Main Purpose

• Support the HR Coordinator through delegated tasks and responsibilities according to the instructions of the HR Coordinator and MSF protocols in order to improve the management of human resources and contribute to the professional growth of MSF employees in the mission.  Replaces the HR Coordinator in his/her absence.

• The HR Coordinator can delegate ad hoc any responsibility to the Deputy HR Coordinator, depending on the dimension of the Mission. Among others, the Deputy HR Coordinator could:

• Participate in the Human Resource planning, implementation and monitoring in the mission to properly achieve the mission’s objectives and respond to needs that may arise, particularly: 

• Participate in the definition of job profiles, and the mission set-up in terms of HR needs 

• Participating in the project opening and closing and its timeframe from HR perspective. 

• Provide support to field teams in order to guarantee good performance and management. 

• Provide support to field coordinators, field Administration Managers and other supervisors in all HR related issues, provide technical support ensuring they understand and apply HR management policies and tools. 

• Provide support in the legal, administrative HR management of the mission, for both national and international staff , on issues related to Labour law, contracts, salaries, social security, labor relations, health insurance systems, etc 

• Check together with HRCo the living standards of international, regional, delocalized staff and help monitoring international staff’s movements (visas, tickets, etc)

• Participate in the selection and recruitment processes, as well as in the induction programmes and welcome briefings/sessions in order to recruit and prepare the most suitable candidates for the mission 

• Participate in the identification of staff development , training needs / potential to promote the professional growth of people within the organization. 

• Report to the HRCo on the implementation of HR policies in the field as well as of any incidents / problems that may arise and make proposals to improve HR management in the field. 

• Support HRCo in the overall administration of the Mission. 

• Represent MSF in meetings with Authorities and other NGOs for issues related to HR and Administration, at the request of the HRCo. 

• Support HRCo in all reporting tools under his/her responsibility.

MSF Section/Context Specific Accountabilities

Talent Acquisition

• Support HRCO in drawing strategy & identifying the HR needs, sources talents and innovative ways of Recruitment and retention strategies aligning the MSF HR needs with the external competitive market. 

• Support project HR Managers and personnel administration manager in promoting performance management system in the mission compiling the result, improvement plan, learning and development needs out of the performance process.

• Support in designing a tool apart from the Homere tracking system to follow and track performance management and do analysis and interpretation of the result of the performance tracking. 

• Along with the learning and development manager, ensures training and development opportunities are linked to the need assessment made.

Performance Management

• Support project HR Managers and personnel administration manager in promoting performance management system in the mission compiling the result, improvement plan, learning and development needs out of the performance process.

• Support in designing a tool apart from the Homere tracking system to follow and track performance management and do analysis and interpretation of the result of the performance tracking. 

Learning and development 

• Along with the learning and development manager, ensures training and development opportunities are linked to the need assessment made.

Policy and procedure:

• Ensure that policy and procedures are in place, well interpreted, and referred to when necessary when it comes to the HR guideline, internal regulation of MSF as well as the different local laws. 

International Mobile Staff (IMS) management :

• Together with HR Manager, Dep HRCO will be responsible for International Staff management in the mission.

• This position is also expected to be a back up to replace and support the HR Manager role specially related to IMS movement management.

• Responsible to follow-up end of mission of expats in the mission, plan replacement 4-5 months ahead ,coordinate with project coordinator and department heads to update JDs and follow-up Job posting and matching with the respective pool managers in HQ.

• Make sure and verify IMS related reports done by HR the manager and send to HRCo as per the schedule.

• Manages IMS movement tracking in collaboration with the HR manager and share updated report to all coordinators every week.

• Responsible for HR briefing of new IMS coming to the mission.

Field support and capacity building:

• Support the project HR Managers, expected to follow-up the performance of the field HR staffs along with HRCO and project coordinator and draw possible capacity building strategy to support and improve project HR staffs. 

• Work together with PAM and HRM to identify project challenges and change reports for better support and follow-up to the project. 

• Project Support: shall be flexible to visit project location to support HR department in project in very short notice. This Position requires 50% of the time for project visit.

• Number of Position:  one

• Place of work:      Addis Ababa

• Terms of employment:  1 year  with a possibility of extension  

• Remuneration and Benefits:

  • Starting gross salary/month: 154,000.00 ETB

  • Medical Coverage : as per organizational health policy

  • Transportation allowance: 2,200 ETB

Job Requirements

Education

• Essential University degree or further specialization in HR management.

Experience

• Essential experience in HR Management positions (minimum 2 years).

• Desirable experience in MSF or another NGO’s (minimum 2 years)

Languages                             

• Good command of English and Amharic, other local languages desirable

Knowledge

• Essential computer literacy (word, excel and internet)

Competencies

• Strategic vision.

• Leadership.

• People Management.

• Planning.

• Teamwork.

How to Apply

Interested applicants can submit their CV and application letter including photocopies of all supporting documents via THIS LINK until application deadline please be informed that we do not accept applications in other forms.

Please Note that we only contact short-listed candidates.

Sincerity of Declarations and Documents Submitted to MSF

Use of false documents to gain employment with MSF will lead to automatic cancelation from the recruitment process and if found after employment it will lead to termination.

We strive to promote, create, and maintain a safe organizational culture for all people who work for and with MSF OCA, including our partners. Moreover, we ensure that the workplace, wherever staff are located, is built on respect, tolerance, diversity, and inclusion that delivers a safe and respectful environment.

At Médecins Sans Frontières we are committed to ensuring diversity, equity, and inclusion within our organization and encourage qualified applicants from diverse backgrounds to apply.