Position: Human Resources Specialist

Job Time: Full-Time

Job Type: Contract

Place of Work: Addis Ababa, Addis Ababa - Ethiopia

Posted date: 2 days ago

Deadline: November, 06/2024 (17 days left)

Management Sciences for Health (MSH) is seeking a Human Resources Specialist for a recently awarded 5-year USAID supply chain and pharmaceutical management project in Ethiopia. The purpose is to provide comprehensive technical assistance to strengthen the health supply chain and pharmaceutical services in select geographic areas in Ethiopia, both of which are cornerstones to achieving critical life-saving priorities.

MSH is a mission-driven, global nonprofit advisory organization that provides governments, health organizations, and the private sector with the strategies, tools, and management support to deliver high-functioning health systems effectively and efficiently. For more than 50 years, we have focused on the people at the heart of the health system - from health ministries to communities, private sector to civil society - in each environment in which we work, serving as trusted advisors to make foundational changes that support the whole health system. Working shoulder-to-shoulder with countries and communities, MSH helps to save lives and improve the health of the world’s poorest and most vulnerable people by building strong, resilient, sustainable health systems.

The HR Specialist is responsible for the onboarding process, HRIS management, and providing overall administrative, logistical, and coordination support to the Country team. They support the F&A Director and assist with the coordination of activities initiated by and about project offices. The HR Specialist is responsible for a full range of duties including, but not limited to: processing employment letters and terms of assignments, updating the HR database and creating reports, preparing correspondence and presentations, and acting as a resource person for answering HR inquiries. The HR Specialist will be involved in additional HRM projects, as requested. The HR Specialist is aware of and adheres to human resources-related laws and regulations and with MSH’s Procurement Integrity standards. They handle information and documents relevant to human resources with a high degree of confidentiality, discretion, and attention to detail.

Responsibilities

• Prepare and coordinate the new hire onboarding process, ensuring that:

• All new staff receive the new staff information pack before they report to work

• Ensuring that employees have identity/health insurance cards and have completed the relevant enrollment forms

• Processing work permits for expatriate staff

• Orientations are conducted as per schedule; interim orientation within the first week of new hire employment, and general orientation every month

• Follow up with the supervisor and the new employee to ensure that the process has been completed

• A weekly update of the onboarding tracker

• Responsible for HRIS management by processing employment actions in the appropriate HRIS system when changes are made to an employee’s status, entering the updated information into the HR database and payroll, and sending appropriate communications to the employees

• Manage the staff personnel file to ensure that all information is accurate and up-to-date in a timely and accurate manner. Audit files annually. Routinely file documents and ensure files are complete at all times

• Responsible for management of all MSH Ethiopia leave records ensuring that all leave requests are authorized by supervisors, verified by supervisors and accurately captured in the leave database. During the payroll processing period, verify leave information in the time sheets to ensure that it is accurately captured. Share the leave information with staff every week

• Coordinates with the F&A Director on the administration of the benefits program. Responsible for ensuring employee medical insurance information is accurate before payment, liaising with medical insurance providers to address staff medical issues

• Coordinate the process for separating employees including the preparation of letters confirming the last date of employment, providing the accompanying benefits information, and scheduling exit interviews

• Assist in HRM projects as assigned and based on project needs

Job Requirement

Education:

• Bachelor’s degree in human resources or equivalent relevant education

Experience:

• At least 3-5 years of relevant working experience

Knowledge & Skills:

• Basic knowledge of employment legislation

• English fluency and strong administrative, organizational, and written and verbal communication skills

• Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients, and consultant’s environment

• Ability to work independently with minimum supervision, execute tasks efficiently, and is proactive

• Excellent organizational and prioritization skills, and attention to detail.

• Advanced computer skills in word processing, database, presentation, organizational chart, and spreadsheet applications; Microsoft Office preferred, along with the ability to learn new software packages

• Demonstrated competence to assess priorities and manage a variety of activities

How to Apply

Apply using THIS LINK