Assistant Accountant

Employer: African Union Commission (AUC)

Employment: Full-Time | Contract

Place of Work: Addis Ababa - Ethiopia

Posted date: 2 weeks ago

Deadline: March, 21/2025 (10 days left)

Reports to: Finance OfficerDirectorate/Department/Organ: FinanceDivision: Peace and Security FinanceNumber of Direct Reports: 0Number of Indirect Reports: 0 Job Grade: GSA5Number of Positions: 4Contract Type: Fixed-TermLocation: Addis Ababa

Purpose of Job

Responsible for maintaining financial, accounting, administrative and treasury services in order to meet legislative requirements and support AU operations.

Main Functions

• Assists in the preparation of financial reports and assists in performance of various clerical duties;

• Settlement of Imprest, travel claims and other advances for Partners funded programmes; 

• Ageing analysis of Imprest and travel claims on a regular basis to keep clean and up to date; 

• Prepare responses to external and internal audit queries and assist in the implementation of audit findings;

• Post journal entries into the SAP system and reconcile interoffice accounts ;

• Analysing and uploading bank data onto the SAP Bank Module from prepared excel files; 

• Preparation of Bank reconciliation reports ; 

• Investigate and follow up all outstanding items on statement reports of bank reconciliation; 

• Follow up with internal and external audit reports related to any reconciliation issues raised in reports;

• Follow up periodic currency revaluation procedures on SAP system;

• Process and verify all bank payment and ensure that the accompanying supporting documents are complete and accurate; 

• Process monthly payroll and related staff emoluments;

• Keep and update financial records of the office; 

• Maintain updated Personnel data (staff contract, leave management, up-to-date personnel information…);

• Maintain up to date files for service providers/contracts;

• Journalize monthly exchange and bank charges on the various payments effected through Foreign and Local bank accounts;

• Adjust the local bank balance at the end of each month; 

• Prepare Financial Statements to be audited;  Prepare Financial Reports for consideration by the Supervisor;

• Provide advice on Financial and Administrative policies, their application and related procedures for the office in accordance with the Financial Rules and Regulations, Staff Regulation and Rules and various circulars;

• Provide advice and corrective actions in response to audits and other queries to ensure adherence to the Organization’s Financial Rules and Regulations, Staff Rules as well as administrative instructions and circulars;

• Ensure proper handling and timely preparation of accounting documents (memo received, DV, AV etc.) and ensuring that all expenditures approved for payment have been provided in the approved budget;

• Maintain accounting databases by ensuring timely posting of transactions into the accounting software and processing necessary backups; 

• Analyse all financial supporting documents received and ensure their proper filing;

• Ensure timely submission, collection and filing of all receipts from suppliers and service providers paid by the department;

• Safeguard of all vouchers including supporting documents for review by both internal and external auditors;

• Perform any other duties as may be assigned.

Specific Responsibilities

• Assist to maintain and generate accurate financial records, in line with the approved accounting standards, guidelines, AU Financial Rules and Regulations;

• Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained accurately;

• Assist with day-to-day operations of the Finance department, including filing, report generation, budget review, etc.

• Prepare Financial Reports / Statements for consideration by the management and Donors as well as the certification of general expenditures;

• Process and verify all suppliers’ payments and ensure that the accompanying supporting documents are complete and accurate; Coordinate procurement process that would ensure the project receives quality and efficient services in line with AU rules and procedures;

• Implement administrative policies and procedures that lead to efficient service delivery;

• Prepare financial management reports to track performance against budget and report the results to management.• Maintain cash flow systems that are efficient and responsive, as well as prepare monthly bank reconciliations.

• Maintain project financial information in SAP system

Job Requirement

Academic Requirements and Relevant Experience

• A Bachelor’s University Degree in Accounting/Finance from a recognized Institution with a minimum of 2 years of work experience Or

• Diploma (Bac+2) in Accounting/Finance from a recognized Institution with a minimum of 3 years of work experience.

• Experience working with international organizations is an added advantage.

Required Skills

• Conscientious in observing deadlines and achieving results

• Familiarity with international and regional policy processes and policy analysis in the relevant area

• Strong communication ability both orally and in writing

• Proficiency in one of the AU working languages, fluency in another AU language is an added advantage

Leadership Competencies

Core Competencies

• Building Relationship

• Accountable and Complies with Rules

• Communicating with Influence

Functional Competencies

• Job Knowledge Sharing

• Drive for Results

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TENURE OF APPOINTMENT:

The appointment shall be for an initial period of one (1) year, the first three (3) months of which shall be on probation. It shall be renewable subject to performance and availability of funds.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

REMUNERATION:

The salary attached to the position is an annual lump-sum of US$ 55,174.63 (GSA5 Step 5) inclusive of all allowances for internationally recruited staff, and US$ 22,656.97 inclusive of all allowances for locally recruited staff of the African Union Commission.

 Applications must be submitted no later than March 21, 2025 11h59 p.m. EAT.-Only candidates who meet all job requirements and are selected for interviews will be contacted.-Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas (Bac+2), Bachelor's degrees (Bac+3), Master's degrees (Bac+5) and any relevant certificate in line with the area of expertise.-The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply.-Candidates from less represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. These countries include Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Eswatini, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Sahrawi D.R., Sao Tome and Principe., Seychelles, Somalia and Tunisia.

How to Apply

Apply using THIS LINK