Edomias International Plc.is the Premier Human Resource solutions provider in Ethiopia serving clients for more than 15 years. 

We invite qualified applicants for the position of Sr.Executive Administration at one of our clients VFS Global Services Pvt. Ltd.

Proactively manage general administration activities and maintain records of day-to-day operations and undertake responsibilities for sourcing, procurement, maintenance, and invoice processing of office supplies, facilities, and amenities.

Duties and Responsibilities

• Manage daily administration operations, including cost control on expenses like maintenance, utilities, communications equipment, hospitality services, and office supplies. 

• Oversee maintenance of office infrastructure, fixtures, equipment, and represent the administration team during audits.

• Manage all communication systems, including video conferencing, landlines, mobile phones, and digital infrastructure.

• Implement contracts negotiated with service providers and ensure compliance.

• Procure and manage stationery, food, corporate gifts, and other supplies based on business requirements.

• Maintain records of expenses and invoices for timely payment, process bills for accounts, and ensure accurate filing of claims and recovery.

• Process material management payments through SAP.

• Ensure compliance with VFAR and purchase policies during invoice processing.

• Manage petty cash, prepare vouchers, and report payments for cellular services, entertainment facilities, and other vendors.

• Coordinate with employees, vendors, and contractors for procurement, repairs, and maintenance of office facilities.

• Keep meticulous records of financial reports, audits, and documents related to office operations.

• Ensure compliance with ISO 14001 standards and environmental sustainability by managing power, cooling systems, and other amenities.

• Adhere to code of conduct and implement processes according to VFS Administration SOPs and manuals.

• Maintain compliance with VFS' Global information security policies and procedures.

• Ensure adherence to license and certification requirements and timely renewal of vendor contracts for all VACs.

• Address inquiries and provide troubleshooting support to ensure customer satisfaction.

• Manage the renewal of maintenance contracts promptly.

• Oversee premises handover and takeover at lease expiry, ensuring clearance certificates are obtained.

 Additional Responsibilities 

• Support the organization’s sustainability initiatives and contribute to achieving established targets. 

• Promote judicious use of natural resources. 

• Adhere to the organization’s environment, health, and safety policies, objectives, and guidelines. 

• Execute special assignments/projects assigned by reporting manager. 

 Critical Competencies

• Entrepreneurial mindset and ability to drive innovation. 

• Commitment to quality and customer service excellence. 

• Effective teamwork and collaboration skills. 

• Strong understanding of diversity, equity, and inclusion principles. 

• Personal and professional development orientation. 

• Proven ability to deliver results and meet targets. 

• Exceptional communication and interpersonal skills. 

• Digital literacy and proficiency in relevant software tools. 

• Leadership qualities and ability to inspire and motivate others.  

Job Requirements

Qualification: - 

• MA or BA in any field of study from reputable University

Experience:  

• At least 3-6 years of Relevant Experience

Salary: 

• 30,000 ETB

Required: 01 (One)

Place of Work: Addis Ababa

How to Apply

Those who are qualified can attach application letter,CV & Credentials via email: info@jobsinethiopia.net

Note: clearly marking the Job Title “Sr.Executive Administration” 

Only short listed candidates will be contacted.