Job Title: Administrative Finance officer

Job Description:  An administrative and finance officer is responsible for administrative and providing financial support to Amref IHSS regional project team 

Duties & Responsibilities:

Financial management:

• Facilitate training sessions related to project implementation.

• Participate in preparation of TOR

• Manage financial processes, documenting transactions and preparing payment requests for the trainings.

• Handle financial document settlements.

• Maintain accurate financial records and ensure proper coding. 

• Support the monitoring of budgets and expenditures.

• Ensure that financial transactions are authorized, recorded, and settled in accordance with policy.

• Participate in project budget planning. 

•  Ensure that project staff advance claims and surrenders are processed and settled on time, while maintaining proper documentation. 

Administration: 

• Providing general administrative support, ensuring the proper functioning of office operations, and creating, updating, and maintaining organized files and records

• Reviewing incoming correspondence, preparing documentation for recruitment, and maintaining office filing systems

• Filing documents, photocopying, scanning, and data entry

• Facilitate training and Supporting the procurement of goods and services 

• Arranging supporting travel and meeting-related administrative work 

• Managing meeting schedules, scheduling appointments, and making travel arrangements

• Creating and maintaining recordkeeping systems

• Facilitating communication with clients

• Acting as office assistant to the regional staff

• Ordering office supplies and consumables for office equipment

• Supporting project coordinator in managing project calendars and drafting amendments to activities not managed on time 

Scope of Work: The Administrative & Finance Officer  will be responsible for providing administrative, coordination and financial management to regional coordination office

Job Requirements

Required Qualifications

• Minimum 5 years of relevant work experience in financial management and program administration

• BSc in accounting, finance and administration, or a related degree

• Experience on the BMGF or U.S. Government funded programs will be considered an asset

• Excellent excel and Microsoft office skills is a must, especially for functions relevant to financial management and accounting

• Must be conversant with financial and accounting terminology

Skills Required:

• Communication skills

• Attention to detail 

• Problem-solving

• Multitasking

• Customer service.

How to Apply

If you are interested in this opportunity, please visit our website at THIS LINK to submit your application. You will be directed to our online portal where you will need to create an account in order to submit your application.

Your application should include:

• A cover letter detailing why you are the best fit for the position

• An up-to-date CV showcasing your relevant skills and experience.

The closing date for applications is February 24th, 2025. Only shortlisted candidates will be contacted.

Please note:

• Amref Health Africa does not require applicants to pay any fees at any stage of the recruitment and selection process.

• We have not retained any agents in connection with this recruitment.

Amref Health Africa is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults, and expects all staff to share this commitment.