Founded in 1975, Chemonics International Inc. (Chemonics), is a US-based international development consulting company, operating in over 75 countries worldwide. Chemonics was recently awarded the five-year, $44.9 million USAID-funded Urban Water, Sanitation, and Hygiene (WASH) project in Ethiopia. The purpose of this Activity will be to support accelerated access to safe, adequate, inclusive, and resilient WASH services targeting urban and peri-urban areas. The Activity will work to achieve this through four complementary objectives: 1) Enable and professionalize WASH service providers; 2) Foster markets for pro-poor and inclusive WASH services; 3) Strengthen WASH planning, budgeting, and service delivery oversight; and 4) Strengthen accountability among urban WASH sector actors. The USAID Urban WASH Activity will be implemented in up to 10 urban cities in Ethiopia namely, Adama, Bishoftu, Mekele, Bahir Dar, Dessie, Kobolcha, Shashemene, Hawassa, Harar and Dire Dawa.  

Purpose 

Chemonics seeks Grants Finance and Admin Assistant for the USAID Urban Water, Sanitation, and Hygiene (WASH) Activity. The Assistant will support the Addis Ababa-based Operation and Grant team with the oversight of all grant activities in their assigned region, including ensuring efficient and proper controls for USAID grant compliance and reporting; coordinating training and grants administration with NGOs grantees; and reviewing and submission of financial reports as required for each grant in the field. This position will report to the Regional WASH Services Lead, with frequent oversight and coordination with the Addis based Operation and Grant team.  

 The Grants Finance and Admin Assistant will be based in Dessie Town. 

Key Responsibilities

1. Grant Management Support: Assist in the preparation, review, and submission of grant proposals, budgets, and financial reports to ensure compliance with donor requirements and organizational policies. Track grant expenditures and monitor budgets to identify variances and report to the Field senior grant/subcontract Manager.

2. Financial Management: Maintain accurate financial records and documentation for all transactions in the field office. Prepare and process payments, manage petty cash, and ensure timely financial reporting. Assist in the preparation of monthly, quarterly, and annual financial statements and support audits.

3. Administrative Support: Manage daily administrative operations of the field office, including logistics, office supplies, and coordination of meetings and travel arrangements. Maintain personnel records and supervise office cleaners and driver

4. Compliance and Risk Management: Ensure all financial and administrative activities comply with organizational policies, local laws, and donor regulations. Assist in risk management by monitoring and reporting any potential issues related to grants, finance, or administration.

5. Cross-Functional Collaboration: Work closely with program teams to provide financial and administrative support, ensuring alignment with organizational goals and project objectives.

The Field Office Grant, Finance, and Admin Assistant plays a crucial role in supporting the smooth operation of the field office by managing resources effectively, ensuring compliance, and contributing to the overall success of the organization's programs.

Job Requirements

Qualifications: 

• Bachelor’s degree in finance, Business Administration, or related fields required. 

Skills and Experience: 

• 3 years of experience in grants management, accounting, and financial management. 

• Demonstrated proficiency in financial administration, budgeting, and forecasting management. 

• Familiarity with USAID grant rules and regulations; previous experience with USAID-funded projects preferred. 

• Strong record-keeping and documentation abilities. 

Key Competencies: 

• Effective communication and interpersonal skills. 

• Ability to collaborate and foster partnerships with U.S. government agencies, donor agencies, international organizations, and the private sector. 

• Demonstrated leadership qualities, adaptability, and integrity. 

Technical Proficiency: 

• Proficient in Microsoft Office Suite. 

Language Skills: 

• Fluency in English with excellent oral and written communication skills required. 

• Proficiency in Amharic is preferred.

How to Apply

Application Instructions   

 Please apply by using THIS LINK Applications must be submitted by the end of the day on November 1, 2024. Early applications are strongly encouraged and will be reviewed on a rolling basis. No telephone inquiries, please. Female candidates are highly encouraged to apply.   

 EEO Statement   

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual 

orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.