Positive Action for Development (PAD) is an indigenous, non-governmental, humanitarian, and development organization legally registered at the federal level by the Federal Democratic Republic of Ethiopia Charities and Societies Agency on June 6, 2011, with a registration number of 2330.

Overall Responsibilities:

Working with and reporting to the Finance and Administration Manager, the Logistics, Finance & Administration Officer will be responsible for all financial, procurement, property administration, and Human resources activities within the organization and for technically supporting the co-workers working under the Logistics, Finance & Administration Officer in all such matters.

• Ensure properly keeps checkbooks in safe custody.

• Effects payment of cheques against receipts/invoices and proper signature of the recipient

• Make sure that all financial irregularities observed are timely reported to the Finance and Administration Manager

• Ensures valid cash receipts/invoices are delivered to finance for all cheques issued to Payees.

• Follows up and ensures working advances and pre-travel advances are liquidated timely

• Ensures that timely fixed assets count is carried out

• Perform clearance of long outstanding advances and any variances.

• Keeps up-to-date and orderly controlling records of receipts

• Participate in the annual physical count of inventories and fixed assets

• Sequentially arranges, files, and labels financial records in a professional and easily retrievable manner

• familiarize organization staff on financial policies and procedures as well as procurement rules and regulations

• Ensure that all financial and procurement transactions are conducted per PAD’s financial policies and procedures and procurement regulations as well as following donor compliance requirements

• Ensure that the proper implementation of the internal control system and financial policy.

• Prepare and submit other regular or on-request financial reports, as per the reporting requirements of the office, government agencies, and other project funders.

Human Resources activities:

• Ensure the proper implementation of PAD’s Human Resources Policy Manual and the Labour Code of Ethio

• Prepare Human Resources Planning to ensure a sustainable supply of the right personnel

• Organize recruitment programs, participate in recruitment and selection of team members as required

• Organize orientation programs and introduce new entrants with PAD vision, values, working culture, policies, and procedures

•  Update and maintain all records of staff leave, in their personnel files and ensure that leave is taken as per the plan of the organization

• Update and keep files of staff history and prepare a monthly statistical report

• Participate in Human Resources Policy and Procedure manual preparation, updating, and other related issues

• Maintain staff’s personnel records

• Prepare periodic reports on Human Resources related activities.

• Ensure staff performance appraisal is conducted according to the guidelines and performance Management cycle of PAD.

Procurement, Logistics, and Property Administration:

• Manage procurement activities

• Prepare and review specifications and other necessary documents related to local purchasing of materials, supplies, and equipment based on PAD regulations and procedures with the highest possible expected quality;

• Ensure that purchases are made in the best interest of PAD taking into account the best value for money

•  Establish and administer contracts and purchase orders to ensure compliance with bid specifications and requirements such as quality of materials and services, payment schedules, and vendor performance;

• Establish an efficient and cost-effective procurement system based on – procurement regulations and procedures.

•  Prepares Procurement Plan

• Files all procurement documents in an orderly manner for control and reference purposes.

• Prepares Monthly procurement status report and submits to the supervisor as required.

•  Regularly update the Finance and Administration Manager on matters related to procurement.

•  Ensure that branch office government taxes and fees relating to ownership of PAD facilities are timely paid and the title deeds are timely renewed

• Ensure that proper safety and security mechanisms are in place

• Makes sure that compounds are always clean and equipment and other property are well arranged to avoid any risks of injury and damages

• Maintain fixed asset register and keep a custodian sheet signed by users for property under their custody

• Check the completeness and accuracy of vehicle log books and record them properly

• Check the timely fuelling, maintenance, and servicing of vehicles.

•  Make sure daily and monthly vehicle-related checklists and reports are used and submitted on time

• Handles office lease agreements and ensures their timely renewal.

Job Requirement

Qualifications 

• Bachelor’s degree in Finance, Accounting, Business Administration, Logistics, Supply Chain Management, or other related fields.

 Experience

• At least three years of work experience in the Accounting and Finance sector in local or international NGOs.

• Proficiency in accounting software like QuickBooks, Peachtree or other ERP systems is Advantages.

• Ability to manage multiple tasks related to finance, admin, and logistics simultaneously.

• Familiarity with financial policies and compliance regulations (tax laws, procurement standards, etc.).

• Experience in financial management and procurement processes.

• Motivated self-starters, able to carry out work independently but also coordinate effectively as part of a team

Skills Required, Attitudes, and Attributes

• Fluency in English, both written and verbal.

• Fluency in local language, both written and verbal.

• Previous experience working in complex and volatile contexts.

• Good communication and interpersonal skills

• Strong organizational and multi-tasking skills.

• Excellent analytical and problem-solving abilities.

• Team-management and leadership skills.

• Handling insecure environments.

• Managing resources to optimize results.

• Innovation, flexibility, and a solution-oriented approach

No required: one

Duty Station: North Ethiopia Tigray Region Shire

Female applicants are encouraged to apply

Required Skills

• People management

• Logistics

• Accounting

Desired Skills

• Action planning

• Account management

How to Apply

Application Process

Interested candidates must send the following application documents with the subject line, Finance and Admin Logistic Officer (LAF) for North Ethiopia Tigray Region Shire

●      Motivation/Cover letter (not more than one page);

It is highly recommended to include your salary expectations and current salary in the application letter.

●      CV (not more than 4 pages) and relevant documents (education certificates, experience, and others) (Please note that the certificates and CV should be in one single file.) If you are passionate about peacebuilding and have the skills and experience to contribute effectively, we encourage you to apply for this position.

Note:

●      Only selected candidates will be contacted.

●      Applicant(s) who don’t follow the procedures will be disqualified immediately.

●      This job description is intended to provide a general overview of the position and may be subject to change based on organizational needs.

E-mail: job@padethiopia.org

Website: www.padethiopia.org

For more information contact Tel. +251948787677\+251936342656

PAD is an organization committed to upholding a zero-tolerance policy towards all forms of abuse and exploitation while actively working to protect and defend the rights and well-being of individuals.