The import coordinator is responsible for the coordination and management of import activities within an organization. This includes the development and implementation of import policies and procedures, as well as the management of import documentation and shipments. The import coordinator also works closely with other departments within the organization to ensure that all import activities are in compliance with applicable laws and regulations.

The import coordinator is required to follow up the status of the LC, foreign exchange approvals, and liaise with the suppliers for receiving shipment documents on-time while ensuring it is in line with our standard. In addition to this, he/she should give support to the procurement team in the areas of preparing payments to the suppliers, freight rate report, and collecting documents from suppliers.

Duties & Responsibilities:

  .      Forex application to the bank and closely follow up the approval from the bank and open Letter of credit.

  ·      Follow up the LC status closely to ensure no expiration.

   ·     Book a container for the cargo and follow up with the Ethiopian shipping line for the booking confirmation.

   ·     Advise to the supplier the shipment confirmation and contact the ESL agent in the country of origin of the cargo.

   ·      Inform the supplier the LC period to expediate the shipment, the swift code and bank details.

    ·     Tracking the status of the documents through DHL tracking page and ensure the arrival of the documents. Collect the documents from the third party for filing and calculating the landed cost to create purchase order (PO) into the system.

    ·     Obtain vessel transit time from port of loading to port of discharge and advise to the planner and procurement specialists for updating the inventory policy and the annual procurement plan.

    ·     Prepare sea freight report weekly to the procurement team to decide where to be sourced.

    ·      Communicate with the customs for the documents required to clear the cargo on-time. Reconcile with the custom authority office in the case of difference between the commercial invoice and the custom value.

     ·      Preparing payment sheet for on-time payment to the suppliers. Follow up with the bank for the LC payment on-time.

     .      Prepare all letters to government offices and following up their status closely.

Job Requirements

Essential Skills and Experience Required: 

    .       Bachelor of Arts/Science Degree in Procurement Management, Civil Engineering or related field of study

    .       4 years of related work experience (experience at international company is an added advantage)

   .        Experience in Construction company is an added advantage

Critical criteria/Skill to be successful in this role:

    ·       Ability to prepare letters in English and Amharic.

    ·       Ability to process Ethiopian single window for trader’s portal proficiently

    ·      Experience in file organizing and management.

    ·      Microsoft application (word, excel, PPT) working skill

    ·      Proficient communication skill 

    ·      Time management skill 

    ·      Strong planning and organizing ability 

    .      Ability to work under fast paced environment.

How to Apply

KEY NOTE BEFORE APPLYING FOR THIS ROLE

1. Ensure you fulfill the minimum set requirement.

2. If you fulfill the above requirement, then you are expected to fill  and submit the form using THIS LINK

3. All those that do not fulfill the above requirements will be rejected automatically. 

4. Only shortlisted candidates will be contacted.

• (Vacancy Code - Procurement 010/2024)