Position Title: Program Coordinator, Pharmacy-Based Immunization Delivery

Department: Office operations

Level: TBD 

Reports to: Program Manager, PBID

Based in: Addis Ababa

Required number: One

Vacancy type: Internal and External

Duration of contract: Indefinite based on performance and availability of funds. 

Remuneration: As per organization pay scale plus other PSI/Ethiopia staff benefits. 

Vacancy posted on: October 15, 2024

Application Deadline: October 28, 2024

Who we are?

PSI is a network of locally rooted, globally connected organizations working to achieve consumer-powered healthcare — people-centered health systems that ensure quality, affordable care wherever and whenever it is needed. Our origins in sexual and reproductive health have grown into a broader mission. Today, we work with the public and private sectors as well as local communities, prioritizing people’s voice and choice and developing solutions to meet their essential health needs. Over the past five decades, we have helped push boundaries, break taboos, set trends, and develop innovative solutions to complex global health challenges. 

Do you want to join PSI to help make it easier for all people to lead healthier lives and plan the families they desire? Read on!

Join us!

PSI is excited to launch the Pharmacy-Based Immunization Delivery (PBID) project in Ethiopia. This is part of a 4-year, 3-country pilot project funded by Takeda Pharmaceuticals that aims to demonstrate that pharmacies can safely and effectively deliver vaccines to those in need, with potential for rapid scalability. African governments are making significant efforts to achieve scale in immunization, despite the challenges of overburdened public health systems and setbacks from COVID-19. Yet across Africa, 30 million children under 5 suffer from vaccine preventable diseases and half a million children die each year. Vaccines are a low-cost, high-impact health intervention, and local pharmacies have effectively delivered vaccines in many countries. PBID is a new model in most countries in Africa and has the potential to support governments in expanding vaccine access to millions. Creating new service points will also be important during health emergencies like climate shocks and pandemics. The project will deliver vaccines to nearly 1M people, a majority of whom are women and girls. The evidence generated will create a blueprint to scale access to immunization across Africa.

PSI seeks a Program Coordinator that will support the overall delivery of the Pharmacy-Based Immunization Delivery (PBID) project in Ethiopia. The role is accountable for supporting the projects operational excellence and execution of quality and standards by providing wide ranging administrative and operational support. Other The role is also accountable for collecting and managing data, facilitating trainings and meetings, coordinating timely reports, documenting results, liaising with partners, and organizing key events. The Project Coordinator will enthusiastically ensure smooth and timely flow of work to help the team achieve its set goals and targets within budget.

Sounds like you? Read on! 

Duties and Responsibilities:

• Conducts regular visits to project sites to collect data and monitor project activities, ensuring quality of data.

• Coordinates periodic project reporting, work planning, and detailed activity planning while supporting the team to perform at their highest capacity.

• Provides moderate financial management support, which may include assisting with team budget management, monitoring of labor trackers, preparation and tracking of small budgets, reconciling and re-classing expenses, financial analysis, subaward management, preparing donor invoices, procurement and payment of consultants, vendors, subrecipients and other services, and management and reconciliation of team purchasing card.   

• Monitors and ensures smooth operational and project execution, including monitoring of agreement modifications, workplans and deliverables in coordination with immediate team members, project team members, and global technical and service department. 

• Work across departments to produce monthly update reports, disseminate lessons learned to implementing partners and the PSI team in the regions; synthesize information (from DHIS2 and other platforms) and package to help the team prepare for meetings and presentations. 

• Provides routine administrative support for daily operations, project management, and general functioning of assigned portfolio. May include coordinating meetings, note-taking, booking travel, editing, or ad hoc requests for information.

• Support the execution of demand generation activities and campaigns, both digital and non-digital, against set timelines using appropriate planning and task management tools. 

• Provides support for knowledge management activities, including the design of tools and systems for knowledge management and information tracking, creation and maintenance of internal filing systems, and administration of online communications site(s). Assists with drafting, editing and coordinating communications materials.   

• Assists with new business development opportunities. 

• Embody PSI’s values: Measurement, Pragmatism, Honesty, Trust, Collaboration, and Commitment.

• Less than 10% international travel

  This is not an exhaustive list of all tasks that an incumbent is expected to perform but is instead a summary of the primary responsibilities and requirements of the job. The incumbent may be asked to perform duties not included above. PSI reserves the right to revise job profiles at any time based on changes to the required job responsibilities

Job Requirements

Qualification

• Bachelor’s degree (or international equivalent) in a related field   

• Master’s degree (or international equivalent) in a related field preferred 

• At least four (4) years of related experience with Master’s degree or six (6) years of experience with Bachelor’s degree in relevant discipline is required.

• Strong written and verbal communication. 

• Strong computer skills in MS Office applications. 

• Excellent organizational and administrative skills with special attention to detail and timeliness. 

• Strong quantitative skills, with emphasis on working with budgets and spreadsheets.   

• Relevant language skills per country and program portfolio. 

• Demonstrated ability to work in a multi-cultural environment. 

• Ability to manage diverse workstreams efficiently and effectively. 

  We know that a long list of requirements may be discouraging, but don’t let imposter syndrome or the confidence gap get in the way of you applying — we’d love to hear from you.

Why Work at PSI?

PSI's work is about enabling families to live happy and healthy lives—we think this should apply to our employees, too.

• Diversity & Inclusion: PSI affirms its commitment to diversity and believes that when people feel respected and included, they can be more honest, collaborative, and successful. Want to be involved in our DEI work at PSI? We have a council made up of PSIers that drive, sustain, and deepen our DEI practices.

• Health & Wellness: In all of our locations, PSI offers a comprehensive benefits package that offers health, financial planning, family care, and flexibility for work life fit. For U.S. based benefits visit www.psi.org/careers to learn more!

• Time Away: We want you to take time away when you need it. PSI offers a competitive leave package. On top of our leave, some PSI offices offer a compressed work week throughout the year, giving you additional work-life flexibility.

• Learning & Development: PSI is committed to your career growth. Through PSI’s job architecture, there are many potential career paths you can follow depending on your skills and interests. Additionally, PSI University, our learning management system, offers hundreds of courses, hosts org-wide trainings, offers Great Manager/Leader trainings, as well as a mentorship program for all staff levels.

• Innovation & Collaboration: With over 53 years of insight, PSI reimagines how to bring quality healthcare closer to those who need it most. Innovation requires stepping out of comfort zones, and our employees are encouraged to think beyond boundaries, collaborate to drive impact, challenge conventions, and pioneer new solutions.

About PSI

Did you know that we have over 3,000 “PSIers” working across the globe in 40 different countries? We’re a diverse group with a wide range of backgrounds from the medical industry to the music industry, all with unique skills we bring to the job. We value self-motivated people with a track record for getting things done in tough situations. We take our work seriously, but not ourselves.

Interested in Learning More? 

• About PSI: Who we are, how we work, and the challenges we seek to solve. 

• PSI Career site 

• Featured Projects: Flagship & Priority Projects 

• Where We Work: PSI’s Global Network 

• Follow PSI Online: LinkedIn, Facebook, Twitter, YouTube

How to Apply

Are you intrigued? Apply!

By following our 3 steps application process:

1. Fill out the mandatory application form using  THIS LINK. It will only take 5 to 10 minutes.

2. Send your CV and application letter to recruitment@psiet.org clearly mark “Application for Program Coordinator, Pharmacy-Based Immunization Delivery Position” in the subject line.

3. Check your email and make sure you receive an automatic response acknowledging receipt of your CV. If you don’t receive the automatic response, check again your subject line and if needed, re-submit your CV and application letter with the correct subject.

Application deadline is October 28, 2024. We’ll call or e-mail you back if there is a good fit on both sides.

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of race, religion, national origin, sexual orientation, or disability.