Position: Project Officer, Food Fortification

Job Time: Full-Time

Job Type: Contract

Place of Work: Addis Ababa, Addis Ababa - Ethiopia

Salary: USD 10,920 – USD 12,480 per annum (gross salary)

Posted date: 3 days ago

Deadline: October, 31/2024 (11 days left)

The Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation launched at the United Nations in 2002 to tackle the human suffering caused by malnutrition. Due to COVID-19, conflict in Ukraine, and climate change, malnutrition and hunger have worsened significantly since 2019, reversing a decade of progress. There is growing recognition that our food systems need to change if we are to reverse these trends.

GAIN’s Strategy aims to transform food systems to make healthier diets from sustainable food systems accessible to all people especially those who are most vulnerable to shocks. By 2027, we aim to improve the access of 1.5 billion people to nutritionally enhanced staple foods, improve the access of 25 million people to healthier diets, and support positive food system change in 10 countries. This is bold and complex, and the only way to achieve this is to work together with partners including governments, businesses, and civil society at the country and global level. These goals, and the ways of achieving them, build on our twenty-year legacy of transforming people’s lives with improved nutrition through concerted action and effective policy change.

The Project officer will support the execution of GAIN Ethiopia’s large-scale food fortification project (Fortification Quality and Strengthening Enabling Environments). This project will build on GAIN’s past achievements in the development or strengthening of policies, legislation, governance, and institutions to deliver quality fortified foods. It will further reinforce technical assistance, fortification quality assurance/control, advocacy, fortification inputs, and the improvement of compliance with existing national programs and the expansion of large-scale food fortifications in the country.

This position will support the coordination of project activities by providing a range of support services, including preparation of reports and briefs, coordinating resources, maintaining project documentation, and implementing and monitoring project plans, to ensure project outcomes are achieved on time, on budget, to quality standards and within agreed scope, in line with GAINs Project Management Guidelines. Furthermore, undertake various administrative tasks; organizing, coordinating, scheduling, and attending meetings with team members, stakeholders, clients, and suppliers.

Tasks and Responsibilities

Project Management Support and Coordination

• Manage assigned activities in the plan and support the tracking of progress and deliverables from project partners.

• Under the guidance of the project manager, coordinate and schedule project review meetings at regular cycles and prepare documentation of findings and recommendations in PRISM.

• Liaise with the Project Manager or Project Coordinator on issues of course correction and change requests, escalate, and contribute to resolving any project issues.

• Contribute to the drafting of project documentation during the design, planning, and end-to-end implementation of the project as per the GAIN Project Management Guidelines (PMG) i.e. results framework, work plans, etc.

• Understand relevant environment, gender, and safeguarding themes and their presence and relevance in project activities.

• Facilitate implementation of project activities in compliance with the policies and best practice standards of GAIN.

Project documentation and reporting

• Be responsible for the regular updating of PRISM to ensure accurate documentation of project/activity progress for project review meetings.

• Source, collate, and compile data and information to identify emerging issues, and track and report on project progress against established milestones and deliverables.

• Prepare and maintain project documentation and PRISM for reporting, monitoring, and evaluation purposes to ensure accessibility of quality information and contribute to the achievement of project outcomes.

Relationship Management

• Under the supervision of the project manager or project coordinator, conduct regular field monitoring visits of the activities conducted under the project by partners. Follow up with partners to ensure timely submission of reports and prepare timely monitoring reports with findings and recommendations.

• Work closely with external suppliers and professional services to facilitate an effective delivery of projects.

• Maintain strong partnerships with civil society, INGOs, government entities, the private sector, and other organizations.

• Contribute to a culture of mutually accountable partnership with other teams within GAIN that supports programs and projects.

Procurement, Payments, and Financial Reporting

• Oversee all administrative aspects of the procurement process including budgeting, procurement supporting with the drafting of agreements and contracts, and logistical arrangements within ethical and procurement standards and guidelines.

• Support the project manager or project coordinator in preparing donors’ reports in collaboration with project teams, technical teams, funding teams, and support teams.

• Work closely with the project accountant, monitor the receipt of deliverables and payments to partners, as well as ensure all project-related expenses are properly coded to ensure the accuracy of financial reporting.

• Contribute to accurate project budgeting and forecasting processes.

• Process timely payments to consultants and other service providers, ensuring compliance with GAIN procurement policy.

• Perform other duties as assigned by management.

Key organizational relationships

• Reports to the Project Manager, Food Fortification

• Close collaboration with the Project Coordinator and the country operational staff and project teams.

• Liaises regularly with GAIN shared services, Programme Services Team, and Knowledge Leadership teams.

• Vendors and Suppliers, Government, NGOs, Private Sector, and others

Competencies

• Clear and systematic proactive thinking that demonstrates good judgment, effective problem-solving, and creativity.

• Demonstrate flexibility and openness to change whilst maintaining the ethos and objectives of the work at all times.

• Good interpersonal, communication, and influencing skills.

• Excellent writing skills, with analytical capacity and ability to synthesize project outputs and relevant findings for the preparation of quality project reports.

• Some understanding of the gender and protection dynamics of humanitarian and development work, and ability to capture this in the analysis and design of interventions.

• Strong ability to work with diverse groups/individuals, ranging from local partners, local authorities, local community groups, civil society, and the private sector.

• Computer literacy with good Excel, MS Word, Outlook, and PowerPoint skills and advanced knowledge of spreadsheet and database packages, experience in handling web-based management systems

• Understanding of and commitment to adhere to equity, diversity, gender, child safety, and staff health and wellbeing principles

Job Requirement

Experience

• Experience in project management

• Previous experience with business and project administration systems, including financial administration.

• Proven ability to execute administrative tasks on time.

• (Desirable) Experience in delivering a wide range of project management and support services, within tight deadlines, and limited resources, while managing competing priorities.

• Experience working in multicultural or international environments is desirable.

Education

• Degree or equivalent recognized International accreditation in project management and/or Bachelor’s degree in Business management, international relations, Sustainable development, Economics, Development studies, Peace and conflict studies, or related field.

Other requirements

• Must be willing and able to travel

• Fluent in written and verbal English

• Knowledge of a second language within GAIN’s regional offices (desirable)

WHAT GAIN OFFERS

• A competitive remuneration package

• Flexible working hours through hybrid working opportunities

• Friendly working environment

• Professional development opportunities

• The chance to make a lasting contribution to reducing global malnutrition

How to Apply

Apply using THIS LINK