Duties and Responsibilities

Job Responsibility #1: Planning and Implementation

• Plans, organizes, directs, coordinates and controls the activities of the Department;

• Formulates policies, guidelines, strategies, methodologies and action plans related to finance and administration activities;

• In collaboration with the Program Department prepares annual and quarterly budgets;

• Reviews the annual budget of the Organization, exercises budgetary control, and analyzes variance in the budget;

• Participates in all grant agreement negotiations and all budgets of new grant proposals.

Job Responsibility #2: Financial Management:

• Ensures Accounts Policies and Procedures of NEP+ are implemented and regularly updated;

• Ensures that financial systems and documents are in compliance with laws, policies, standards and regulations and with generally accepted accounting principles and practices;

• Designs and uses sound internal control system to safe guard assets, records and documents of the Organization;

• Ensures that transactions are coded, analyzed and recorded in appropriate books of accounts;

• Ensures that all staff are informed of financial policies and systems in place;

• Provides advice and information to the Executive Director on financial, administrative and management issue, labour laws and regulations;

• Ensures proper and timely supply of finance, human and material resource and other utilities to all work units of NEP+, and monitors proper utilization of same;

• Ensures timely transfer of funds to members and controls the proper utilization of the same;

• Develops mechanisms to ensure that operations of the programs are implemented in cost effective manner;

• Follows up the preparation of vouchers for all payments, authorizes payments as per limit of authority;

• Ensures collections are properly recorded and deposited to NEP+’s account;

• Ensures that accounts are closed, financial reports are prepared and audited on time;

• Prepares checklist for follow-up of members financial report status and chases members to submit their reports in order to meet the deadlines set;

• Makes periodic visit to member networks to monitor partner’s ability to properly account for the use of NEP+ funds and where necessary provides support for partner organisations to develop accounting procedures and financial controls.

Job Responsibility #3:  Personnel Management:

• Co-ordinates capacity and training need assessment of NEP+ staff and ensures that such needs are incorporated in the overall human resource development plan of NEP+;

• Ensures that gender responsiveness is adequately treated in recruitment, promotion, transfer and other human resource developments;

• Ensures that contract of employees is renewed or discontinued timely;

• Handles employee grievances, disciplinary issues and other administrative problems according to NEP+’s policies and procedures;

• Monitors that staff performance appraisal is conducted on time for all staff of the Organization.

Job Responsibility #4: Materials Management:

• Prepares and updates procurement schedules for materials and services requested by the various units of the Organization;

• Ensures that tendering procedures governing the purchase of professional services and procurement of supplies and property are adhered to;

• Ensures that all supplies purchased/donated are received by Goods Receiving Note, are properly handled, and issued by Store Issue Voucher upon requests;

• Ensures that comprehensive annual inventory is carried out and appropriate action is taken as per the result of the inventory taken;

• Ensures vehicle utilization as per NEP+ policies and procedures and pursues timely vehicle repair and maintenance.

Job Responsibility #5:  Staff Management:

• Supervises, leads, guides and supports staff responsible to her/him;

• Completes all performance management activities including: performance planning, monitoring, and annual performance appraisals;

• Assesses staff development needs and provides/recommends training, coaching and mentoring or other activities to increase technical and professional skills;

• Ensures the realization of team spirit, participatory decision-making process, gender sensitivity, cost effectiveness staff motivation and spirit of dedication at all levels.

Job Responsibility #6: Reporting:

• Prepares quarterly, bi-annual and annual financial report to be submitted to the Executive Director and donors for monitoring, follow up and decision making purposes;

• Produces monthly, quarterly, bi-annual and annual performance report and submits to the Executive Director.

Job Responsibility #7: Other

• Undertakes any other activities as assigned by the Executive Director.

Job Requirement

EDUCATION/TRAINING

• MBA/BA Degree in Accounting and Finance, Management or related fields.

EXPERIENCE

• 8/10 years of relevant work experience out of which 4 years in a senior position.

• NGO experience with related field is desired.

TECHNICAL AND OTHER SKILLS

• Integrated knowledge and understanding of human resources concepts, practices, systems, and procedures;

• Ability to interact and deal with people;

• Excellent planning, organizational, analytical and decision making skills;

• Computer proficiency (knowledge accounting software is advantageous);

• Good knowledge of written and spoken English.

• Fluency in English language and written communication and report writing;

• Ability to work effectively with others at all levels;

• Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS, participatory approach and sustainable development,

How to Apply

Application Deadline: Ten (10) working days starting from the announcement of this vacancy.

Applicants requested to send their Application letter and up-to-date CV with scanned copies of academic documents through Email: asfwashenifi55@gmail.com,

Location: Around  kirkos’ sub city 10 Hose No 362/14 at Riche  the in front of Alpha Plaza building\P.O. Box 780 code 1250;

For more information contact Tel. +251911903864

HIV Positive and Female applicants are particularly encouraged. Late applicants are not considered and only shortlisted applicants will be conducted