About ASDEPO:

Action for Social Development and Environmental Protection Organization (ASDEPO) is an Ethiopian indigenous, “Civil Society Organization” established in 2014. ASDEPO is mandated to operate in all regional states of the country and is engaged indifferent thematic program areas of intervention namely: Humanitarian Response, Education, Health, Women and Youth Economic Empowerment, Gender Based Violence and Child Protection, Migration/Human Trafficking, Water, Sanitation and Hygiene (WASH), NTD’s Climate Change, Agriculture, Environmental Protection and Training in Gambella, Oromiya, Amhara, Benishangul Gumuz, Afar, SNNPR and Somali Region

Job Description

Senior Finance Officer is responsible for review and timely importing of transactions of assigned projects. Follow up the implementation of internal policies and procedures at project level, engage in project finance staff capacity building and strengthen internal control.

KEY Roles and Responsibilities

• Coordinate recruitment processes, including developing and posting vacancy announcements, tracking, and reporting on recruitment processes, screening and short-listing applications, preparing interview schedules, and assisting with background screening and reference checks for final job candidates.

• Ensure all position descriptions are signed by both employee and supervisor and filed in staff files

• Work with hiring managers to provide guidance on recruitment practices and processes (i.e. long/short listing, candidates evaluation, Salaries, interview invitations to candidates, and rejection e-mails).

• Coordinate provision of new hires documentation upon starting their positions.

• Ensure that the on boarding of new staff in the takes place in a timely manner.

• Send out welcome notes and provide the on boarding matrix to all new hires and responsible managers

• Follow up with line managers to ensure that orientation of staff is happening as scheduled.

• Ensure that all new hires complete mandatory training and sign all policy documents as required

• Support the implementation and adherence to HR policies and systems and support managers and staff in interpretation of the policies and procedures.

•  Conduct regular checks to ensure staff files have all contracts and maintain a contracts tracker.

•  Responsible for the clearance of departing staff, as per ASDEPO policies and procedures and ensure that their final dues are processed.

•  Works with the HR team to administer staff pension scheme, ensuring completeness of relevant documents and liaising with fund administrator. Ensure pension application forms and claim forms have been submitted to the fund administrator in timely manner.

• Working alongside Senior HR Officer and Field LAF Officers monitor and ensure completion of all required eLearning on boarding and Safeguarding courses with one week of hire. 

• Be responsible for update and upkeep and smooth transition of all HR Data and information’s to Human Capital Management System for ASDEPO.

•  Track all performance reviews/probationary evaluations/ contract end dates and notify supervisors and team members accordingly.

•  Be responsible for timely collection and review of monthly timesheets including its review and compilation into payroll;

• Working alongside Field LAF Officers to ensure timely and accurate update and maintain leave record for all ASDEPO Offices

Contract duration: One-year contract (with 60 working days probation period)

Salary: As per the organization salary scale

Job Requirements

Minimum Qualification & Transferable Skills

•  Bachelor’s degree in HR Management/ Administration or relevant field.

•  2 - 5 years of professional experience in multiple human resource disciplines with NGO work setting.

•  Demonstrated understanding and proven experience of staffing and talent planning in international relief and development environments.

•  In-depth knowledge and experience of Ethiopian Labor law, compensation, benefits administration, recruitment, selection and on boarding

•  Proficiency in MS Office, internet searching, and applicant tracking systems and use of social media for sourcing talent.

•  Ability to communicate, influence and problem solve effectively across diverse cultures and geographical distances with sensitivity

•  Fluency in English is required.

Job Level Specifications

• Full agreement with ASDEPO’s Values, Vision and Purpose.

• Excellent organizational skills; ability to plan and coordinate work, ensure the efficient flow of projects and processes.

•   Strong management skills / interpersonal skills with the ability to motivate, teach and mentor staff and volunteers.

•  Ability to interact positively with all levels of the organization and across organizational and cultural boundaries.

Experience

• 3 years’ experience in a similar or senior finance position with  NGO work setting.

• Must have a proven knowledge of Generally Accepted Accounting Principles, IPSAS and a practical knowledge of financial systems and internal controls.

Education/Certifications

BA in Accounting or related fields from a recognized university

Distinguishing Competencies

• Demonstrated ability in analyzing financial documents, projections, expenditures, and accruals.

• Proficiency in MS Dynamics, MS-Word and MS-Excel and other applications

• Give attention to detail

• Work independently or with limited supervision

• Interpersonal skill

Language

Proficiency in spoken and written Amharic & and English required; 

Career Level: Mid-Level (2+ - 5 years’ experience)

How to Apply

Interested applicants are required to fill the application form through THIS LINK

Submit their job application letter and CV with three references, via asdeporecruitment2@gmail.com. Please mention the Job title and location in the subject line.

Applications will not be returned and will not be retained for future recruitment efforts. In order to ensure fairness to all applicant’s personal inquiries are not permitted.

Only candidates that are short-listed will be acknowledged and called for exam and interviews.

Deadline for all applications:  September 17/2024