Job Expired
Deutsche Gesellschaft für Internationale Zusammenarb (GIZ)eit
Finance
Accounting
Hawassa
1 years
1 Position
2025-02-05
to
2025-02-16
maintain reception area
Accounting
Business Administration
Management
Secretarial & Office Management
Full Time
Share
Job Description
Admin Assistant/Receptionist
GIZ-External Vacancy Announcement ‘#013/2025’
Climate Change Cluster / LaGo Office
As an international cooperation enterprise for sustainable development with worldwide operations, the federally owned Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its development-policy objectives.
In Ethiopia, GIZ has been working for more than 40 years in bilateral cooperation on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) and on commission of the Ethiopian government and international donors.
In order to strengthen agricultural productivity and production and to modernize agriculture in Ethiopia, the Ministry of Agriculture is pursuing strategies for efficient productivity, improved land governance, land use planning, land consolidation and strengthening agriculture and land sector institutions. However, legal and social framework conditions for the fair and participatory reorganization of the agricultural sector are limited. The responsible regional authorities also lack the required capacities and expertise to implement improved land governance and procedures.
The GIZ projects support the Ministry of Agriculture (MoA ), regional bureaus, and regional Land Administration sectors to implement agricultural production efficiency and improved land governance. The projects follow a multi-level process engaging with local authorities and communities. It also closely works with federal and regional actors to develop legal frameworks and build institutional Capacity.
In the newly founded regions of Southern Ethiopia, capacities of various agricultural offices, and land administrations to plan and implement improved land governance and reform measures are limited. To assist this, GIZ has organized a regional office where several projected are housed. The projects therefore support agricultural sector, and land administrations among others in Southern Ethiopia in both in technical levels, and Institution-Building & Capacity Development
The Administration Specialist will report to the Component Leads or /and the Hawassa GIZ office head as assigned. As such, S/he will serve the service units of the Hawassa -GIZ office.
Note- the employee will be hired under land governance project III for HR purposes.
Contract Duration: Until 31/12/2027
Application Deadline: 15/02/2025
Required Candidates: 1
Place of Work: Hawassa
Serve as the first point of contact for visitors, ensuring a professional and service-oriented approach.
Manage the reception area, ensuring it is well-organized and presentable.
Answer and direct phone calls professionally, take messages accurately, and maintain a call-back list.
Welcome visitors, assist with registration, and provide relevant logistical support (e.g. security checks, and general information).
Handle incoming and outgoing correspondence, including letters, calls, and packages.
Ensure efficient and uninterrupted handling of communications, forwarding messages or documents as necessary.
Maintain and update filing systems in line with GIZ’s filing rules.
Organize and monitor office supplies to ensure availability.
Give support for event coordination.
Report any damage to office property and ensure repairs or services for office equipment.
Support staff with administrative tasks such as photocopying, scanning, insurance claims, and document preparation.
Maintain an information board for staff duty trips and leave schedules.
Pay utility bills, handle document dispatch (e.g., via DHL), and perform other logistics-related tasks.
Carry out any other tasks as requested by management.
Coordinate transportation pool as directed from the logistic sector for the clusters and projects.
Maintain attendance of security officers/guards and CCTV cameras
Maintain schedule for meeting room use and ensure maintenance of the meeting room equipment,
Supervise janitoring and cleaning services and health of cafeteria services.
Other duties given by the administration specialists, component leaders and/or regional office head.
Other duties/additional tasks
Reports without delay to the Component lead (or regional office head once assigned) on core responsibilities and matters needing attention
Participates in internal and external meetings and workshops and assists with documenting, e.g. taking minutes
Is responsible for filing documents and treating information confidentially
Qualifications
BA in office Administration, Secretarial science, Accounting, Management or related fields
Computer literacy (MS package, MS Teams, working with scanners, and copiers etc.)
Good command of English and Amharic language.
Added points for Afu Sidama,
Professional experience
At least 1 years of work experience in office administration, accounting and filing, or a related.
Experience working in the premises of GIZ in any role including internship, or a related organization.
Experience in setting-up video call and online meeting systems
Experiences in document filing, copying, Messager services, and supervision of janitor services
Other knowledge, additional competencies
Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
Ability to cope with stress and to organize/prioritize workload timely
Attested modest behavior via references
Residing in Hawassa.
Application procedure:
Interested and qualified candidates shall submit their motivation letter along with
their non-returnable recent CV via Email: hreth@giz.de
Note:
Please make sure you mention your full name, the vacancy number and position title ‘Your Full Name | Admin Assistant/Receptionist #013/2025’ in the subject line of your email application.
Due to large number of applications, we categorize applications with the vacancy numbers.
Applications without vacancy number, position title and applicant’s name in subject lines might not be categorized in the appropriate folder and could be disqualified.
Only short-listed candidates will be contacted.
We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.
Applications from qualified women are encouraged.
“Please refer to our brochure to learn more about GIZ’s attractive benefit package.”
Fields Of Study
Accounting
Business Administration
Management
Secretarial & Office Management
Skills Required
maintain reception area
Related Jobs
5 days left
Landmark General Hospital
Accounts and Finance Head
Finance Manager
Full Time
3 yrs
1 Position
6 days left
Garad Pvt. Ltd.Co.
Junior Accountant
Accountant
Full Time
0 - 3 yrs
3 Positions
11 days left
Pixel Import and Export
Shop Finance Officer
Finance Officer
Full Time
0 - 1 yrs
1 Position
18 days left
Anbessa Travel
Junior Accountant and General Service
Accountant
Full Time
2 yrs
1 Position
about 14 hours left
Double Tree by Hilton
Receiving Clerk
Receiving Clerk
Full Time
3 yrs
1 Position
about 14 hours left
Wegagen Bank
Compliance Auditor-I
Auditor
Full Time
3 yrs
1 Position