IR/INT/EXT/VN/042.24

September 30, 2024

Post title: Procurement Officer

Report to:  Procurement Coordinator 

Duty Station: Country Office, Addis Ababa 

Salary: As per the organizations scale

Required: one

Duration: One year with possible extension

The main purpose of the job is to plan and manage all aspects supply chain; ensue RFQ process, competitive bidding, negotiation, and awarding of contracts are intact as per IRE procedure; Moreover, Procurement officers are responsible for evaluating suppliers, products, and services, negotiating contracts, and ensuring that approved purchases are cost-efficient and of high quality

Key Responsibilities

Procurement

1. Under the direct supervision of the Procurement Coordinator, compiles all procurement orders for goods & services needed in accordance with the terms and conditions stipulated in the concerned grant agreement and prepare a contract agreement for the process. 

2. Ensures availability of funding before the procurement order is placed in consultation with Finance and that IR policies and procedures governing procurement of goods and services are strictly observed.

3. Leads the compilation of service/ procurement plan, collection of quotations, bid announcement and evaluation, in accordance with the terms and conditions stipulated in the concerned Grant agreement.

4. undertakes tender procurement process i.e. bid announcement, bid opening, agreement preparation, documentation etc.

5. Establishes and maintains records of vendor, purchase request, purchase order, receiving, shipping and all associated logs as required.

6. Supports the importation of goods and clearance through customs when there is a need, ensures adequate and suitable storage space is available for incoming commodities/goods.

7. Establishes and facilitates periodically updated list of qualified consultants, service providers and suppliers.

8. Generates Purchase Orders and produce Vendor Master List in AX system.

9. Supports field teams in procurement matters.

10. Prepares periodical report detailing goods procured, received, dispatched, and in the pipeline with required quality; periodical reports of the Goods/Service status report.

11. Performs other duties as required by the office.

Job Requirements

Formal Education/Qualification and Work Experience

• Bachelor’s degree in management, Business Management, Supplies Management or related fields with 5 years of work experience.

• Proven experience in Logistics and Procurement Management preferably in INGO.

Skills and Competences

• Negotiations, Supplier Relationship Management skills.

• Must have high ethical standards and able to plan, prioritize and organize self and others.

• Good IT skills, MS Office applications.

• Excellent interpersonal skills – builds good relationships with internal and external stakeholders.

• Good verbal and written communication skills in English and Amharic.

• Ability to manage a complex and demanding workload with flexible behavior.

• Commitment to humanitarian principles and action.

Safeguarding and Equal Opportunity

Islamic Relief and Islamic Relief staff considers the welfare and protection of children, young people and people at risk to be paramount to the organization. And must adhere the principle of ‘do no harm and leave no one behind.’ It is critical we do not expose the communities or staff we work with to the risk of harm through our interventions. With a zero-tolerance approach Islamic Relief have a number of related policies which also describe standards in behavior expected from the organization, its staff and representatives towards each other and those we serve. Islamic Relief is committed to responding swiftly, appropriately and constructively to any and all information children, young people and people at risk have disclosed.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We participate in the Inter Agency Misconduct Disclosure Scheme and will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and child abuse during employment, or incidents under investigation when the applicant left employment before signing the contract agreement.

Islamic Relief believes everyone has the right to be safe, respected and valued regardless of who they are or their circumstances, and an equal employment opportunity to all candidates and qualified applicants, we do not discriminate on the base of age, sex, race, color, religion, national or ethnic origin, disability status and diversity.

How to Apply

• Interested candidates are required to submit a complete Job application form stated with the duty station that you are applying for with all required supporting documents (updated CV, copy of credentials and testimonials) through eth.recruitment1@islamic-relief.org.et

• You can access the Job Application Form with this link: THIS LINK

  Failure to follow the instructions will invalidate your application.

• Closing date for the application is October 14, 2024.

• Due to the high volume of application, we regret that we will be able to contact only the shortlisted candidates 

• Female candidates are highly encouraged.

Disclaimers: The Islamic relief does not charge a fee at any stage of the recruitment process, including the application, interview, offer and contract stages.