Undertake overall planning, coordination supervision, monitoring, reporting and evaluation in food resource operational areas. Oversee and ensure proper execution of the entire program cycle in accordance with WV program principles, standards, and core values and donor requirements. The jobholder focuses on quality and accountability of food programming, within the framework of integrating food resources into World Vision holistic ministry.
Major Responsibilities
Manage the Food Resource programme; General food Distribution of WFP-GFD and Nutrition BSF/TSF Project.
Provides necessary information for the preparation of Pipeline Resource Estimated Proposal (PREP), Annual Estimate of Requirement/AER and call forwards, based on the needs;
Coordinate /oversee the reception and distribution of food commodities in at more than 12 WFP GFD and new Wereda, 11 WFP nutrition TSF woreda.
Engage on the preparation of the annual operation plan of the program and contribute to timely submission of standardized monthly, quarterly and annual accomplishment reports to NO, WFP and Support Office;
Ensure all project activities are conducted in accordance with the Field Level Agreement (FLA) and proposal between WV and WFP
Lead and participate in project design, proposal writing, budgeting process and implementation of WFP GFD, Nutrition Targeted and Supplementary feeding projects and all food related executed under food resource team;
Overall responsibility for the day to day running as well as the strategic management of the regional emergency General Food and nutrition Distribution and Program
Participate technical food and nutrition BSFP, TSFP liaison, coordination and lesson sharing with other agencies implementing nutrition related work
Plans carefully the delivery of commodities and ensures that they are delivered on time and at the right place;
Warehouse Management and Commodity Transportation
Ensure logistics and transportation process as per the donor requirements and plans carefully the delivery of commodities and ensures that they are delivered on time and at the right place;
Confirm availability of adequate warehouses in distribution sites and propose improvement areas;
Checks that available warehouses meet acceptable compliance rate by the donor;
Ensures that standardized and healthy storage practices are implemented in all projects;
Ensure the regular distribution of food assistance; GFD and SFP, warehouse management, and monitor the distribution and submit monthly/quarterly/yearly reports to donor on the required format
Food Resource Distribution Management; food and Nutrition; TSF
Advisee and provide direction for field team to make adequate preparations to receive commodities;
Ensures that food commodity delivered is appropriate to the food consumption habit of the target community;
Participate technical nutrition liaison, coordination and lesson sharing with other agencies implementing nutrition related work
Follow the adherence of food distribution requirements that mentioned at pre-distribution phase, during distribution and post-distribution phases;
In cases of shortage or damage advise the team to collect evidences for claim;
Lodges claims with the concerned parties when commodity loss occurs
Provide continuous monitoring and support SFP Collaborate with the existing health structures and partners to /addressing vulnerable children with BSFP/TSFP programme
Ensure smooth and accurate running of TSFP/BSFP
Coordinate the activities with closely with regional health office and partners, donors
Manage the products flow and premixing procedures within the team.
Ensure all distribution of TSF food distribution as per the WV commodity management standard
Program Reporting, Accountability, Budgeting, Financial Planning, Management, Reporting and Audits
Maintain a comprehensive commodity tracking systems so as to ensure that all commodities are properly distributed and accounted for to World Vision Partnership and major donor standards
Engage in ensuring Commodity Tracking System (CTS) is smoothly operational and its decentralization process and functionality at the respective woredas;
Assure the preparation of the report Commodity Summary Statement and facilitate to be signed by other counter party for on time posting on Disaster Grant Data Base;
Work closely with the MEAL, food monitoring and nutrition team to ensure accountability mechanisms are in place and that feedback is incorporated into program design
Ensure accurate and timely reporting of program finances, CPDR and progress status, review actual financial performance against the budget, and explain variances on a regular basis. Although the Area Coordinators submit reports directly to their local WFP sub-office, • Ensure that all commodity losses and claims procedures are in accordance with the World Vision Partnership and donor requirements;
Ensure the loss and claims registers, files are well maintained and checked on a regular basis; • Maintain inventory control on a monthly basis and ensure that the commodity book balances match with the actual stocks;
Prepare the program for Internal and external audits and ensure that food programs achieve acceptable audit standards in national, partnership, and USG A-133 Audits.
Identifying and formalizing intervention objectives in conjunction with other teams and departments (logistics, finance, human resources)
Monitoring and Compliance Activities
Lead and support monitoring and compliance team in planning and ensure execution of food resource monitoring and compliance plan for the improvements of operations of GFD of Different grant projects and Nutrition TSF monitoring and compliance principles, standards and procedures;
Undertakes visit to all WV warehouses to evaluate commodity-handling, status of the stores, working methods, whether they are in line with the rules and regulations;
Lead Monitoring and Compliance TWG and participate in different concerned meeting through representing food resource program;
Ensures food assistance program activities are supervised, monitored in line with the donor guideline; • Advises concerned project to make necessary corrections;
Follow up implementation of proposed actions for corrections.
Coordination, Correspondence and Networking
Closely work with donor, project participants and program leadership to improve and enhance Food Assistance operational quality through developing and implementing standard operating procedures;
Attend Food Assistance Coordination meetings including providing food assistance leadership to Food Sector Working Group;
Timely coordination with food cluster, consortium and Government Liaison to ensure government and all relevant stakeholders are informed of intervention areas and intervention timelines
Work with respective government of Ethiopia offices, communities and implementing partners to build strong community structures to support Food Assistance implementation and accountability;
Gives an overall leadership to the Food aid monitor under his supervision;
Personnel Management and Team Leadership
Engage in and ensure that appropriate tools like performance, coaching and mentoring etc are practiced within the department to enhance smooth staff relations and accountability;
Identifies staff capacity gaps and facilitates capacity building plan;
Build the capacity of field staff through giving on job training to improve the efficiency and effectiveness of food assistance support in the context of emergency;
Organize the recruitment of food monitoring, compliance, reporting staff and ensures positive and collaborative working relationships in line with WVE’s Code of Conduct in collaboration with food resource management;
Establishes regular team meeting to review program progress and facilitate learning
Job Requirements
Required Education, training, license, registration, and certification
MA/MSc or BA/BSc Degree in Food Science, Agric. Econ, Disaster Management, Rural Development and relates fields
Required Professional Experience
Preferred Knowledge and Qualifications
Strong knowledge and working understanding on Emergency Food resource management; • Demonstrated capacity to lead the team with similar scope of work;
Experience in food assistance programing, Grants/project management, Market assessment and Analysis, Cash transfer programing, performance management, project design, implementation, monitoring, evaluation and report writing.
Good understanding of humanitarian standards
Good knowledge of local context
INGO experience
Ability to work in high tension and high security risk situations
Ability to work in and contribute to team building environment
How to Apply
Interested applicants can send their updated CVs using THIS LINK
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