Internal Auditor

Employer: SOS Children's Villages Ethiopia

Job Time: Full-Time

Job Type: Contract

Place of Work: Addis Ababa, Addis Abeba - Ethiopia

Posted date: 1 hour ago

Deadline: November, 30/2024 (9 days left)

SOS Children’s Villages Ethiopia is an International Non-governmental organization and a member of SOS Children’s Villages International Federation. We started our humanitarian work in Ethiopia with the opening of our first Village in Mekelle, the Northern part of Ethiopia in 1974. Since then, we have expanded our programs to different regions where there are significant needs for intervention and where we believe we can work in partnership with all relevant actors to bring sustainable positive outcomes for children and young people.

Today, we have grown significantly to meet the persistent challenges that confront Ethiopian children who have lost parental care and those who are at risk of losing their parental care. Working in close collaboration with international donors, local government, and community-based organizations across seven program locations; we aspire that every child grows up with love, respect, and security.

Why do we need you?

We are looking for two an internal Auditor position (one for social business and the other for charity) who provide overall support and assistance to the organization regarding leadership, management, and supervision. S/he is required to ensure timely, appropriate, and informed planning organization, evaluation of the risk management and internal audit activities for the organization, and direct, and control the functions of the internal audit and Risk Management Unit. She/he is responsible for assessing existing risks using up-to-date risk assessment methodology, assisting and advising Senior leadership about current and emerging risk exposures, based on the assessment, ranking them from an overall companywide perspective. She/he is required to identify financial and operational, lead the review and appraisal of the system of internal control system within the National Association to give reasonable assurance on adherence to acceptable standards, policies, procedures, and legal requirements. She/he also discloses growth areas and application problems and suggests applicable solutions for exceptions and problems disclosed. The Internal Auditor provides regular advisory services to the Senior management team to ensure that organization resources are properly managed and utilized. S/he is expected to independent and objective analysis, and to assist strategic and technical counsel as it relates to risk management and internal audit to ensure the effective stewardship of the organization’s resources. The Internal Auditor is a key advisor to the organization’s Senior Leadership Management Team. And ensure the technical integrity and clear presentation of audit and risk findings and recommendations, providing advice on policy and implementation of audit recommendations throughout the organization

What did we provide?

An amazing work environment that promotes personal growth by providing professional space to grow and advance your career!

Your role?

While working with us Internal Auditor you will be in charge of the following,

The General Role of Position

• Risk Management and Control: Internal auditors identify, assess, and help mitigate risks (financial, operational, regulatory) that could impact the organization. By providing insights into potential issues, the internal auditor aids in risk prevention and management.

• Ensuring Compliance: The Internal Auditor ensures that the National Association complies with relevant laws, regulations, and donor requirements. This is critical for the MA, which may be subject to complex regulations and funding restrictions from donors.

• Improving Efficiency and Effectiveness: By assessing operational processes and procedures, internal auditors identify opportunities to improve efficiency, reduce waste, and enhance resource utilization. This helps the MA to achieve its mission more effectively.

• Financial Integrity and Accountability: The Internal auditor verify that funds are managed responsibly and transparently. This is vital for building trust with donors, stakeholders, and beneficiaries.

• Fraud Prevention and Detection: The Internal Auditor looks for red flags and implements controls to prevent and detect fraud, misappropriation, or misuse of assets. This is especially important for maintaining credibility and safeguarding donor funds.

•  Advisory Role: Beyond traditional audits, internal auditors can serve as advisors, offering guidance on best practices, governance, and process improvements. This contributes to long-term organizational development.

• In summary, the internal auditor’s role in the National Association is to enhance governance, accountability, and operational effectiveness, ultimately supporting the organization's mission and maintaining its integrity in the eyes of stakeholders.

POLICIES AND PROCEDURES

• Carry out a risk-based audit of internal control processes at the national office and field offices/locations including income, expenditure, internal projects, donations, information and communication, grant application and grant awards, funds disbursement, human resource management and risk assessment processes

• Assist in the development of an internal control culture, including training to coworkers

• Develop and pursue best practices for strategies regarding Sufficiency of Controls, Risk Management, Disaster Recovery, Asset Management, Sustainability etc.

• Performing a risk assessment: Analyzing current risks and identifying potential risks that are affecting the organization

• Ensure on a periodic basis risk register of SOS Children's Villages in Ethiopia is updated in collaboration with management.

• Performing a risk evaluation: Evaluating the organization's previous handling of risks, and comparing potential risks with criteria set out by the organization such as costs and legal requirements

• Develop internal audit charter, annual audit plan, audit programs, and audit engagement letters and update them while required.

• Prepare individual work plans and share with his/her supervisor for approval on an annual basis.

• Regularly review and verify the existence and adequacy of the internal control system in place to safeguard organizational assets achieve efficiency, effectiveness and economy in operations and ensure SOS-Children's Villages in Ethiopia is operating within the respect of government regulations.

• As per the audit policies and procedures, carries out planned cross-functional auditing activities in the various functions (finance, Human Resources, ICT, Institutional & Partnership Development, Safeguarding, projects, Partners and programs) to ensure adherence to policies, regulations, and procedures in the execution of respective tasks including employment, promotion, transfer, etc. of personnel, concluding of contracts, purchases, accounting practices, etc.

• Examines books of accounts to check the correctness and completeness of accounting documents, and proper and timely recording of transactions.

• Conduct a performance audit to ensure that programs/projects in SOS -Children's Villages in Ethiopia are implemented efficiently, effectively, and economically.

• Examines and ensures the accuracy and completeness of financial and accounting reports.

•  Examines and ensures the existence and proper use of property. The auditor is also expected to ensure effective protection and custody of the organization's assets.

• Check whether purchase and contract agreements are made by the policies, regulations, and procedures.

• Checks and ensures that sponsorship money gift is administered as per the policy, regulations, and procedure thereon.

• Examines personnel matters including employment, promotion, transfer, leave, etc. to ensure adherence to SOS personnel policies and procedures.

• Conduct a periodic and comprehensive audit of SOS-Children's Villages in Ethiopia partner offices to ensure compliance with the partnership agreement.

• Review the accuracy, timeliness, and relevance of financial information, program narrative reports, partner reports, and other disclosures provided to the Senior Management team.

• Discuss audit findings and recommendations with line managers, report significant issues to SMT, and update CVI rep periodically

• Systematically keeps a record of all SOS CV Ethiopia policies, regulations, and procedures.

• Provides advice to the senior leadership team members, as necessary and as requested, on policy, regulation, and procedural issues.

• Assesses external auditor’s comments and suggestions and makes sure necessary adjustments, corrections, and amendments are made as suggested.

• Compiles and submits internal audit reports with necessary suggestions and recommendations for improvements on time.

• Take and advise management on appropriate preventive measures for the prevention of fraud and corruption

• Conduct an investigation of reported fraud or corruption incidents based on appropriate approval procedures.

• Report regularly to CVI Reps/Management regarding progress in achieving planned objectives of internal audit and compliance activity

• Conduct a regular and timely follow-up on the implementation of audit recommendations to the prior year's internal, regional, or external audit reports.

• Performs other similar duties as assigned by the CVI Representative and Head of Internal Audit for the Region of Eastern South Africa.

SAFEGUARDING ( CHILD AND YOUTH, ADULT AND ASSET)

• Responsible for showing behavior and all relationships are based on the Sexual Misconduct Regulation, Child Protection Policy, and in line with the Code of Conduct and that they adhere to it in every situation.

• Responsible for ensuring behaviors and all relationships are based on safeguarding and in line with the Code of Conduct and adhering to it in every situation.

• Conduct themselves per the Code of Conduct, Safeguarding, and Local/Country Policies and Procedures.

• Be vigilant about any possible form of abuse/harm, neglect, harassment, or exploitation against, children, youth, and adults in personal and professional lives.

• Report any safeguarding incident or concern within 24 hours to the Incident Management Team, focal person, or concerned party through the defined channels for reporting the allegation

Job Requirements

Must Criteria

• Education: BA Degree in Accounting Certification: ACCA or CIA or CFE is an added value

• Training: Computer and data analytics training

• Experience: 8 years in auditing of which at least four years as an auditor in the INGO sector

Competencies – Knowledge, Skills, Abilities

• Analytical thinking: Involves the ability to dissect complex problems and identify patterns, trends, and relationships within data.

• Sound Judgment:: refers to the capacity to make well-informed decisions based on a careful consideration of facts, potential consequences, and ethical implications.

• Managing Change: involves guiding individuals and organizations through transitions, whether they pertain to processes, technologies, or organizational structures.

• Problem-Solving Skill: skills encompass the ability to identify issues, analyze underlying causes, and develop effective solutions. This skill set includes creativity, resourcefulness, and persistence.

• Strong Reporting: the ability to compile, analyze, and present data clearly and concisely. This includes creating comprehensive reports that convey essential insights, trends, and recommendations.

• Strong Communication and Relationship Management Skills: these skills are critical for fostering collaboration and building rapport within teams and with external partners. This skill set includes active listening, empathy, and the ability to convey information clearly and persuasively.

• Teamwork: the ability to work collaboratively with others to achieve common goals. This skill involves understanding individual roles, respecting diverse perspectives, and contributing effectively to group efforts.

• Excellent Attention to Detail in Reviewing Bulk Data: the ability to meticulously examine large volumes of data for accuracy and relevance. This skill is essential in ensuring data integrity, identifying discrepancies, and making informed conclusions.

COMPETENCIES – Lead and Core

LEAD COMPETENCIES

• Role Model: Act as a role model for the organization, living our values and inspiring and learning from others

• Collaboration: Remove barriers to participation, share decision making and build partnerships

• Empowerment: Promote inclusion and equitable sharing of power

• Strategic Thinking: Live the values and mission, setting realistic goals and translating them into actionable plans

CORE COMPETENCY

• Kindness: Act with empathy towards everyone he/she works with.

• Continuous Learning: Make an effort to learn, understand and grow as a person, admitting your own mistakes.

• Inclusiveness: In any actions show respect and care for others.

• Initiative: speak up when things are not right, do not hesitate to act, and adapt to change when necessary.

• Results Orientation: look for solutions and focus on desired results.

Excited to take on a new Challenge.

Then send us your application (application letter, detailed CV containing contact detail of there references) electronically through SOS Children Villages Application portal (ICIMS)

Female candidates are highly encouraged to apply.

Only shortlisted candidates will be contacted.

How to Apply

Apply using THIS LINK