Job Purpose:Strategic management of the Hub program offices and APs Financial and non –financial resources and asset in collaboration with other key partners (Programs and Support service). This incorporates the supervision of budget preparation, resource allocations, management of Hub and AP /Project Accounting, Financial reporting, oversee the financial compliance and Risk management Process.
Major Responsibility
Program Hub and AP annual planning and budgeting
Supervise Area Program annual planning and budgeting in collaboration with Program Team and Head office Finance Department and timely submission of completed budget on horizon.
Ensure Hub office support cost budget prepared on timely basis, reviewed, and discussed with all stakeholders.
Control and review both service and material purchase requisition in line with approved budget for Support cost and field office projects budget
Review the budget model such as LEAP budget, Support cost budget rate, Compliance with ChSA standard and World Vision efficiency and other standard benchmarks
Ensure AP’s annual budget Horizon compliance
Supervise of the mid-year planning budget revision and timely completion of uploading the budget on Horizon Supervision and collaboration of working on Grant proposal and budget preparation with Hub and or Area Program (AP)Team for Hub or AP specific Grant resource.
Ensure accuracy of grant projects charging and maintain grant projects cash flows for each projects implemented at respective HUB/AP level
Financial Accounting Operation
Review various goods and service purchase transactions in according to WV internal policies and procedures, donor requirements and condition, government statutory standard and other applicable standards
Supervise business process, travel, medical and employee out pocket reimbursement in Program Hub and Area Programs
Review adjusting, correcting, reclassification and other amendment journals in accordance with GAAP and WV policies
Review and approve cash disbursement, journal entries and deposit journals and ensure accuracy of transaction coding
Ensure and Process fund releases to different APs and are done on monthly basis in alignment with WVI liquidity standards and policies
Engage on transaction posting on sun system on a daily basis and minimize coding errors
Review, compile and send the weekly VI data of the APs and HUB to HO reporting team
Control and review both service and material purchase requisition in line with approved budget for Support cost and field office projects budget
Financial Reporting
Ensure balance sheet accounts to maintain normal, realistic balances and long outstanding balances cleared accordingly
Work closely with reporting team to ensure aging analysis reflect accurate balances and monitored very closely and aged/abnormal balances are cleared on regular basis
Provide on time, accurate and reliable financial reports to RO management and APs and Ensure Project underspending/overspending are analyzed on quarterly basis and reports are uploaded with all necessary justification
Ensure Hub Program office support cost budget prepared on timely basis, reviewed, and discussed with all stakeholders.
Prepare FFR inclusive of AP’s and present to Management Team on monthly basis.
Review Area Program and Grant Financial reports on monthly basis, provides feedback and sign and file the approved reports for audit trial.
Ensure all bank reconciliations of the bank accounts in the Hub are done as per the expectations
Ensure all reconciling balances on the bank are cleared on time
Financial Compliance and Risk Management
Ensure all types of policies, procedures, contract terms and conditions, donor regulatory requirements, government statutory requirements are maintained and updates are communicated on time to all relevant staffs
Ensure LDR are completed on monthly/annually basis and ensure appropriate documentation for grant disbursements
Ensure Blocked part screening are made for procurements at both Program Hub and Area Programs level and any exceptions are fixed in time.
Communicate World Vision Ethiopia’s accounting policies, procedures, and controls to finance and non-finance professionals
Ensure local statutory and tax reporting are done on or before 20th every month
Engage and collaborate with internal and external auditors for annual statutory audit, grant audit and any special investigation programs
Ensure fraudulent activities are carefully watched, reported and necessary evidences are gathered and reported using appropriate reporting protocols for fraud mitigation (incident reporting via ethics point)
Ensure regular projects/APs visit and participate in regular monitoring visits
Support the Financial Compliance Manager in providing communication, understanding, interpretation and relevance of external statutory and regulatory requirements to projects and WVI policies and procedure
Supervise the implementation of Finance related audit findings with in the standard due date.
Enhance and strengthen Pro Vision implementations
Participate in Anti-corruption framework role out
Ensure the tax liabilities of WVE and pension fund settlement is going according to the local law. Ensure all local funding sources are recorded as per the organization chart of account
Advice grant finance managers on the booking process of local funding
Review the transaction before posting to ensure correct transaction are in place
Follow up on PBAS commitment of local income Reconcile monthly local income commitment on PBAS, actual and budget ledger
Engage in the annual insurance survey (REAM)
Provision process
Ensure invoice creation for construction payments, supplier invoices, partners payment through provision
Follow up the status of invoice created and facilitate urgent payment requests with Shared Service
Follow up payment requests on POD and facilitate payments
Ensure the cost centers of payment requests are correct and budget availability
Review the cost centers on split billing for bulk purchase both local and international
Ensure payment of perdiem and other vendor payment at Hub level passes through honorarium payment
Stewardship Management and Resource Efficiency
Participate in Program hub level purchase committee and ensure procurements are made in accordance with WVI, local and donor requirements
Review and approve all local purchase orders for goods and services procured at Hub level based on Approval Policy and ensure all terms and conditions on purchase orders are in agreement with contracts and PC minutes
Review and endorse legal or third-party contracts before signing by Program Hub Leader or Managers
People Management and Leadership and technical capacity development for staffs
Participate in hub office managerial decision making, management meeting and personnel recruitments and the like
Engage in and Ensure staffs are coached either through on job training or planned training session (CFP) and Mentoring are practiced within the department to ensure that staff are adequately motivated, has good relations and are held accountable.
Maintain capacity building plan for staff under supervision, AP Accountants and seek all the necessary programs to enhance staff technical capacity
Participate in staff capacity building for both finance and non- finance staffs and managers
Produce monthly departmental management report and communicate supervisor
Cover other department leadership as needed Handle additional responsibility given by supervisor
Job Requirements
Required Education, training, license, registration, and certification
Desirable
Required Professional Experience
Master’s degree in Accounting, Finance, Business Management, or related fields with Five (5) years of demonstrated experience out of which three (3) years at a Supervisory / Managerial level position
Or
Bachelor’s degree in Accounting, Finance, Business Management, Banking and Finance or related fields with seven (7) years of demonstrated experience out of which five (5) years at Supervisory / Managerial level position
Preferred Knowledge and Qualifications
Excellent English communication skills (oral and written) with ability to express ideas and concepts clearly and persuasively with senior internal and external stakeholders
Excellent working knowledge of IFRS and local regulations and requirements. Certified in adoption and implementation of IFRS is an asset
Excellent analytical, problem-solving skills and detail orientation, even under time pressure
Proven interpersonal, representation, networking, negotiation and leadership skills
Able to work in a cross-cultural environment with a multi-national staff
Ability to identify risks and issues and escalate them in a timely manner for proper resolution
Working knowledge of accounting of Business making entities
Proficient in MS office applications and advanced financial analysis tools
Willing and able to travel within the country for work assignments
Language Requirements
Travel and/or Work Environment Requirement
How to Apply
Interested applicants can use THIS LINK
World Vision is a child-focused organization that is committed to safeguarding all children as well as adult beneficiaries, and has zero tolerance for incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. Therefore, World Vision does not hire staff whose background is not suitable for working with children or vulnerable adults, even if their role does not interact directly with them.
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