JSI is a US-based public health nonprofit organization dedicated to providing high-quality technical and managerial assistance programs throughout the world. In Ethiopia, JSI has been working to improve health outcomes for more than 25 years, implementing more than 60 projects and working in every region. JSI has historically managed a large portfolio of projects focusing on the quality, and equity in access of, RMNCAH services, primary health care (PHC) including community health program, digital health, health information systems (HIS), supply chain management, public health emergency responses, and social and behavior change. 

USAID Quality Healthcare Activity (QHA) aims at improving health outcomes through improved readiness of health facilities to deliver quality reproductive, maternal, newborn, child, and adolescent health (RMNCAH) services, increased management and accountability for quality service delivery, and restoration of services in health facilities in conflict-affected areas. QHA's strategies and implementation approaches will help the government of Ethiopia build public and private health care systems that are responsive, resilient, and sustainable. QHA will cover urban and peri-urban primary health care units (PHCU) and referral health facilities in select regions and woredas. The Activity, through funding support from USAID, will be implemented by JSI in collaboration with Institute for Healthcare Improvement (IHI), MSI Reproductive Choices (MSI), Project HOPE, and Network of Ethiopian Women's Associations (NEWA) for five years (May 01, 2023 - April 30, 2028). 

Under the supervision of the Finance & Operations Coordinator, the Finance Assistant is responsible for maintaining and periodically review, reconcile and balance accounting records for the QHA Addis Ababa, Harar, and Jimma area offices. 

Duties and Responsibilities

• Coordinate with the Finance officers to review the accuracy and completeness of the financial documents of the Area Implementation offices.

• Process all payments in relation to workshops/training/meetings of the area offices

• Maintain proper documentation of financial transactions and ensure all are stamped “PAID”.

• Facilitate the timely submission of financial documents from the Area Implementation offices.

• Assist the Finance Officer in the payment of per diem and other training related costs as deemed necessary checking for accuracy and compliance with USAID, government and JSI regulations.

• Provide logistics support, coordinate and facilitate per diem payment to training/workshop participants and maintain proper documentation of such payments.

• Follow up with HR in completing the time sheets and submit them to the Finance Officer for payroll processing

• Maintain petty cash fund and coordinate with the finance officer for timely replenishment. 

• Facilitate and effect payments to vendors and check the availability of supporting financial documents on time after deducting the necessary withholding tax and issue withholding tax receipt to the organization from which tax is withheld.

• Follows up the timely settlement of area offices advances in collaboration with the Finance Officer

• Maintain financial files/records in the area offices are properly kept and code/label files for proper placement.

• Liaise with the bank regarding all financial matters linked to bank account of the area office.

• Ensure that vouchers are scanned and share with the finance officers.

• Maintain the integrity and confidentiality of all QHA’s records and information entrusted to him/her at all times. 

• Handle any other responsibilities as assigned by the immediate supervisor.

Job Requirements

• Recipient of a college diploma or degree in accounting, finance or business administration with at least three years of experience in related field

• Must have ability to work cooperatively with staff from diverse cultures

• Good computer skills in the MS-Office and accounting software required

• Excellent command of afan oromo, Amharic and English language essential

• Ability to work independently and excellent interpersonal skills and ability to work as a team member

• Willingness to travel and work in the activity implementation regions

• Excellent networking and partnership building skills

• Proven ability to work collaboratively in a multidisciplinary team environment

How to Apply

Interested applicants who met the minimum requirements should send and apply at THIS LINK Please submit your application letter with your CV in English detailing your experience and skills that are relevant to the post.

Please do not attach copies of your transcripts, academic degrees or recommendation letters with the application. You will provide them upon request.

JSI/WEI is a child-safe organization, and the safety and well-being of children is a priority of our organization. We have robust recruitment procedures to ensure that all staff are suited to work with the children served by our programs.

JSI/WEI is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or protected veteran status in any employment decisions. M/F/V/D