Job Expired

company-logo

Executive Secretary

Frontieri Consult

job-description-icon

Business

Secretarial, Admin and Clerical

Addis Ababa

4 years

1 Position

2025-03-03

to

2025-04-03

Required Skills

organise facilities for office personnel

Fields of study

Business Administration

Secretarial & Office Management

Full Time

Share

Job Description

The Executive Secretary provides high-level administrative and secretarial support to the Managing Director, ensuring the smooth operation of the executive office. This role requires handling confidential information, managing schedules, coordinating meetings and travel arrangements, and ensuring efficient office administration. The ideal candidate must demonstrate strong organizational skills, attention to detail, and professionalism in managing executive tasks.

Duties & Responsibilities:

  • Provide administrative and secretarial support to the Managing Director.

  • Draft, edit, and transcribe correspondence, reports, meeting minutes, and other documents with high accuracy.

  • Manage schedules, appointments, and meetings, ensuring optimal time management for the Managing Director.

  • Arrange and coordinate travel schedules, bookings, and reservations.

  • Operate office equipment, including computers, fax machines, photocopiers, and communication systems.

  • Sort and prioritize incoming and outgoing mail, ensuring timely communication.

  • Handle confidential information with discretion and maintain organized records and files.

  • Receive and screen visitors, clarify inquiries, and schedule appointments.

  • Prepare meeting agendas, gather necessary materials, and take accurate meeting minutes.

  • Answer and direct phone calls, take messages, and ensure smooth communication flow.

  • Supervise and coordinate tasks assigned to administrative support staff, ensuring efficiency and accuracy.

  • Maintain a tidy and professional office environment at all times.

  • Monitor office supplies and ensure proper inventory management.

  • Perform other related administrative duties as assigned.

Job Requirements

  • Bachelor’s degree in Secretarial Science, Office Administration, Business Management, or a related field.

  • Minimum of 4 years of experience in a senior executive assistant or secretarial role.

How to Apply

Interested candidates are invited to send their resume to career@frontieri.com with the subject line Executive Secretary 

Fields Of Study

Business Administration

Secretarial & Office Management

Skills Required

organise facilities for office personnel

Related Jobs

about 15 hours left

Vector Four Engineering PLC

Reception

Receptionist

time-icon

Full Time

1 yrs

1 Position


Educational Background in a related field of study with relevant work experience Duties & Responsibilities: - Greet and welcome visitors - Answer phone calls and direct them appropriately - Maintain a clean and organized reception area - Handle basic administrative tasks - Schedule appointments and manage front office records

Addis Ababa

3 days left

Forward Logistics Technologies

Office Assistant

Office Assistant

time-icon

Full Time

0 - 1 yrs

1 Position


Bachelor's Degree/Diploma or Certificate of Competency (COC) in a related field of study with relevant work experience Gender: Female Candidates Only Duties & Responsibilities: - Clean and maintain office spaces, including desks, meeting rooms, kitchen, and restrooms. - Ensure cleanliness and hygiene are upheld at all times. - Greet and welcome guests and clients in a friendly and professional manner. - Serve tea, coffee, or water to guests and staff as needed. - Support administrative staff with basic errands or office tasks. - Monitor and restock cleaning and hospitality supplies. - Report any issues with office cleanliness or maintenance needs. Required Skills: - Excellent communication and interpersonal skills - Professional, courteous, and approachable demeanor - Ability to multitask and handle a fast-paced environment

Addis Ababa

7 days left

Champion Trading and Properties PLC

Admin Assistant

Admin Assistant

time-icon

Full Time

0 - 1 yrs

1 Position


Educational Background in a related field of study with relevant work experience Duties & Responsibilities: - Greet visitors, sign them in, and direct them to the appropriate person or department. - Answering phones, directing calls, managing emails and mail, and acting as a point of contact for internal and external clients. - Organizing and managing complex calendars, scheduling meetings and coordinating events. - Typing, drafting, proofreading, and preparing documents, presentations, and reports. - Maintaining filing systems and databases, managing office supplies, and ensuring equipment is maintained. - Providing general assistance to managers and team members with administrative tasks and projects. - Entering data, maintaining records

Addis Ababa

9 days left

Fasika Nanny Training Center

Receptionist

Receptionist

time-icon

Full Time

1 yrs

1 Position


Bachelor's Degree in any field of study with relevant work experience Fasika International Daycare Gender: Female Duties & Responsibilities: - Greet and assist visitors in a professional and courteous manner. - Answer, screen, and forward incoming phone calls to the appropriate departments. - Receive and sort daily mail, deliveries, and couriers. - Schedule appointments, meetings, or conference room bookings as needed. - Provide accurate information to clients, visitors, or callers regarding services and office operations. - Coordinate with office staff to ensure smooth communication between departments.

Addis Ababa

about 15 hours left

Lotus Pharmacy

Receptionist

Receptionist

time-icon

Full Time

1 - 2 yrs

1 Position


Educational Background in a related field of study with relevant work experience Duties & Responsibilities: - Welcome patients, families, and visitors warmly and guide them through the registration process. - Manage check-in, appointment scheduling, and check-out with accuracy and care. - Answer phone calls and inquiries with professionalism, directing patients to the right department or provider. Coordinate with nurses, doctors, and administrative staff to ensure smooth patient flow.

Addis Ababa

about 15 hours left

Ovid Trade House

Executive Assistant

Office Assistant

time-icon

Full Time

6 yrs

1 Position


BA Degree in Office Management, Secretarial Science or in a related field of study with relevant work experience

Addis Ababa