Procurement Officer - Addis Ababa

Employer: FHI 360

Job Time: Full-Time

Job Type: Contract

Place of Work: Addis Ababa, Addis Ababa - Ethiopia

Salary: Attractive

Posted date: 12 minutes ago

Deadline: November, 18/2024 (14 days left)

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender equality, youth, research, technology, communication, and social marketing — creating a unique mix of capabilities to address today's interrelated development and humanitarian challenge in more than 70 countries. FHI 360’s Crisis Response team is responding to the humanitarian emergency in Northern Ethiopia, focusing on emergency health, nutrition, protection, and WASH activities to support the goal of reducing morbidity and mortality.

Will report to the Senior Procurement Officer. He or she is responsible for coordinating procurement orders with relevant departments and programs to guarantee that the correct commodities are requested and that the requesters receive their goods and services at the right time, in the right place, to the right quality, and at the right price. By organizing efficient procurement planning and management, the position holder will also be accountable for providing the field offices with timely, efficient, and responsible procurement support.

Responsibilities and Task

• Ensure all FHI360 procurements are always completed according to procedures and within the minimum timeframes stipulated for each of the procurements

• Liaise closely with the senior procurement officer, procurement assistant as well as the Admin and Procurement Manager for all local and international procurements

• Carry out procurements including getting quotations, preparing purchase orders, contracts, negotiations, dealing with vendors, checking legal requirements, etc

• Guide the management on local legal issues regarding procurements and contracts

• Keep records and maintain contacts with suppliers and conduct price comparisons to get the best value for money. Keeps a vendor database up to date accordingly

• Identify potential, credible, and competent vendors for FHI360 to deal with and do town runs for quick procurements and coordinate FHI360 procurement with vendors and contractors

• Keep proper record of invoice receipts, requisitions, purchase order forms, waybills, and all other documents

Applied Knowledge & Skills:

• Working knowledge of standards and functions and applying the fundamental concepts, practices, and procedures of procurement activities.

• Knowledge of company policies and procedures regarding procurement services.

• Excellent oral and written communication skills.

• Proficient use of Microsoft Office and computer software skills.

• Good problem-solving skills, well organized and detail-oriented.

• Ability to analyze and interpret data, identify errors, and prepare reports.

• Ability to work well with others and independently.

Problem Solving & Impact:

• Works on problems that are diverse in scope and require evaluation of identifiable factors.

• Exercises judgment within defined practices and policies in selecting methods and techniques for obtaining solutions.

• Decisions made generally affect own job or specific functional area.

Supervision Given/Received:

• Has no supervisory responsibility.

• Receives instructions on new assignments.

• Typically reports to an Administration and Operation Manager.

Job Requirement

Education:

• BA/BSC in Management; Procurement or related fields

• Diploma/certificate courses in Logistics and Supply Chain are strongly preferred

Experience:

• Minimum four (4) years experience in a procurement position preferably with NGOs

• Ability to follow policies and procedures and work systematically

• Able to use policies and procedures to solve problems, and be proactive in bringing ideas and solutions

• Able to maintain good relations with colleagues and suppliers, even in difficult circumstances, always maintaining professionalism when representing FHI360

• Able to work in a team, and motivate others, and participate actively in team meetings and discussions

• Able to analyze information, prioritize, and take decisions and responsibility for those decisions

• Excellent organization and planning skills

• Able to work well under pressure

• Dynamic, energetic, and committed to FHI360’s work in Ethiopia

• Keen to work in a busy environment, and take pride in working hard and achieving results

• Strong computer skills, especially in Excel, and Word, and use of email

• Strong English language skills, both written and verbal

• Articulate, professional, and able to communicate in a clear, positive manner with clients and staff.

• Must be able to read, write, and speak fluent English.

• Prior experience in a non-governmental organization (NGO) is preferred.

Typical Physical Demands:

• Typical office environment.

• Ability to spend long hours looking at computer screens and doing repetitive work on a keyboard.

• Ability to sit and stand for extended periods.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• Less than 10-25%

How to Apply

Apply using THIS LINK