He/she is responsible for archiving the physical, softcopy and hybrid documents of the company. He/she is in charge of managing the physical archive room and digital database cataloged by company/department and other specification defined by the company to manage physical and digital documents. Is also responsible for provision, care and management of company documentation that are intended, as company asset, to preserve the past documents and allow others to discover it based on the authority matrix developed and approved by the company. 

Key Functions

• Manage Archive rooms in different locations.

• Categorize, evaluate, acquire, and manage company documents.

• Catalog and describe company documents. 

• Index documents according to Archiving procedure.

• Create and maintain digital database for all company documents. 

• Provide access based on the authority matrix of the company to documents (Physical/Digital) to all stakeholders. 

• Contribute to company documentation standards development and maintenance.

• Analyze the documentation usage trends and provide report the management. 

• Assess the condition of company documentation and recommend corrective actions when required. 

• Monitor conditions in the archive rooms and data storage materials.

• Develop documentation management plans and implement after the approval of the head of the department.

• Provide training and support to company employees on document handling practices

Job Requirements

Competences

• Attention to detail and organizational skills

• Ability to work independently and as part of a team.

• Excellent communication and interpersonal skills.    

• Knowledge of conservation (physical and digital) techniques and materials.

Education Qualifications and Requirement

• Bachelor’s degree in library science, Information Management, or a related field.

• Experience digital data management is must

• Knowledge of documentation management principles and practices.

Experience

• 3 years’ experience in documentation management in both physical and digital documentations

How to Apply

Application instruction

Candidates meeting the above-required qualifications are invited to send their CVs through via email: careers@samanu.com

Please title your application with the subject line: -

“Archive and Documentation Specialist”

Application deadline: December 26, 2024