Job Expired
Oxfam Great Britain
Finance
Financial Management
Addis Ababa
5 years
1 Position
2024-10-18
to
2024-11-13
Finance
Full Time
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Job Description
Oxfam is an international confederation of 17 organizations working together with partners and local communities in more than 90 countries.
One person in three in the world lives in poverty. Oxfam is determined to change that world by mobilizing the power of people against poverty.
Around the globe, Oxfam works to find practical, innovative ways for people to lift themselves out of poverty and thrive. We save lives and help rebuild livelihoods when crisis strikes. And we campaign so that the voices of the poor influence the local and global decisions that affect them.
In all we do, Oxfam works with partner organizations and alongside vulnerable women and men to end the injustices that cause poverty.
Our Mission
Vision
Oxfam's work is always rooted in a vision of a world where women and men are valued and treated equally, able to influence the decisions that affect their lives and meet their responsibilities as full citizens.
Our Values
Empowerment
Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
Accountability
Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
Inclusiveness
We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.
Why work for us
Oxfam is a global movement of millions of people who share the belief that, in a world rich in resources, poverty isn't inevitable. In just 15 years, extreme poverty has been halved. 15 more years and we can end it for good.
Learning and development
Oxfam GB is committed to developing and supporting the learning of all staff across the organization, as we recognize that staff development is central to being as effective as we can be in our fight against the injustice of poverty.
We have a wide internal L&D offer, with on-the-job learning opportunities, mentoring, certified coaching, in-house courses, and much more. We also support employees with external learning opportunities through study leave, and financial support may be offered to individuals who are studying for professional qualifications.
Team Benefits
Oxfam is a great organization to work for and many of our staff would never have anticipated how working for Oxfam would open the doors to so many other opportunities. Each story is very individual. It is interesting to learn about the creative ways in which our staff have progressed their career within the sector from identifying opportunities and overcoming challenges.
Oxfam aims to recruit and retain diverse, passionate people who have the necessary skills, knowledge, and commitment to meet our vision. We offer a competitive salary and a range of additional benefits to staff including flexible working options, generous pension scheme, annual leave, additional leave allowances, company sick pay, life assurance, and a range of other benefits.
Our reward system aims to:
Enable career progression within Oxfam
Recognize achievement, skills, competence, and development
Support and enables recruitment and retention of the best candidates for Oxfam
Enable an increase in the Voice of the Global South
Be equitable, fair, transparent, and flexible
Balance the needs and expectations of our stakeholders
Encourage and enables management accountability.
About the job
About us
Oxfam is a global community that believes poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s rights activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers, and more. And we won’t stop until everyone can live life without poverty for good.
Oxfam GB is a member of the international confederation of 21 organizations working together with partners and local communities in the areas of humanitarian, development, and campaigning, in more than 90 countries.
Our values and commitment to safeguarding
Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.
OUR WORK IN ETHIOPIA
Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issue.
Most importantly, every individual at Oxfam GB needs to be able to:
Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE, AND EQUALITY
Our Values
Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.
Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.
Accountability: We take responsibility for our actions and inaction and hold ourselves accountable to the people we work with and for.
Courage: We speak truth to power and act with conviction on the justice of our causes.
Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:
1. Be committed to equal opportunities: demonstrating
sensitivity to culture differences and gender equality.
2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work.
3. Be committed to undertaking
Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.
Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and applying the principles and twelve practices in your work. Read more about this here:
For this role, we have selected two of the most relevant feminist Leadership practices for this role (which you can read more about here.
Self-Awareness
Mutual accountability
Strategic Thinking and Judgment
Financial Management:
Lead the budgeting processes for the program and ensure review, consolidation, and submission of the budget within the timeframe.
Ensure the preparation of high-quality financial reports, review/monitor financial performance against budget, and provide analysis/commentary on these as required by the Organization.
Prepare a monthly financial plan and closely follow up utilization of the approved budget.
Ensure effective financial management, asset management, and financial accountability to all assigned projects.
Frequently travel to field offices and ensure proper financial management is in place and provide on job training for field office staff
Ensure that all donor financial reporting requirements are complied with and that donor financial reports are accurate and submitted in a timely manner.
Ensure effective, timely, and accurate functioning and monitoring of the complete People Soft financial systems (GL), including maintaining the completeness and integrity of data within the system, generating necessary reports, and authorizing monthly data compilation in the system.
Lead on assessment of finance functions in partners and recommend improvement plans.
Oversee monthly financial review of the assigned field office.
Regularly travel to field offices and provide capacity building for finance and others to ensure smooth Oxfam policy and procedure implementation.
Processing and Accounting for Financial Transactions
Ensures that all disbursements are prepared based on approved payment requests, sufficiently supported, approved by designated officials, and charged to a valid budget, donor source and project.
Review payment requests and related supporting documents and assign appropriate staff to process disbursements.
Verifies validity, accuracy, completeness, and correct accounting treatment of all disbursement functions, including petty cash payments, check payments, floats or advances and other receivables settlements.
Checks that approvals for financial transactions are as per the authorization limit defined by the Country Office.
Perform allocation of salaries and overheads to active and appropriate projects and contracts at month-end with an adequate audit trail.
Ensure financial controls, processes, and procedures are in place for the project.
Support project managers in-country teams with project narratives in relation to expenditure and financial risks.
Ensure that project cash flows are managed in a timely and accurate manner.
Prepare timely and accurate financial reports as required by the project manager and country office team.
Inform the Project Manager of material issues and variances and propose and monitor actions.
Ensure financial transactions are reviewed and validated before entered into PeopleSoft.
Review monthly financial reports to ensure the correctness of information before closing the accounts
Review for accuracy all financial reports generated from system.
Review and advise on the allowability and reasonableness of costs charged to projects in consultation with budget holders to prevent disallowances and questioned costs.
Assist the Preparation of field offices monthly payrolls, transfer to employees’ accounts and settlement of withheld amounts of taxes to respective offices.
Budgeting and Budget Management
Assist Project Managers with the preparation of budgets for funding applications and ensure shared program costs are included at an adequate level
Assist the Project Manager with monitoring and revision of project budgets.
In collaboration with the Program/project staff, ensures that project budgets are administered in accordance with the terms and conditions of the agreement and donor policies.
Makes a follow-up on budget utilization and project expenditure.
Ensures that project managers receive monthly budget versus actual (BVA) comparison report and assists in replying to any queries arising from the report.
Assists Project Managers with review of project proposal budgets and budget phasing before uploading to PeopleSoft
Code phased budgets and upload into the Donor Reporting Tool for ease of retrieving interim and final financial reports
Ensure that CRIMSON value of contracts is reconciled against OPALISED amounts
Generate and review the Program Funding Report monthly and make appropriate adjustments as required
Ensures that expenses are booked only against a valid budget.
To be responsible for the compilation of the annual budget and support programme/finance staff with programme-related budget submissions.
Facilitating Audits and Project Closure
Prepares financial information and facilitates internal, donor, or government audits
Provides explanation on queries raised by auditors, assists in audit management response and implementation of internal and external audit recommendations.
Assist field offices to respond to Country Office queries promptly.
In coordination with the Country Office team takes the lead in developing action plan and corrective actions to implement audit recommendations related to project finance
Ensures that all financial progress and final reports are prepared accurately and disseminated to donors in a timely fashion, in compliance with grant award provisions and guidelines.
Coordinates grant closure activities with the respective project manager, funding coordinator and grant accountant and ensures that expired contracts are closed in time.
Reporting and Compliance
Frequently travel to the field office and ensure all compliances are ensured in all processes.
Ensure accurate and timely submission of financial reports, schedules and budget variance analysis to the project manager
Prepares regular reports to Donors in accordance with donor reporting requirements in the contract agreement.
Ensures that Project Managers and field office management receive monthly BVAs within three days after month-end close and provide timely response to any queries arising from the report.
Ensure transaction listings and supporting documents are maintained for donor reporting and audit.
Prepares regular financial reports to Field office, Country Office and Donors.
Develop expertise on the rules and regulations of various donors and provides guidance in the area of donor compliance.
Ensure that Oxfam Internal Control Systems are compliant with set procedures
candidate can apply using THIS LINK
Fields Of Study
Finance
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