A preeminent First Responder, International Medical Corps provides emergency relief to those hit by disaster, and offers the skills needed to rebuild stronger. We train people – giving communities the tools and knowledge to be self-reliant and be their own best First Responders when disaster strikes again.

International Medical Corps focuses on the delivery of community-based primary health care. We emphasize training and education, and prioritize hiring local staff – in fact, 96% of our field-based staff and health professionals are recruited from the local community. This helps to ensure that skills and knowledge are passed on and remain long after our programs have ended. Through the integration of specialties like emergency medicine, women’s health, nutrition services, water and sanitation, and mental health into the primary health care setting, we ensure that those we serve receive holistic, comprehensive care. The value of International Medical Corps’ integrated approach to community health and well-being and our emphasis on capacity building through training are critical for the long-term growth of ‘conflict and natural disaster-affected communities’ and ‘fragile states’.

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided at the end of the vacancy.

Under direct supervision of the Senior Finance Manager, the Senior Finance Officer is responsible for the day-to-day Talent Management one (TM1) system review and budget posting, monthly budget forecast review and data entry to the TM1 software, monthly BVA review, producing BVA report from the system. The position holder will be responsible for oversight of recording of financial information to the Budgeting Software. She/he will be responsible for posting the budget to TM1 during proposal stage and cost modification period.

Code of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear, or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding 

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.  

Equal Opportunities 

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

 Main Task and Responsibilities

Create Project Proposals:

• Develop and create new proposals for upcoming projects through the Opportunity and Proposal Setup Application, ensuring that all necessary information is accurately captured and structured for review and approval.

Review Project and Amendment Structures:

• Assess and review the designed project structure, including any amendments, to ensure compatibility with the Costpoint system. 

• Collaborate with the Split Finance team to align the project set up with financial and accounting requirements.

Budget Posting in Time Management one software:

• Post the approved budget proposals into Time Management one software and ensure that the project structure and any amendments are properly reconciled with the established budget ceiling. 

• Verify that the budget data aligns with organizational financial controls.

Monthly Budget Forecast Management:

• Ensure that budget holders upload their monthly budget forecasts into Time Management one software in a timely manner. 

• Review the submitted forecasts for accuracy and completeness before submitting them to the Split Finance team for further processing and approval.

Preparation of Shared Support Cost Forecasts:

• Take responsibility for preparing the budget forecasts for shared support costs in Time Management one software. 

• Ensure that these costs are allocated fairly and proportionately across the various projects within the organization.

Monthly Budget vs. Actuals Reporting:

• Generate and distribute monthly reports comparing the approved budget to actual expenditures, using Time Management one software data. 

• Ensure that these reports are accurate, clear, and presented in a format that is easy to understand for management and relevant stakeholders.

Amended Budget Approval and Posting:

• Track and follow up on the approval process for amended budgets, including cost modifications. 

• Once budget amendment is approved, post the updated budget in Time Management one software and ensure it is made available for use in a timely manner to support ongoing project work.

Budget Status Reporting to Senior Management:

• Provide regular updates on the status of project budgets, forecasts, and variances in Time Management one software to senior management, including the Finance Director, Senior Finance Manager, Sector Managers, and other senior staff. This includes highlighting any issues or concerns related to budget performance.

Mentorship and Training:

• Assist in mentoring, coaching, and training new team members and recently hired program staff on the use of Time Management one software. Provide guidance on best practices for managing sector budgets, ensuring staff are equipped with the knowledge and tools necessary for effective financial oversight.

Additional Duties:

• Perform other duties as assigned by your line manager. This may include special projects, process improvements, or other tasks that contribute to the smooth operation of the finance team and overall organizational goals.

• Each of these responsibilities ensures effective financial management, supporting project budgeting, forecasting, and reporting processes across the organization.

Job Requirements

MINIMUM REQUIREMENTS

• Bachelor’s degree in finance & accounting, Economics, or relevant field.

• Minimum 6 years’ experience directly related to financial management or accountancy, preferably with an international organization (NGO) 

• Active knowledge of English language writing and speaking

• Proficiency in financial accounting software, like CostPoint, Limelight, IBM Cognos software & MS Excel and MS Word as well as good grasp on Internet and email communication.

• Ability to work independently and under tight deadlines.

How to Apply

Use THIS LINK for application.

Website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.