Research Triangle Institute (RTI) has over 30 years’ experience assisting governments, communities, and the private sector. As a not-for-profit, independent research institute based in North Carolina, USA, RTI has roughly 6,000 employees with global experience implementing international development projects.

Grants and Logistics Officer

Job Title: Grants and Logistics Officer 1Job Family: Operations Salary Grade:  M/7Job Function: Operations Officer 1Job Code: LN003324Reports to: Grants and Procurement Manager 

The grants and logistics officer is responsible for managing end to end sub-grants management processes; handling reviewing the sub-grantees financial reports to ensure compliance with financial and regulatory requirements. This role also involves coordinating logistics activities, including purchasing, shipment of items, custom clearance, and inventory management. The officer plays a crucial role in liaising with sub-grantee NGOs and different governmental organizations including Customs Office, Ministry of Health, Agency for Civil Society Organizations, and Revenue Office.

Job Functions

• Sub-grants management:
  ⚫Manage end to end sub-grant management processes including leading fixed amount awards with Gambella and Benishangul Gumez Regional Health          Bureaus from the start to the closure.
  ⚫Review financial reports and expenditures submitted by sub-grantees, ensuring proper use of funds and adherence to budgets.
  ⚫Conduct regular financial verifications and spot-checks on financial expenditures to ensure proper utilization of funds and adhere to the USAID’s requirements.
  ⚫Liaise with the sub-grantees to address spot check findings and share the final review reports to the home office.
  ⚫Provide technical assistance on USAID’s regulations and financial management to sub-grantees to enhance their capacity to manage funds and implement projects effectively.
  ⚫Track and analyze sub-grantees budget performance throughout the fiscal year, ensuring adherence to financial plans and guidelines.
  ⚫Facilitate sub-grantees value added tax (VAT) reports for USAID’s approval.
  ⚫Document sub-grantees files in hard copies and in the online system.

• Logistics and procurement:
  ⚫Assist procurement activities.
  ⚫Update the prequalified venders list regularly.
  ⚫Support the proper and timely delivery of supplies and services to project locations.
  ⚫Manage inventory and maintain accurate records of procured materials and equipment.
  ⚫Support customs clearance activities with relevant government bodies.
  ⚫Assist in organizing and maintaining procurement files both in hard and soft copies on SharePoint.
  ⚫Update the procurement plan and database.

• Finance:
  ⚫Support in the facilitation of payments for workshop participants and vendors at field and Addis Ababa levels.
  ⚫Assist in processing VAT and AP (income tax, withholding tax, and pension with relevant government bodies)

• Others:
  ⚫Discharge other tasks as assigned by the supervisor.

Job Requirement

• Education

  •  Bachelor’s or master’s degree in accounting, finance, business administration or related fields

• Experience
  •Minimum of 4 years of work experience for BA holders; or 2 years of experience for M.A. or MBA holders in non-governmental humanitarian organizations; at least two years of the experience must be in grants and/or financial management.
  •At least one year work experience in USAID funded project(s).

• Skills and Competencies
  •Excellent knowledge of MS Word, Outlook, Excel, PowerPoint
  •Ability to manage multi-tasks & work well with others.
  •Capability to listen and communicate well both verbally and in writing in English.
  •Demonstrated knowledge and understanding of project budgeting, monitoring, and reporting.
  •Ability to work under pressure, meet deadlines and show initiative.
  •Knowledge and experience of in QuickBooks accounting software is preferable.
  •Able and willing to travel to the Act to End Neglected Tropical Diseases Project Sites including Gambella, Benshangul Gumez, and Oromia Regions

Physical/Mental Demands
Physical and mental demands of this role include those that must be met by an employee to successfully perform the essential functions of this job, as outlined above.

Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

As a global employer of choice, RTI is committed to equity, diversity, inclusion and belonging in the workplace and the communities and markets where we serve our mission. We value diversity of thought, culture, background and perspective and welcome applicants without regard to race, color, religion, sex, age, marital status, sexual orientation, gender identity, national origin, creed, citizenship status, disability, protected veteran status, or any other classification protected by applicable discrimination laws or RTI policy.

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. Further information is available here.

Required Skills

• Logistics

• Procurement

• Cost management

• Account management

How to Apply

Interested and qualified applicants can apply through THIS LINK

Women applicants are encouraged to apply.