Position: Contracting and Procurement Specialist

Job Time: Full-Time

Job Type: Contract

Place of Work: Addis Ababa, Addis Abeba - Ethiopia

Deadline: October, 10/2024

Additional Information

Contract Type: National

Expected start date: As soon as possible

Duty Station: Addis Ababa

Contract Duration: One year with the possibility of extension based on performance and budget availability.

SNV is a mission-driven global development partner working in more than 20 countries across Africa and Asia. Building on 60 years of experience and grounded in the 2030 Agenda for Sustainable Development, we work on the core themes of gender equality and social inclusion, climate adaptation and mitigation, and strong institutions and effective governance. Together with our team of over 1,600 people, our mission is to strengthen capacities and catalyze partnerships that transform the agri-food, energy, and water systems, which enable sustainable and more equitable lives for all.

For more information on SNV's operations, visit our website: www.snv.org.

Purpose of the Job

SNV is seeking a dynamic and pragmatic professional to support SNV in delivering impactful, high-quality, compliant, and well-managed projects. The Contracting and Procurement Specialist is part of Operations within a country, which focuses on providing operation support services in the countries, to ensure the availability and quality of contract, procurement, administration, and support SNV operations.

The Position holder supports, guides, and directs the contracting and procurement functions, ensuring a timely response to the project needs and the client community. The position will closely work with the Director of operations, Project Managers, operation team (regional & central office), and Grant advisor regarding the contractual and procurement activities.

Key Responsibilities

Operation delivery

• Review the consultancy, grant, and partner documents and inform technical validation and approval

• Prepare contracts and/or review their alignment with SNV standard contracting procedure

• Identifies contractual risks to SNV, defines and implements solutions after approval, and advises (senior) management on improvements

• Pro-actively provides advice on and support to selected contract negotiation processes

• Informs and trains relevant stakeholders in procurement, contracting, accompanying risk management, and contract negotiation.

• Ensure completion of contract checklist and work with stakeholders on contractual and procurement issues.

• Receive and process consultancy and partner requests or any order assigned by the Procurement coordinator or his/her Assistant from the field sites and Addis Office, checking that the order has been correctly filled and properly authorized

• Prepare and receive the necessary procurement documents like tender, RFQ Bid analysis and PO, and contract with strict adherence to SNV/donor rules and regulations. Review the TORs and single sourcing documents against SNV Partner, consultancy, grant, and procurement procedure.

• Participates and gives input in learning initiatives like Designs and delivers relevant capacity development initiatives.

• Where requested, help/liaise with requesters/Budget Holders to develop specifications, availability, rough costing as per previous procurement offers, etc.

• Ensure compliance with Donor, Partner, SNV procurement policies, and in-country SOPs. Assist in the maintenance of the supplier/vendor list and participate in market surveys as required.

• Coordinate with legal advisor and HO compliance for any consultation and implementation of new procedures.

• Assist the Procurement coordinator/Operation Director and his/her team in the initiation of FWAs and coming up with the expressions of interest for consultancy, partners, or any categories (pre-qualification of suppliers)

• Ensure all procurement(consultancy/Partner/any) files are held in soft and hard copy on the shared drive/archive, and the completed file is correctly labeled.

• Ensure that contact start and end dates are shared with contract managers, respective contractual managers, and procurement Coordinators as well as their line management.

• Ensure that assigned tasks are updated in the procurement tracking report in SharePoint and system then update to the Procurement Coordinator and other concerned parties.

• Development of Key Performance Indicators (KPI) for new and existing suppliers and monitoring of these.

Additional Roles

• Complete Procurement files according to the checklist

• Conduct terrorist checks for all suppliers and due diligence signatures by suppliers

• Ensure that all email correspondence and electronic files are stored in a structured and organized manner (oversight and management of the shared drive for procurement)

• Any other task as designated by the line manager or their direct line management

Job Requirment

Educational Qualifications and Experience

• Bachelor's degree in Procurement and Supply Chain Management, Business Administration, Management, or a related field.

• Proven experience with a minimum of 6 or 7 years of relevant and demonstrable experience in contracting procurement and supply chain management.

Additional Skills

• Strong knowledge and skills in procurement techniques within the context of the position.

• Good knowledge of handling procurement and contracting systems.

• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint) and SharePoint. Experience with ERP systems like SAP BD.

• Demonstrated knowledge and understanding of donor regulations and compliance issues related to the management of donor funds.

• Demonstrated knowledge of the country's contractual and legal requirements/law.

• A legal background is an asset

• Interpersonal and negotiation skills.

• Attention to detail.

• Strong analytical and problem-solving skills.

• Good reporting and communication skills.

• Ability to work independently and meet deadlines.

• Ability to plan with good organizational skills, including prioritization and ability to work under pressure.

• High level of integrity and ethical conduct.

• Result-driven.

• Commitment to SNV's mission and values, gender equality, and social justice

Competencies:

• Problem analysis

• Result orientation

• Initiative

• Communication

• Perseverance

How to Apply

Apply using THIS LINK