED

• Diploma or above in business administration, Management, computer science or a related field.

• A minimum of 2 years of previous experience in administrative or project support roles.

• Basic understanding of procurement and financial processes.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.).

• Strong organizational skills and attention to detail.

LANGUAGE 

Required: Amharic and English

 SKILLS REQUIRED 

To perform this job successfully, an individual must be willing to abide by Samaritan’s Purse’s code of conduct and understand the principals of Samaritan’s Purse’s Statement of Faith, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Excellent computer skills

• Attention to detail, anticipation and follow up are core values of the job function while maintaining the highest levels of confidentiality regarding contracts and salaries.

• Possesses strong organizational and problem solving skills within a fast-paced environment.

• Must be a self-starter and internally driven to success and hard work.

• Committed to the SP values and ethics.

REASONING ABILITY 

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to sit.  The employee frequently is required to stand; walk and run; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.  The employee must occasionally lift and/or move up to 100 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate but can be exposed to loud noises around the maintenance and construction workshops.

• May travel in country with exposure to communicable diseases, hot and humid weather conditions. 

• Work in a security context that is fluid

SAFEGUARDING COMMITMENT

The employee is required to carry out his/her duties in accordance with Samaritan’s Purse Safeguarding policy and Code of conduct.

Employee should remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills, which will enable him/her to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct his/herself in a manner consistent with the Safeguarding Policy.

How to Apply

All interested candidates are encouraged to apply for the position advertised by submitting your CV/Resume (maximum of 2 pages) and application letter (one Page only) via email: hrspe@samaritan.org.

Please write the position title you are applying for in the email subject line "Project Assistant”

Only candidates that are shortlisted will be contacted