Moyee Coffee Roasting Plc is the First multi-national coffee roasting company and a leading roasted coffee exporter  based in Ethiopia with an integrated end-to-end operation throughout the coffee value chain, from crop to cup. All of our growing and roasting is done in Ethiopia. In addition to its successful international sales, Moyee offers premium locally roasted coffee, which is distributed to top-tier hotels and leading supermarkets across the country.

The Coffee Export & Documentation Specialist is responsible for overseeing all aspects of the coffee export and import activities, including documentation, coordination, and compliance with international and local trade regulations. This role ensures smooth export operations, accurate documentation processing, and the management of import-related activities.

Key Responsibilities:

• Export Documentation Management:

  • Prepare and review all necessary documentation for export shipments, including export invoices, certificates of origin, packing lists, and bills of lading.

  • Ensure compliance with both domestic and international export regulations, including customs procedures.

  • Liaise with freight forwarders, clearing agents, and logistics partners to ensure timely and correct documentation.

  • Monitor and track export shipments, ensuring that they reach the destination in a timely and cost-effective manner.

• Import Management:

  • Prepare and verify all import-related documentation, including import declarations, invoices, and customs clearance forms.

  • Coordinate with suppliers and clearing agents to ensure all import activities comply with local and international import regulations.

• Logistics Coordination:

  • Manage the logistics and shipping process for coffee exports, ensuring cost-efficient and on-time delivery.

  • Work closely with shipping companies, freight forwarders, and port authorities to manage the export process effectively.

• Regulatory Compliance:

  • Stay updated on export and import laws and regulations and ensure compliance at all stages of the shipment process.

  • Ensure that all paperwork and shipping documents comply with international trade laws, including trade tariffs, taxes, and other applicable regulations.

• Record Keeping and Reporting:

  • Maintain accurate records of all export and import transactions, including correspondence, shipments, and invoices.

  • Provide regular reports to the Export Manager on export activities, shipment statuses, and any delays or challenges encountered.

  • Ensure documentation is archived and easily accessible for auditing and future reference.

• Customer and Supplier Communication:

  • Communicate with international customers to provide updates on shipment status and address any concerns.

  • Coordinate with suppliers and vendors regarding the import process and ensure smooth operations.

• Reports to: Export Manager / Supply Chain Manager

Job Requirements

Qualifications:

• Education:

  • Bachelor's degree in Business, International Trade, Logistics, or a related field.

• Experience:

  • At least 3-5 years of experience in export and import documentation, preferably in the coffee or agricultural products industry.

  • Familiarity with international shipping and customs procedures.

  • Experience in managing documentation for both export and import activities.

• Skills:

  • Strong understanding of international trade and customs regulations.

  • Excellent written and verbal communication skills.

  • High attention to detail with the ability to manage multiple tasks efficiently.

  • Proficiency in MS Office, Excel, and export/import management software.

  • Ability to work independently and handle high-pressure situations.

Personal Attributes:

• Strong organizational and problem-solving skills.

• Ability to adapt to changing trade regulations and market conditions.

• A proactive approach with a strong sense of responsibility and accountability.

How to Apply

Application Procedure

Review of applications will begin as soon as they are received and only complete applications will be considered. In the event that an outstanding applicant is identified early in the search process,

we reserve the right to appoint them before the deadline. For this reason, we encourage interested candidates to apply at the earliest possible time. Due to the high volume of applications, we 
regret that we will only be able to contact shortlisted candidates.

Application Instructions

Candidates are requested to submit their updated resume and cover letter to recruitmentmoyeegroup@gmail.com.
Please mention the job title “Application - Coffee Export & Documentation Specialist” in the subject line of the email.