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Project Management Support – Senior Assistant (Travel Assistant) – Retainer

UNOPS

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Business

Business Administration

Addis Ababa

0 years - 5 years

1 Position

2024-11-13

to

2024-11-25

Required Skills
Required skills have not yet been specified for this position this job
Fields of study

Public Administration

Business Administration

Contract

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Job Description

  • Job categories: Project Management

  • Vacancy code: VA/2024/B5012/29226

  • Department/office: GPO, NYPO, SDC, Sustainable Development Cluster

  • Duty station: Home based

  • Contract type: Local ICA Support

  • Contract level: LICA-5

  • Duration: Until 31 July 2025, with the possibility of extension subject to good performance, availability of funds, organizational requirements, and the duration of the project. (Retainer)

  • Application period: 11-Nov-2024 to 18-Nov-2024

 Functional Responsibilities

Under the supervision of the Project Manager, the incumbent will be responsible for the following tasks:

  • Provide administrative support in preparation for the conferences, workshops, and retreats.

  • Processes travel transactions (authorizations and claims), including in the OneUNOPS system for all personnel, UN officials, and visitors, ensuring compliance with UN rules and regulations.

  • Provide information on air services, rates, and travel schedules for specific itineraries.

  • Maintain unit’s documentation, including records and files, ensuring the safekeeping of confidential materials.

  • Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above.

Monitoring and Progress Controls

Regular bilateral meetings with the supervisor and the portfolio team, along with timely and accountable delivery of services, ensure client satisfaction. This promotes the image and credibility of the team and office as effective service providers in project services and management.

Job Requirements:

*FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY

*CANDIDATES WITH NO UNITED NATIONS OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY

Education:

  • Advanced university degree (master’s or equivalent) preferably in Business Administration, Public Administration, or other related discipline  with no years of relevant experience is desirable; OR

  • First-level university degree (undergraduate, bachelor or equivalent), with no years of relevant, will be considered an asset; OR

  • Secondary school diploma (or high school equivalent) and five (5) years of relevant experience are required.

Work Experience:

Required:

  • Relevant experience is defined as experience in general administrative or operations support services in national or international public or corporate organizations.

Desirable:

  • Experience in the UN system organizations is desirable.

  • Experience in the use of Enterprise systems, including OneUNOPS, is desirable.

Language:

  • Fluency in English is required.

  • Knowledge of French or other UN working languages is desired.

How to Apply

Contract duration: Until 31 July 2025, with the possibility of extension subject to good performance, availability of funds, organizational requirements, and the duration of the project.

Interested and qualified applicants can apply online using THIS LINK

Fields Of Study

Public Administration

Business Administration

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