Purpose: The Administrative Coordinator is responsible for the overall Financial and Administrative Management in the country of operations as per MdM, donors and legal requirements. He/she will lead the financial and administrative department and strengthen it by updating and ensuring adequate implementation of policies, procedures and tools.

Responsibilities 

Financial Management

• Ensure that a good quality finance and administration system as per MdM GE standard is in place and maintained.

• Supervise the accountancy at all locations and be responsible for the monthly closure.

• Supervise the archiving of the accounting documents in line with MdM GE standards and procedures.

• Be responsible for the yearly accountancy closure in cooperation with HQ.

• Forecast and monitor actual expenses within the monthly budget control overview according to MdM GE regulations and in line with donor budgets.

• Analyse the consumption of the available budget(s) and inform the programme team of any over/under consumption.

• Ensure proper cash flow and liquidities in the mission.

• Ensure the implementation and regular update of MdM GE's Cash Control Matrix.

• Adhere to MdM GE's internal financial procedures and donor guidelines and further develop administrative procedures and guidelines, in close cooperation with the Program Administrator in HQ.

• Improve and adapt the accounting and financial monitoring system in line with MdM GE tools and procedures.

• Be responsible for preparing donor budgets in cooperation with the project team.

• Be responsible for preparing financial reports (interim, final) to donors in a timely manner

• Be responsible for payment of salary advances to international team members as well as security cash (if required).

Legal and administrative Management

• Ensure compliance with all local government taxation and legal requirements.

• Anticipate and ensure renewal of all administrative agreements, permits, authorizations, and privileges granted to MdM Germany by the various authorities.

• Follow-up on government demands and decrees that have a direct impact on the work of MdM GE in Ethiopia

• When necessary, follow-up on MdM GE's registration in Ethiopia. 

• Ensure correct and safe archiving of MdM's documents (paper and digital). 

• Supervise the preparation of the various contracts (rental contracts, service providers...).

Leadership and Team Management

• Recruit, supervise and train all finance and administrative staff.

• Define training needs and provide guidance on professional development for all related staff.

• Participate in the staff performance appraisal process.

Partnership Management

• Ensure partners compliance with donors’ regulations on financial management, check financial reports.

• Ensure proper archive of partners financial documents.

• Support and train partners finance focal persons on MdM GE and donor rules and regulations.

Other tasks and responsibilities

• Provide training on MdM GE's finance and administration procedures as well as donor rules and regulations to all team members of the mission in Ethiopia.

• Represent MdM GE in external coordination meetings and establish/maintain good relationship and regular contacts with national/regional stakeholders.

• At the request of the General Coordinator, provide support during assessments, surveys and/or field visits.

• Contribute to the monthly situation report (SITREP).

• Participate actively in the regular MdM managment meetings.

Job Requirements

Your professional Profile

• Higher education in finance, business administration or a related field,

• At least 4 years of experience in a similar position with the ability to lead a team in a complex environment, including at least 2 years of experience working abroad

• Experience in working with international donors (e.g. GFFO, BMZ, ECHO),

• Experience in developing partnerships and working with local partner organizations is an asset,

• Knowledge of WINPACCS is a strong asset,

• Experience in the Horn of Africa is an asset,

• Fluency in English (written and verbal), 

• Confident and proficient in the use of MS Office, especially in Excel.

Your personal profile

• Capacity to live and work in challenging conditions,

• High level of mental and physical resilience and ability to cope with a high level of workload,

• Excellent organizational and planning capacity,

• Ability to classify and to manage priorities and adaptability to change them,

• Strong communication (written and spoken) and interpersonal skills including the ability to effectively motivate and mentor staff.

• Women are specifically encouraged to apply. 

   

Conditions of employment

• Starting date: as soon as possible

• Length of the contract: until 31 December 2025 with the possibility to extend

• Duty station: Addis Ababa, Ethiopia 

• Salary: according to MdM Germany’s terms and conditions

How to Apply

• please submit: a three-page curriculum vitae; three work-related references; a one-page

• cover letter explaining how your skills and experience match the job requirements stated above.

• copy of certificate/License (if applicable).

• If possible, please send all the above in one document – MS Word or PDF. Also, write the job title and your name in the subject line and 

• Apply Through THIS LINK Deadline for submission:14th March 2025

• MDM Germany/Ärzte Der Welt strongly encourages female candidates to apply!

• Only shortlisted candidates will be contacted