Who we are

SOS Children’s Villages Ethiopia is an International Non-governmental organization and a member of SOS Children’s Villages International Federation. We started our humanitarian work in Ethiopia by opening our first Village in Mekelle, the Northern part of Ethiopia in 1974. Since then, we have expanded our programs to different regions where there are significant needs for intervention and where we believe we can work in partnership with all relevant actors to bring sustainable positive outcomes for children and young people.

Today, we have grown significantly to meet the persistent challenges that confront Ethiopian children who have lost parental care and those who are at risk of losing their parental care. Working in close collaboration with international donors, local government, and community-based organizations across seven program locations; we aspire that every child grows up with love, respect, and security.

Why do we need you?

We are looking for a Project Finance and Admin Officer who will be responsible for the project office administration and financial transactions. Prepares periodic financial statements and reports; and keeps the records of the accounts books up to date according to SOS Financial Manual & Procedures and involved in financial closings.

What do we provide?

An amazing work environment that promotes personal growth by providing professional space to grow and advance your career!

Your role?

While working with us as a Project Finance and Admin Officer you will be in charge of the following,

Essential Duties and Responsibilities:

• Handling tasks related to administrative issues of the project office such as Fleet management, annual leave management, office security, and cleanliness.

• Organizes proper record keeping of personnel data, and property administration and Keeps systematically updated records of staff and documents of the project.

• Keeps proper records of fixed assets and property.

• Confirm copy of GRR, SIV & receipts are filed & custodian register is updated.

• Prepare monthly fixed asset reports (Purchase report, Transfer report, Hand-over report,

• Store readmit report, Issued from store report and custodianship update report.)

• Conduct the inventory counts of properties for the program annually & semi-annually

• Coordinate provision of general services such as transport, custody, and maintenance of properties and project purchases.

• Work to ensure effective security systems in the project office by closely working with security guards.

• Ensures that the services such as electricity, water line, internet, and telephone lines are properly serving the project office and closely working with concerned stakeholders.

• Support and give guidance to administrative staff under his/her supervision.

• Coordinate staff development initiatives by assessing needs, conducting pre- and post-training assessments, writing training reports, etc.

• Review payment requests for accuracy, completeness, compliance, level of authorization, and clarity on the invoices.

• Review disbursement requests for accuracy, documentation, and validity; effect payment to the right vendor from the right project.

• Review accounts regularly to ensure the balances are complete and accurate;

• Recording all project office financial transactions into the SOS financial recording and meeting all submission dates and reporting requirements as required by the Programme Accountant.

• Assure accuracy of supporting documentation for accounting records;

• Organize and maintain the Accounting filling system;

• Ensures the timely settlement of advance payments and program location obligations (taxes, provident fund, Pension, etc.)

• Prepares and submits monthly electronic and hard copy reports with supporting documentation to the SOS Children’s Villages program office finance section.

• Ensures that all financial and accounting-related files and records reflect high professional standards

• Prepares payroll and arranges timely payment of salaries.

• Follow-up and control payable and receivable accounts.

• Receives original transaction documents, checks completeness, and correctness, and passes them to immediate supervisor.

• Takes part in inventory taking and control of assets and stock items

• Participates in the preparation of draft financial statements.

• Assists the Location Finance Manager in the Implementation of the internal control system and financial procedures manual of the organization.

• Provide finance-related capacity-building support/activity to CBOs and CCSC’s.

• Performs other duties as assigned by the supervisor.

Child Safeguarding:

• Responsible for taking part in awareness-raising sessions and capacity-building trainings about Child Safeguarding to prevent and protect children and young people from all forms of abuse, abandonment, exploitation, violence, and discrimination

• Support children and young people to make them understand the CS risks and protection mechanisms

• Responsible for reporting any CS suspicion, concern, allegation or incident immediately, following Child Safeguarding reporting procedures. CS reports should be made to the CS team at the program level and/or to the respective line manager

Job Requirements

Up for the challenge...

Then check out our criteria:

Must Criteria

• Education: BA Degree in Accounting

• Experience: 3 years of relevant work experience

Competencies – Knowledge, Skills, Abilities

• Excellent interpersonal, written, and verbal communication skills

• Excellent interpersonal skills including sensitivity in cross-cultural communications.

• Ability to collate and analyze financial and other data in a clear and coherent manner

• Ability to organize and manage one’s work with ability to prioritize and work under pressure

• Ability to work with children or vulnerable people appropriately and safely by the SOS CVE Child Protection Policy

• Accounting software knowledge

Core Competency:

• Kindness: Act with empathy towards everyone he/she works with.

• Continuous Learning: Make an effort to learn, understand, and grow as a person, admitting your own mistakes.

• Inclusiveness: In any actions show respect and care for others.

• Initiative: speak up when things are not right, do not hesitate to act, and adapt to change when necessary.

• Results Orientation: look for solutions and focus on desired results.

Excited to take on a new Challenge..

Then send us your application (application letter, detailed CV containing contact details of three references) electronically through SOS Children Villages Application portal (ICIMS)

Female candidates are highly encouraged to apply.

Only shortlisted candidates will be contacted.

How to Apply:

Interested and qualified applicants can apply using THIS LINK