Provides support in the implementation of internal controls for processing project-level transactions in accordance with GAAP, MTI Finance Manual and donor requirements.

Duties and Responsibilities:

• Ensure all payment requisitions presented have sufficient support documents and are arithmetically accurate, correctly coded and fully authorized in line with the MTI finance manual before payment is made.

• Assists in payroll preparation by providing relevant data, such as absences, separation, new appointments and sick leave

•  Issue cash payments, with approval from Field Coordinator or designate

•  Responsible for the office cash by ensuring secure custody, complete and accurate record is held at all times, and requests for replenishment are made in a timely manner.

•  Maintain a record of all transactions and prepare monthly reconciliations.

• Maintain proper filing of finance vouchers and records in hard copies for future reference. After verification reviews, he/she will ensure that they get returned to their archives.

•  Coordinates HR projects, meetings and trainings, as delegated

• Provides orientations for new employees by sharing on-boarding information and explaining MTI policies

• Collaborates with Admin/HR Officer to post job adverts and process incoming CVs

•  Implements and follow up for all HR/Administration orders and procedures including data updates, staff attendance in the field and follow up on staff performance reviews

•  Coordinates preparation of work timesheets and ensure their signed by the relevant managers

• Support in the preparation of project reports and any other financial reports

• Provide technical support to non-finance staff on financial policies and procedures.

• Verify with Logistics Department that the asset register agrees with physical assets and complies with MTI policy

•  Participate in the preparation of cash flows and budget requirements.

• Ensure Statutory deductions, payments and remittance reports are done by designated deadlines.

•  Liaise with supervisors and managers to collect timesheets.

•  Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies. Incumbents will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding.

• Other duties as assigned.

ABILITIES 

• Ability to maintain detailed records with high accuracy

• Highly organized with good quantitative ability

•  Ability to priorities to manage competing tasks

•  Ability to act with integrity and maintain the highest ethical standards

•  Ability to maintain confidentiality of highly sensitive information

• Ability to support Medical Teams International Calling and adhere to the Medical Teams International Code of Conduct

PHYSICAL CONDITIONS

• This position requires frequent travel to health facilities located in remote areas with very basic living conditions.

Diversity, Equity & Inclusion

•  Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and reaches their potential as individuals and teams and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening, and evolving to become more diverse, equitable and inclusive than we are today. As part of our commitment to a safe and inclusive work environment, team members are expected to adhere to Diversity, Equity and Inclusion Policies.

Safeguarding & Code of Conduct

•  Medical Teams International is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Medical Teams International Code of Conduct Policies and values at all times. Team members are required to complete mandatory Children and Vulnerable Adult Protection

Policy, Protection from Sexual Exploitation and Abuse Policy, Code of Conduct and Conflict of Interest Policy Training upon hire and on an annual basis.

NOTE: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.

Job Requirements

• Diploma in Accounting, Finance or Business Administration (Accounting) is required; a Bachelor’s Degree is an added advantage

EXPERIENCE

• Fresh graduates

KNOWLEDGE, SKILLS & ABILITIES

KNOWLEDGE

•  Basic knowledge of non-profit accounting

• Basic knowledge of payroll and voucher payment coordination

•  Desired: Knowledge of ERP systems and computerized accounting software such as Sage, Unit4, etc.

SKILLS

•  Excellent skills using Excel, familiar with other Microsoft programs including Teams

• Skilled in explaining financial procedures to non-finance staff

• Skilled in maintaining payroll data for monthly payments

• A good command of both written and spoken English, with strong interpersonal skills

How to Apply

Interested and qualified applicants should apply through this link THIS LINK within 5 working days (19 to 25 March 2025)