SNV is a mission-driven global development partner working in more than 20 countries across Africa and Asia. Building on 60 years of experience and grounded in the 2030 Agenda for Sustainable Development, we work on the core themes of gender equality and social inclusion, climate adaptation and mitigation, and strong institutions and effective governance. Together with our team of over 1,600 people, our mission is to strengthen capacities and catalyze partnerships that transform the agri-food, energy, and water systems, which enable sustainable and more equitable lives for all. Visit snv.org for more information.

Purpose of the Job

The Admin and Store Operation Assistant is part of the Regional Operations team within the SNV Tigray region, which focuses on providing operation support services in Tigray to ensure the availability and quality of administration and logistics and fully support SNV operations.

She/he acts as a service provider, supporting all projects in operation support functions, ensuring a timely response to the projects and the client community.

Duties and Responsibilities:

Operation support

Provides support to the operations team in order to provide consistent operational processes for the projects. This is related to one or more of the operations support services, administration, logistics, and/or HR.

Administration and Facility

• Receive visitors and calls, handle their inquiries, and direct them to the appropriate persons according to their needs and the updated visitors’ list tracker.

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals if any.

• Maintained scheduling and event calendars and assisted in booking meeting rooms and events in the office, including with external hotels if any.

• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.

• Responsible for the incoming and outgoing correspondences of the office, locate/file, and/or replay as required. Support the regional operation team in receiving tender documents according to SNV standard procedure.

Stock Management

• Ensure that all goods in the regional office are packed safely and segregated according to their nature.

• Manage regional stock data and tracking systems by SNV standard procedures.

• Updating of stock/bin cards and system daily; share the updated report with the ROM and SNV AA office every week

• Ensuring that all store paperwork and the ERP system are completely updated, Internal Requisition Forms, Goods Receipt Notes, Goods issue notes, Packing Lists, and any other documentation according to SNV store procedure.

Fixed Asset Management

• Manage fixed asset inventory and tracking systems in the regional office, and submit a report to the regional office manager & Addis Ababa SNV office.

• Keeps track of all asset and equipment movements and updates asset and equipment registers in SharePoint and SBD

• Ensure asset tags for every asset in the region with consultation from the SNV Addis Ababa office.

• Monitor and review all receiving transactions for accuracy, and in case of any discrepancy, inform the regional office manager and suggest corrective measures.

Security of Stock and Office

• Ensure that all stocks are secure and stock levels are per their level on the appropriate bin card/stock cards and other storage documentation.

• Ensure that the stores and office are in a lockable state and quickly report on any insecurities in the stores.

• Ensure proper cleaning and safeguarding of the SNV Tigray regional office.

File Management

• Maintain all store management folders in an orderly fashion.

• Ensure warehouse management files are archived in SBD.

• Fixed Asset Transfer Certificate. Fixed asset disposal.

• Any other task as assigned by the line manager or their direct line management.

Job Requirements

Educational qualifications and work experience

• Diploma in relevant discipline with higher thinking level.

• Relevant experience (1 or 2 years) in operations, warehouse management, fixed asset management, and/or administration.

Additional Skills:

• Knowledge of experience in organizational effectiveness and administrative/operations implementing best practices.

• Excellent computer skills and proficiency in Excel, Word, Outlook, and Access.

• Good reporting and communication skills.

• Attention to detail.

• Ability to plan with good organizational skills, including prioritization.

• Initiative and ability to follow up on issues.

• A demonstrated commitment to high professional ethical standards.

• Commitment to SNV's mission and values, gender equality, and social justice.

Competencies:

• Initiative

• Problem analysis

• Accuracy

• Adaptability

Additional Information

• Contract Type: National - Full time

• Expected start date: As soon as possible

• Duty Station: Mekelle

• Contract Duration: One year with the possibility of extension based on performance and budget availability.

NB: If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and a letter of motivation before/on December 11, 2024. 

If your experience and skills match the position's requirements, we will contact you to advise on the next steps in the recruitment process.

How to Apply:

Interested and qualified applicants can apply online using THIS LINK