Job Expired
KOMARI Beverage
Business
Business Administration
Addis Ababa
5 years
1 Position
2024-12-27
to
2025-01-11
Business Administration
Finance
Full Time
Share
Job Description
Sales Administrator plays a pivotal role in supporting the commercial department by managing settlements, attending weekly commercial meetings, handling a wide array of administrative tasks, answering the customer service hotline, managing the related tasks and logs, processing sales orders for up-country markets, and processing promotional crate documentation. This position requires a detail-oriented, organized, and proactive individual capable of managing multiple tasks efficiently while supporting the strategic objectives of the commercial team.
Meeting Coordination and Documentation
Attend all weekly commercial meetings, taking comprehensive notes and documenting decisions and action items.
Coordinate all commercial meeting schedules, send reminders, prepare agendas, and distribute materials in advance of meetings.
Follow up on action items and ensure timely execution by coordinating with relevant department members.
Settlements and Financial Administration
Oversee the processing of settlements, ensuring accuracy and timeliness in all transactions.
Liaise with finance and sales teams to resolve any discrepancies or issues related to settlements.
Assist in preparing financial reports and analysis related to sales performance as required.
Customer Service Hotline Management
Answer the customer service hotline, addressing customer inquiries and resolving issues promptly.
Manage and log all tasks arising from customer interactions, ensuring accurate record-keeping and follow-up.
Sales Order Processing
Process sales orders for up-country markets, ensuring accuracy and timely delivery.
Coordinate with logistics and warehouse teams to manage order fulfillment efficiently.
Promotional Crate Documentation
Handle the processing of promotional crate documentation, ensuring all paperwork is complete and accurate.
Liaise with the marketing and promotions team to coordinate the distribution of promotional materials.
Administrative & Travel Support
Where necessary, manage the Chief Commercial Officer's calendar, including scheduling appointments, meetings, and travel arrangements.
Handle correspondence, prepare communications, and assist with the preparation of presentations and reports for the commercial team.
Maintain and organize digital and physical files for the commercial department, ensuring confidentiality and easy access to information.
Support in organizing and administering all travel by members of the commercial department.
Project and Task Management
Assist with the coordination and management of commercial projects, ensuring deadlines are met and objectives are achieved.
Serve as a point of contact for internal and external stakeholders on administrative matters, facilitating smooth communication and operations within the commercial department.
Qualifications
Bachelor’s degree in Business Administration, Finance, or a related field.
Proven experience in an administrative role, preferably within a sales or commercial environment.
Exceptional organizational skills and attention to detail.
Strong note-taking and documentation skills with the ability to summarize information clearly and accurately.
Excellent communication skills, both written and verbal.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with CRM software.
Ability to manage multiple tasks and projects simultaneously in a fast-paced environment.
Discretion and confidentiality in handling sensitive commercial information.
Those who meet the above requirements can submit their CV to the following THIS LINK
Kindly Note only short-listed candidates will be contacted
Female applicants are highly encouraged to apply
Fields Of Study
Business Administration
Finance
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