Finance Assistant

Employer: Save the Children

Employment: Full-Time | Contract

Place of Work: Sekota - Ethiopia

Posted date: 1 hour ago

Deadline: December, 18/2024 (9 days left)

Effect payments and collect cash and CPO on behalf of the Save the Children International Waghimra field office, according to Save the Children International standard procedures.

Key Areas of Accountability

• Ensures that all payments are made against sufficient, complete, correct, and relevant supporting documents duly verified and approved by concerned managers or budget holders.

• Collects working /program advances and makes various payments as per the authorization and approval of budget holders and by SCI’s financial management policy.

• Ensures that all payment documents bear the ‘Save the Children Paid’ stamp.

• Summarize expenses using relevant expense codes duly authorized by a responsible person and timely settle all project advances before placing a request for another advance.

• Ensures that Government withholding tax is deducted from service fees to hotels, resource persons, etc…

• Ensure that all unused cash returned from specific project advances is deposited in the SCI Bank account daily and expenditures are settled timely.

• Facilitates the provision and settlement of travel advances of staff based outside of the FO.

• Assist the finance officer in scanning documents, and documentation/filing of reports.

• Collect funds and make various payments as per the authorization and approval of Budget Holders and under Save the Children International’s financial management policy.

• Ensure that all collections and payments are done against serially pre-numbered cash receipt and cash payment vouchers.

• Ensure safe security of cash and other related Cheques and CPOs in the office and initiate weekly and monthly cash counts.

• Always keep cash, cheques, and CPOs in the safe.

• Maintained petty cash fund and prepared cash report with all supporting documents and replenished upon review by the field office FC and approved by the HOF.

• Ensure weekly and monthly cash count is done and the count sheet prepared and approved.

• Reconcile cash accounts with financial documents and update the cash book regularly. 

• Perform all other duties related to the position.

Additional Job Responsibilities 

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within the reasonableness of their level of skills and experience

Job Requirement

• Minimum educational requirement:  First Degree / Diploma in Accounting/Business Administration, Banking, and Finance or related fields to finance. 

• Minimum experience required: Two years of Finance experience. Demonstrated experience in disbursements-related activities in an NGO setting and knowledge about project funding and compliance requirements.

• Experience in organizing and assisting workshops, trainings, and other events.

• Willingness experience of working on weekends and out of working hours with extensive field travels.

• Good understanding of the project implementation process.

• Excellent interpersonal skills.

• Demonstrated proficiency in written and verbal English and Amharic, including business terminology. 

• Excellent and demonstrated skills in computer systems, MS-Excel & MS-word.

• Ability to travel as needed by the field office.

Desirable

• NGOs Experience working in complex multi-culture working contexts in any one of the Support Services Areas

Additional Note

Hardship allowance will be paid 50% of the basic salary for Female staff and 40% of the basic salary for Male staff

COMPETENCIES 

• SC Values are Accountability, Ambition, Collaboration, Creativity, and Integrity. To meet the value system, the post holder is expected to demonstrate the following competencies on an ongoing basis.

• Leading Delivering result: Takes personal responsibility and holds others to account to deliver our ambitious goals for children, continually improving our own performance or that of the team/organization.

• Thinking applying technical and professional expertise: Applies the required technical and professional expertise to the highest standards; promotes and shares best practices within and outside the organization.

• Engaging 

• Working effectively with others: Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.

• Communicating with Impact: Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others.      

How to Apply

Apply using THIS LINK