Job Purpose

• To preserve the Company’s employee information and data by safekeeping of permanent records and historically valuable documents.

Main Duties and Responsibilities:

• Organizes archival records and develops classification systems to facilitate access to archival materials. 

• Acquires and processes new archival materials and maintain records of document.

• Receives, stores, issues, and returns file catalog cards according to system used. 

• Checks items in and out of archival and removes outdated items in consultation with the manager.   

• Provides reference services and assistance for users needing archival materials. 

• Prepares archival records, such as document descriptions, to allow easy access to information. 

• Sequentially files all documents in the employee’s Official Personnel Record (OPR) folder and file in appropriate cabinet.

• Maintains the secrecy of information availed to him/her.

• Authenticates and appraises historical documents and archival materials. 

• Preserve records, documents, and objects, copying records to film, disk, or computer formats as necessary. 

• Performs other duties assigned by the immediate supervisor.

Job Requirements

Qualification and Skills

• Diploma in Human Resource Management/ Secretarial and Office management/Management or related fields.

Experience 

• 1 years experience 

Skills

• Communication and interpersonal skills

• Time management skills.

How to Apply

Applicants who fulfill the above-mentioned criteria could submit detailed curriculum vitae along with supporting documents/credentials accompanied by cover letter via email: hr@kerchanshe.com with the subject line of “HR Records and Archives Clerk”  Mention the date on the subject line within seven working days from Nov 15,2024  up to Nov 21,2024 .

Only shortlisted candidates will be contacted