Duties & Responsibilities

• Drive vehicle carefully in accordance with the law, fill petrol 

• When in the field service cars and carry out minor repairs ensuring cars are safe to drive:

• Deal with all visitors, project partners and HelpAge staff in a polite, friendly manner

• Deliver and collect documents to/from other offices;

• office and international staff residence needs, ensuring furniture, electricity, plumbing, garden etc are always all in good working order – arranging for workers to fix items when necessary

• Ensure vechiles are well always maintained (including regular cleaning, oil checking’s, keeping vehicle logbooks and service schedules); service cars and carry out minor repairs 

• Maintains documentation on purchases of goods and services for any references.

• Ensure timely payment of pension; provident fund, income tax and withholding tax monthly

• Assist in arranging all booking arrangements for visitors to the office, including visa arrangements, hotel bookings, airport pickup, etc.

• Assist in government liaison including clearing imported items through customs, securing visas, work permits, and residence permits etc.

• Undertake additional tasks as assigned by line manager.

Safeguarding responsibilities

• Preventing harm and abuse from our people, operations, and programs to anyone who encounters our work.

• Reporting all safeguarding incidents, you see, hear, hear about, or suspect, using our internal reporting mechanism and complying with all safeguarding framework policies and practices

REPORTING TO: Senior Logistics and Procurement officer

VACANCY OPEN: Internal & External Applican

DUTY STATION: Addis Ababa/Head Office

KEY RELATIONSHIPS:    Internal: 

• Programme coordinators, Head of Operations and Finance, HR & Admin, Technical Programme Officers and Managers; 

• External: Work with stakeholders

• Summary of the minimum specification for the post;

Job Requirements

Educational background: 

• Minimum diploma in business administration, purchasing and supply management, or logistic management and related fields with at least third level driving license from recognized institutions. At least 6 years of experience is required in driving, liaising and logistic activities.

Project management support experience: 

• 6 years’ experience in supporting officers and others and experience in drive vehicle carefully in accordance with the law, experience in purchasing and delivery of goods and services, effectively liaise with suppliers and assist in handling visa process; hotel booking and organizing meetings and provide technical and operational support to the project teams. When in the field service cars and carry out minor repairs ensuring cars are safe to drive; ensure all passengers wear seat belts; ability to deal and communicate in English/ Amharic and in local language with all visitors, project partners and HelpAge staff in a polite, friendly manner; support officers in collecting documents to/from other offices and support staff for work related duties; ensure that vehicles are well maintained at all times (including regular cleaning, oil checks, keeping vehicle log books and service schedules) is a must; assist programme staff with workshop, focus group discussion arrangements etc. when in the field; understanding HAI Vehicle polices and implementing is required.

Behavioral Competencies: 

• This post requires a person who is result oriented and able to work with his/ her team members in line with organizational priorities and can cooperate and support others to drive high quality work; should have the ability to always cooperate and support his/her team members. This post needs someone who is self-managed and committed.
  Others: This post requires a person who have the ability in understanding issues of older persons; supportive; willingness and interest to work with a network/partner, team members and capable in using and updating log sheet on a regular basis.
   

Person Specifications 

• At least diploma in business administration, purchasing and supply management, or logistic management and related fields. 

• Some mechanical knowledge 

• At least 6 years’ direct work experience in non-government organization, UN or similar agency in driving and liaising, logistic/general services, or other similar position.

• Able to travel at very short notice to difficult environments, often in a very basic living conations

• Good interpersonal communication skills 

• Ability to work proactively and supportively with in a team

How to Apply

An updated curriculum vitae (CV) of not more than 4 pages, with a minimum of two referees, including your most recent line manager

Closing date for all positions: 23 October 2024

Send your application by email to hr.eth@helpage.org before the closing date. Indicate the vacancy subject in your mail.

Please use applicant Forms.