Position: Finance and Grants Office

Job Time: Full-Time

Job Type: Contract

Place of Work: Addis Ababa, Addis Abeba - Ethiopia

Posted date: 1 day ago

Deadline: October, 15/2024 (13 days left)

FHI 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, and technology — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories. We are currently seeking qualified candidates for the position of Finance and Grants Officer.

The Finance & Grants Officer will work under the Leadership of the Finance & Operations Manager and will be responsible for the accounting tasks on the project and overseeing and monitoring the sub-recipients under USAID/Ethiopia’s Healthy Behavior Activity. They will manage all sub-award work processes including monitoring compliance with donor regulations, sub-award terms and conditions, and FHI 360’s policy. The Officer will also provide support on financial management activities for the project.

Accountabilities

• Contribute to overall financial activities of the project, including accounting, invoicing, contracts management, procurement, and administrative activities.

• Ensure that adequate and appropriate internal controls are in place and are in compliance with USAID and USG policies and procedures to meet generally recognized accounting standards

• Receive invoices from vendors, sub-awardees, and suppliers, and verify their accuracy and all supporting documentation before payment.

• Prepare vendor's and suppliers' payments and ensure strict adherence to organizational procedures.

• Record all transactions in the GFAS accounting system including sub-awardee payments.

• Ensure all checks issued by FHI 360 are shipped to vendors or suppliers on time and receive their proper receipt.

• Pre-Award Assessment: Participate in conducting pre-award assessments of potential sub-grantees & subcontracts, particularly in examining financial risk, accounting, and administrative procedures for control of funds and expenditures, including appropriate reporting and authorities.

• Review of financial reports - Review sub-awardee financial reports for accuracy and in line with project projection by comparing expenditures against the original project budget. Assist technical staff in monitoring sub-project budgets under approved work plan activities.

• Financial site visits – Conduct site visits to sub-awardees assess financial and contractual issues and discuss any gaps in performance with the sub-awardee.

• Tracking contractual compliance – Monitor compliance with each sub-award terms and conditions including checking that spending is within the obligated funding amount and period of performance, adherence to reporting deadlines, and additional special award conditions.

• Communication with subrecipients –Establish a relationship with subrecipients through regular contact to facilitate/ uncover project challenges before they become serious, identify ways to help increase performance, and provide insights that provide valuable context during site visits.

• Ensure subrecipient audits are conducted for sub-awardees that meet the US Government funding threshold and FHI 360 is the prime funder.

• Capacity building– Identify training needs for the sub-awardees and conduct capacity building as needed.

• Respond to queries from sub-awardees in collaboration with technical teams.

Applied Knowledge & Skills:

• Increasingly advancing knowledge of donor (USG and non-USG) rules and regulations, common mechanisms of funding, types of acquisition and assistance awards, contracting concepts, and principles from the solicitation phase to post-award administration.

• Critical thinking and stronger analytical skills applied to successful completion of tasks.

• Increasingly effective/persuasive oral communication and business/technical writing skills.

• Demonstrable growth in technical expertise on regulatory matters, contract management systems, processes, and computer software.

Problem Solving & Impact:

• Works on increasingly complex problems of diverse scope requiring critical analysis and comprehensive evaluation of critical factors.

• Increasingly exercising independent judgment in developing methods and techniques to obtain solutions (and process improvements).

• Increasing independence in determining specific tasks to accomplish to meet certain goals and objectives.

Supervision Given/Received:

• Increasing self-reliance in performing tasks.

• Needing less regular supervision.

• Higher proficiency and confidence in operating within established operating procedures.

Job Requirement

Education:

• Degree in Accounting, Finance, or other relevant field or equivalent combination of education and work experience.

Experience:

• Minimum of 3–5 years financial management experience.

• Computer skills, including experience in using accounting software and Microsoft Word and Excel.

• Knowledge of U.S. Government grants, contracting, and auditing standards as they apply to effective management of multi-year funds.

• Articulate, Professional, and able to communicate in a clear, positive manner with clients and staff.

• Excellent organizational written and oral communication skills.

• Ability to travel to project field sites.

• Fluency in written and spoken French and English is required.

• Ability to work with minimal supervision.

• Proven ability to pre-plan critical actions and carry out actions in an efficient and timely manner.

• Track record of being a team player, ability to deal with multiple tasks, flexibility, and getting critical tasks completed on time.

• Fluency in English and Amharic.

Typical Physical Demands:

Typical office environment.

• Ability to spend long hours looking at computer screens and doing repetitive work on a keyboard.

• Ability to sit and stand for extended periods.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• 10%

How to Apply

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